HomeMy WebLinkAbout1MCITY COUNCIL STAFF REPORT
DATE: January 13, 2022 CONSENT CALENDAR
SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND
AUTHORIZATION TO BID THE SAN RAFAEL DRIVE AND AVENIDA
CABALLEROS TRAFFIC SIGNAL INSTALLATION, CITY PROJECT NO.
20-33.
FROM: Justin Clifton, City Manager
BY: Development Services Department
SUMMARY:
The construction documents (plans and specifications) for the subject project have been
completed, and in accordance with Section 7.03.040 of the Procurement and Contracting
Code, the City Council is required to approve and adopt plans, specifications and working
details, and authorize the bid request for all public projects in excess of $200,000.
Approval of this action will allow Staff to proceed with bidding of this capital project, with
an estimated cost of $500,000.
RECOMMENDATION:
Approve the plans, specifications and estimate and authorize Staff to advertise and solicit
bids for the San Rafael Drive and Avenida Caballeros Traffic Signal Installation, City
Project No. 20-33 (“the Project”).
BACKGROUND:
On August 1, 2016, community representatives comprised of residents living in the
neighborhoods within proximity of San Rafael Drive and Avenida Caballeros (See Figure
1, on the following page), contacted the Engineering Division to request installation of a
traffic signal or all-way stop at the intersection. Based on a warrant analysis at the time,
an all-way stop-controlled intersection was not warranted.
On June 11, 2018, residents raised their concerns regarding speeding and unsafe turns
from Avenida Caballeros onto San Rafael Drive. The previous study from 2016 was still
valid, and the accident data at the time did not meet the requirements for further review.
Item 1M - 1
City Council Staff Report
January 13, 2022 -- Page 2
Authorize RFB for City Project 20-33
Figure 1 – Site Plan
On July 31, 2019, due to continued safety concerns raised by residents, the City Engineer
requested a new multi-way stop and traffic signal warrant study be conducted.
On March 11, 2020, the final traffic study report was completed. It indicated that, based
on the rate of collision history, a traffic signal is justified to improve the overall safety
and/or operation of the subject intersection.
STAFF ANALYSIS:
The contract documents for the Project prepared by the City’s on-call traffic engineering
consultant, Webb Associates, have been reviewed and approved by Staff. The scope of
the Project includes the installation of a fully functional controller cabinet, electrical service
pedestal, traffic signal pole and equipment, video camera detection, emergency vehicle
preemption, signal interconnect system, ADA ramps, striping, and any other appurtenant
work. The plans are on file with the City Clerk.
With City Council approval, Staff will advertise the Project in The Desert Sun and through
the procurement program PlanetBids™ to allow the submission of bids electronically. The
contract documents will be provided free of charge to prospective bidders through the
PlanetBids™ system.
Staff recommends the City Council approve the contract documents and authorize Staff
to formally solicit construction bids for these projects.
Item 1M - 2
City Council Staff Report
January 13, 2022 -- Page 3
Authorize RFB for City Project 20-33
ENVIRONMENTAL ASSESSMENT:
In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section
15303 “New Construction or Conversion of Small Structures”, Class 3 projects consist of
construction and location of limited numbers of new, small facilities or structures;
installation of small new equipment and facilities in small structures; and the conversion
of existing small structures from one use to another where only minor modifications are
made in the exterior of the structure. Therefore, Staff has determined that the San Rafael
Drive and Avenida Caballeros Traffic Signal Installation, City Project No. 20-33, is
considered categorically exempt from CEQA.
FISCAL IMPACT:
A total of $834,600 is available for the Project through Senate Bill 1 (SB1), funded through
the Road Maintenance and Rehabilitation Account (RMRA). Budgeting for this project
was approved by City Council on May 27, 2021. The expected construction estimate for
the Project is approximately $500,000, not including staff and inspection costs.
REVIEWED BY:
Department Director: Flinn Fagg
City Manager: Justin Clifton
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