HomeMy WebLinkAboutA6941 - CVAGCity of Palm Springs
Office of the City Clerk
3200 E. Tahquitz Canyon Way • Palm Springs, CA 92262
Tel: (760) 323-8204 • Fax: (760) 322-8332 • TDD: (760) 864-9527 • Web: www.palmspringsca.gov
March 13, 2017
CVAG
Attn: Eric Cowie
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260
Dear Mr. Cowie:
RE: MOU Re: Reimbursement for Street Sweeping
Attached are 3 signature pages for the City of Palm Springs. Once all signatures are
obtained, I would like to request a fully executed MOU.
Please feel free to contact me if there are any questions.
Thank you for your patience.
Sincerely,
Cynthia A. Berardi, CIVIC
Interim Chief Deputy City Clerk
/cab
Attachments
Post Office Box 2743 0 Palm Springs, California 92263-2743
MEMORANDUM OF UNDERSTANDING
REGARDING REIMBURSEMENT FOR STREET SWEEPING
OF STATE HIGHWAYS WITH THE CITY OF PALM SPRINGS
Original MOU established February 28, 2005
Revised and Replaced December 5, 2016
This Memorandum of Understanding (MOU) is made and entered into by and between the
Coachella Valley Association of Governments (CVAG) and the City of Palm Springs. The purpose
of this MOU is to document the parties' understanding of and responsibilities for the
reimbursement of funds for the street sweeping of State Highway 111 within the City of Palm
Springs, for which the City holds a street sweeping agreement with Caltrans.
BACKGROUND
The CVAG Regional PM10 Street Sweeping Program covers the portion of the State Highway
111 which runs through the Coachella Valley. At Present, only the City of Palm Springs holds a
maintenance agreement with Caltrans to provide sweeping services for the State Highway section
within their City limits.
The rate of reimbursement from Caltrans was established for street sweeping to be a maximum
of $27,000 per year by agreement in 1994 and has not changed since that date. Caltrans requires
weekly sweeping on Highway 111. Translated to a unit rate, the Caltrans reimbursement of
$27,000 is equivalent to $21.30/curb mile.
An MOU between CVAG and the City of Palm Springs was established in February of 2005 to
facilitate the inclusion of Highway 111 into CVAG's Regional PM10 Street Sweeping Program,
and to facilitate the reimbursement of Caltrans funds for this work.
The curb mile costs in CVAG's regional program have exceeded that amount by varying degrees
since the MOU was established. CVAG's Regional PM10 Program currently requires sweeping
once every two weeks.
Several changes in CVAG's Regional PM10 Street Sweeping Program, including a new
contractor, necessitated revising and replacing the original MOU.
PROCEDURES
CVAG's Regional PM10 Street Sweeping contractor shall invoice CVAG for weekly sweeping of
Highway 111 with the City of Palm Springs' limits at the current Regional PM10 contract curb mile
rate.
CVAG will then invoice the City of Palm Springs for that same mileage at the current Caltrans
reimbursement rate. CVAG will include a copy of the contractor's invoice for verification. In no
DUPLICATE
ORIGINAL
case will CVAG's invoices to the City of Palm Springs exceed the maximum annual
reimbursement amount allowed by Caltrans.
The City of Palm Springs agrees to provide CVAG with any updates to the Caltrans street
sweeping reimbursement rate.
CANCELLATION CLAUSE
This MOU shall continue in effect until or unless the Coachella Valley Regional PM10 Street
Sweeping Program, as administered by CVAG, shall be discontinued or the Caltrans street
sweeping reimbursement agreement with the City of Palm Springs is discontinued.
ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement of the parties.
IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed as of
the day and year first shown above.
COACHELLA VALLEY SSOCIATION
OF GOVERNMENTS
By:
Reed, CVAG Chair
CITY OF PALM SPRINGS
ATTEST:
AW� ...
City Clerk
ATTEST:
By:
Tom Kirk, CVAG Executive Director
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