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CITY COUNCIL STAFF REPORT
DATE: January 13, 2022 CONSENT CALENDAR
SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND
AUTHORIZATION TO BID THE ROSA PARKS ROAD AND INDIAN
CANYON DRIVE TRAFFIC SIGNAL INSTALLATION, CITY PROJECT NO.
20-19
FROM: Justin Clifton, City Manager
BY: Development Services Department
SUMMARY:
The construction documents (plans and specifications) for the installation of a traffic signal
on North Indian Canyon Drive have been completed, and in accordance with Section
7.03.040 of the Procurement and Contracting Code, the City Council is required to
approve and adopt plans, specifications and working details, and authorize the bid
request for all public projects in excess of $200,000. Approval of this action will allow Staff
to proceed with bidding of this capital project, with an estimated cost of $450,000.
RECOMMENDATION:
Approve the plans, specifications and estimate and authorize Staff to advertise and solicit
bids for the Rosa Parks Road and Indian Canyon Drive Traffic Signal Installation, City
Project No. 20-19 (“the Project”).
BACKGROUND:
On January 8, 2019, City Staff attended a Desert Highland/Gateway Neighborhood
meeting held at the James O. Jessie Desert Highland Unity Center to address traffic
calming concerns along Tramview Road and Rosa Parks Road. From this meeting, it was
determined that the community requested the installation of rubberized speed cushions
along both streets in the immediate future, and long term, requested a traffic signal study
to assess if a traffic signal could be installed at either Tramview Road & Indian Canyon
Drive, and/or Rosa Parks Road & Indian Canyon Drive.
On November 18, 2019, after the completion of the rubberized speed cushion study, Staff
requested proposals from the City’s on-call traffic engineering consultants for a traffic
signal warrant analysis for the intersections of Tramview Road and Indian Canyon Drive,
and Rosa Parks Road & Indian Canyon Drive. See Figure 1, Site Plan, on the following
page.
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City Council Staff Report
January 13, 2022 -- Page 2
Authorize RFB for City Project 20-19
Figure 1 – Site Plan
On December 2, 2019, a purchase order was issued to Kimley-Horn and Associates, Inc.,
for a traffic signal warrant analysis report. Traffic data was collected the following month
assessing volumes (vehicles, pedestrians, bicyclists), peak times, field observations,
sight distance, roadway network connectivity, accident data, and proximity to schools.
On March 10, 2020, Kimley-Horn issued a report which concluded that a traffic signal was
justified at Rosa Parks Road & Indian Canyon and a traffic signal was not warranted at
the intersection of Tramview Road & Indian Canyon Drive. Based on this report, the
following week, City Council authorized Staff to proceed with the design and installation
of the proposed traffic signal. However, due to the pandemic, the project was placed on
hold for three months.
On June 30, 2020, proposals were requested from the City’s on-call traffic engineering
consultants to provide plans, specifications, and an estimate (PS&E) for the installation
of a traffic signal at Rosa Parks Road & Indian Canyon Drive.
On September 23, 2020, a purchase order was issued to Albert A. Webb Associates
(Webb) to provide design services. Over the course of the next 13 months, Staff worked
closely with Webb to produce the PS&E documents needed to bid and construct the
subject project. Note, the project was delayed several times due to COVID-19 impacts
and a change in scope to include another warranted traffic signal at a different location
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City Council Staff Report
January 13, 2022 -- Page 3
Authorize RFB for City Project 20-19
(City Project 20-33, San Rafael Drive and Avenida Caballeros). The documents were
completed in November 2021.
STAFF ANALYSIS:
The contract documents for the Project prepared by the City’s traffic engineering
consultant, Webb, have been reviewed and approved by Staff. The scope of the Project
includes the installation of a fully functional controller cabinet, electrical service pedestal,
traffic signal pole and equipment, video camera detection, emergency vehicle
preemption, signal interconnect system, ADA ramps, striping, and any other appurtenant
work. The plans are on file with the City Clerk.
With City Council approval, Staff will advertise the Project in The Desert Sun and through
the procurement program, PlanetBids™, to allow the submission of bids electronically.
The contract documents will be provided free of charge to prospective bidders through
the PlanetBids™ system.
Staff recommends that the City Council approve the contract documents and authorize
Staff to formally solicit construction bids for these projects.
ENVIRONMENTAL ASSESSMENT:
In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section
15303 “New Construction or Conversion of Small Structures”, Class 3 projects consist of
construction and location of limited numbers of new, small facilities or structures;
installation of small new equipment and facilities in small structures; and the conversion
of existing small structures from one use to another where only minor modifications are
made in the exterior of the structure. Therefore, Staff has determined that the Rosa Parks
Road and Indian Canyon Drive Traffic Signal Installation, City Project No. 20-19, is
considered categorically exempt from CEQA.
FISCAL IMPACT:
A total of $869,678 is available for the Project through Senate Bill 1 (SB1), funded through
the Road Maintenance and Rehabilitation Account (RMRA). Budgeting for this project
was approved by City Council on May 27, 2021. The expected construction estimate for
the Project is approximately $450,000, not including staff and inspection costs.
REVIEWED BY:
Department Director: Flinn Fagg
City Manager: Justin Clifton
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