HomeMy WebLinkAboutA6658 - PALM SPRINGS BLACK HISTORY COMMITTEEIF City of Palm SpMfigs
3200 E. Tahquirz Canyon Way • Palm S2>iill?^^Plif[)0iia /|{^2|{|2: lj0
pa 1 mspr i ngsca .gov
August 7, 2018
VIA UNITED STATES MAIL AND E-MAIL
Jarvis Crawford
Palm Springs Black History Committee
P.O. Box 1851
Palm Springs, CA 92263
ilove9879@aol.com
Re: Letter Agreement, 2018-19 Grant from City of Palm Springs to Palm Springs Black History Committee
Congratulations on receiving an award of a grant by the City Council of the City of Palm Springs ("City").
This letter agreement ("Agreement") memorializes the nature of the grant awarded to your organization,
Paim Springs Black History Committee ("Grantee") for the (fiscai) year 2018-19 (the "Grant"), and the
terms and conditions upon which the City provides it. The City's grant of assistance to Grantee (the
"Assistance") may be summarized as follows:
$16,500 cash grant & up to $3,500 In-kind support of the Black History Parade & Town Fair
The City makes this grant upon the following terms and conditions ("Terms"). Your signature below and
return of this Agreement to the City shall serve as evidence of Grantee's acceptance of, and promise to
follow all of the Terms. Despite its informality. City and Grantee intend that this Agreement shall serve as
a fully binding and enforceabie contract between them in relation to the Assistance. City will tender all
Assistance as quickly as practicable, and in coordination with Grantee's reasonable requirements as
expressed to City, upon Grantee's return of this Agreement, fully executed, to the City.
1. Grantee is known in the community for performing a function and/or providing services
("Services") that may reasonably be described as follows: Black History Parade & Town Fair.
Grantee warrants and covenants to City that it will to continue to provide Services throughout the
2018-19 fiscal year, and that it shall dedicate the entirety to the Assistance hereunder to funding
and/or supporting Services.
2. In the event that Grantee anticipates or experiences any interruption of its provision of Services,
Grantee shall provide written notice to City of that fact, and execute any amendment to this
Agreement that City deems necessary and appropriate.
3. The following principal of Grantee is identified as being Grantee's representative, authorized to
act on Grantee's behalf with respect to the Services and ail interaction with City related thereto:
Jarvis Crawford, President.
Post Office Box 2743 • Paim Springs, California 92263-2743
August 7, 2018
Palm Springs Black History Committee - Black History Parade & Town Fair
Page 2
4. Grantee and its representative shall ensure that all communications and other interaction with
City necessary in relation to Services, the provision of Assistance, and this Agreement shall be
with Anthony J. Mejia, City Clerk.
5. Grantee shall comply with all applicable federal, state and local law and regulations ("Law") in
providing Services, and shall secure any and all necessary licenses and permits required by Law
in doing so.
6. Grantee agrees to use the official City logo to acknowledge the City's support on its website in
the manner noted below (with a hyperlink to the City's website) and on any printed materials
associated with its program or event. Grantee is also encourage to include the City of Palm
Springs in all relevant social media postings.
Special Funding provided by The City of Palm Springs
7. Grantee shall, upon any reasonable City request, notify its employees, members and volunteers
of opportunities to volunteer at City events.
8. Grantee is an independent organization, not affiliated with City except by way of this Agreement
as a recipient of Assistance. Neither City nor any of its officials, employees, contractors,
volunteers or agents (in the aggregate, "City's Related Parties") shall have any control over the
manner, mode, or means by which Grantee, its managers, employees, contractors, volunteers or
agents (in the aggregate, "Grantee's Related Parties") perform Services. Further, this Agreement
does not establish any relationship whatsoever between City and any person(s) who receive or
benefit from Grantee's Services ("Grantee's Beneficiaries"). Grantee warrants and covenants that
none of Grantee's Related Parties or Grantee's Beneficiaries has any contractual or other
relationship with City arising from or related to this Agreement. Grantee is merely a sponsored
entity recognized by City as worthy of City's Assistance, for the sole and exclusive purpose of
promoting Grantee's Services in the community. However, in recognition of the fact that Grantee
is receiving public funds pursuant to this Agreement in the form of the Assistance, City shall have
the right to review Grantee's work product, results, records, and advice in relation to any Services
rendered to Beneficiaries that are funded or supported, in whole or in part, by the Assistance.
9. Neither Grantee, nor any person who is one of Grantee's Related Parties or Grantee's
Beneficiaries, shall at any time or in any manner represent that any person who is one of
Grantee's Related Parties or Grantee's Beneficiaries is one of City's Related Parties, by virtue of
this Agreement or othenwise.
10. Grantee shall prepare and deliver to City a Final Report that documents Grantee's application of
the Assistance to the advancement of Services; these reports shall include but not be limited to
expenditures of City funds by Grantee. Final Report must accompany your application for the
2019-20 grant cycle, or be submitted by December 31, 2019 if you are not applying.
11. Grantee shall procure and maintain, at Grantee's sole cost and expense, policies of insurance as
required by the City Attorney.
August 7, 2018
Palm Springs Black History Committee - Black History Parade & Town Fair
Page 3 >
12. To the fullest extent permitted by law, Grantee shall defend (at Grantee's sole cost and expense),
indemnify, protect, and hold harmless City and City's Related Parties from and against any and
all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards,
settlements, damages, demands, orders, penalties, and expenses including legal costs and
attorney fees (collectively "Claims"), including but not limited to Claims arising from or related to
(i) injuries to or death of persons, including without limitation Grantee's Related Parties and
Grantee's Beneficiaries, (if) damage to property, including property owned by any of Grantee's
Related Parties, Grantee's Beneficiaries, or City, (HI) any violation of any federal, state, or local
law or regulation, and (iv) actual or alleged errors and omissions of Grantee or any of Grantee's
Related Parties, to the full extent not directly caused by the negligence or willful misconduct of
the City or any of City's Related Parties. Under no circumstances shall the scope or nature of
Grantee's insurance required by this Agreement be construed to limit Grantee's duty to indemnify,
defend or hold City harmless hereunder.
13. In connection with Services under this Agreement, Grantee shall not discriminate against any
employee or applicant for employment because of actual or perceived race, religion, color, sex,
age, marital status, ancestry, national origin {i.e., place of origin, immigration status, cultural or
linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression,
physical or mental disability, or medical condition (each a "prohibited basis"). Grantee shall
ensure that Grantee's Related Parties are employed, and that contractors and volunteers are
engaged (to the extent applicable), and that Grantee's Related Parties are treated during their
employment or engagement by Grantee, without regard to any prohibited basis. As a condition
precedent to City's entry into this Agreement, Grantee has warranted and covenanted that
Grantee's actions and omissions hereunder shall not incorporate any discrimination arising from
or related to any prohibited basis in any Grantee activity, including but not limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; provision of benefits, rates of pay or other forms of compensation; and selection for
training, including apprenticeship. Grantee shall fully comply with the provisions of Palm Springs
Municipal Code Section 7.09.040 relating to non-discrimination in city contracting.
14. This Agreement contains all of the agreements between City and Grantee, and cannot be
amended or modified except by written agreement. If any portion of this Agreement is declared
invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not affect any of the remaining portions of this Agreement, which
shall be interpreted to carry out the intent of the parties hereunder. Each of the persons executing
this Agreement on behalf of a party hereto warrants that he/she is duly authorized to execute this
Agreement on behalf of said party, and that by so executing this Agreement the party hereto for
which this Agreement is executed is formally bound to the provisions of this Agreement. The
parties may execute this Agreement in any number of counterparts, received by the City as an
original or as a digital image; together, all counterparts form a single document.
City Clerk
August?, 2018
Palm Springs Black History Committee - Black History Parade & Town Fair
Page 4
CITY OF PALM SPRINGS
AGREED
David H. Ready, PhD
City Manager
Palm Springs Black History Committee
Bv: Jane.1 / Secrchna
Name and Title Signature
AWOVa BV CITY COUNau
A^o.
POST EVENT REPORT 2016
Focus•The primary focus of the Palm Springs Black History Committee is to raise awareness of the contributions of African Americans.•The Palm Springs Black History Committee also focus’s on producing community activities/events for the residents of the Palm Springs Area.
Facts•Parade / Town Fair entries from 2016 year 48•Parade / Town Fair participants from 2016 year 823 (including youth)•Parade /Town Fair spectators from 2016 year 2500(including youth)•Town Fair vendor booths from 2016 year 30
Publicity Received•Local news, radio media and newspaper outlets were used to promote the event naming the City of Palm Springs as Event Sponsor. As well as the Black History Committee website & Facebook Page.•DESERT SUN (Newspaper) produced articles.•GULF‐CALIFORNIA BROADCASTING (TV) interviews.•RR BROADCASTING (Radio) interviews with different stations.
Specific use of City Funding•Transportation for out of town bands /Drill Teams $1700.00•City staff for parade & Town Fair (Police/Parks/etc.) $7945.31•Brudvik for generator & lighting $769.15•Andy Gump for portable restrooms $954.72•Special event insurance $472.32•Health Dept. Fees $301.00•Sound Services $725.00•Fun Services (games/inflatables/booths/etc.) $7559.00•1‐Day City of PS Business license $ 115.50•Tops & Barricades directional sign $3000.00TOTAL $23,542.00