HomeMy WebLinkAboutA6299 - FISH WINDOW CLEANING - FOR AIRPORT WINDOW CLEANING SVCSppLM SAGA
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October 6, 2016
Mr. Ken Jones
Walk in Grace Inc.
78-548 Velie Way #2
Palm Desert, CA 92260
City of Palm Springs
Department of Aviation
Palm Springs International Airport
3400 E. Tahquitz Canyon Way, Suite OFC • Palm Springs, California 92262-6966
TO: (760) 318-3800 • Fax: (760) 318-3815 • Web: www.pairnspringsairport.com
RE: PSP Service Agreement Option No. 2-Agreement 6299
Approved — November 7, 2012
Dear Mr. Jones,
The City of Palm Springs would like to extend to you a 60 day notice to exercise the second of two
optional one-year renewal extensions per Section 3.4 of the Contract Services Agreement entered into
on November 7, 2012 for the Palm Springs International Airport. This option includes a CPI adjustment,
All Urban Consumers index using July 2015 for an increase of 1.17% (please see attached), from
$19,310.99 to $19,536.93 for the period of 12/12/16—12/11/2017. If you consent to this extension,
please sign below on both copies of this letter, return one copy to this office and keep one for your files.
We look forward to working with Walk in Grace Inc. during the upcoming year.
Best Regards,
{
~
David M. Ready
City Manager
Cc# Thomas P. Nolan, Director of Aviation
City Clerk
City Attor y
Client File
On behalf of Walk in Grace, Inc.,
I consent to this one year extension
as provided in this letter.
- 41
Ken J es
Post Office Box 2743 0 Palm Springs, California 92263-2743
CONTRACT SERVICES AGREEMENT
Window Cleaning Services for the Palm Springs International Airport
THIS CONTRACT SERVICES AGREEMENT ("Agreement") is entered into, and effective
on 3>F_Cr ►z- , 201!!!—
, between the CITY OF PALM SPRINGS, a California charter city and
municipal corporation, ("City") and Walk In Grace Inc. dba Fish Window Cleaning, a California
Corporation ("Contractor"). City and Contractor are individually referred to as "Party" and are
collectively referred to as the "Parties".
RECITALS
A. City has determined that there is a need for window cleaning services for the Palm
Springs International Airport project ("Project").
B. Contractor has submitted to City a bid to provide window cleaning services to City
for the Project under the terms of this Agreement.
C. Contractor is qualified by virtue of its experience, training, education, reputation, and
expertise to provide these services and has agreed to provide such services as provided in this
Agreement.
D. City desires to retain Contractor to provide such CONTRACT services.
In consideration of these promises and mutual obligations, covenants, and conditions, the
Parties agree as follows:
AGREEMENT
1. SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Contractor agrees to perform the contract services set forth in the Scope of Services
described in Exhibit "A" (the "Services" or "Work") , which is attached and incorporated by
reference. As a material inducement to the City entering into this Agreement, Contractor represents
and warrants that Contractor is a provider of first class work and contract services and that
Contractor is experienced in performing the Work and Services contemplated and, in light of such
status and experience, Contractor covenants that it shall follow the highest contract standards in
performing the Work and Services required in this Agreement. For purposes of this Agreement, the
phrase "highest contract standards" shall mean those standards of practice recognized as high
quality among well -qualified and experienced contractors performing similar work under similar
circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement; (2) the Scope of Services; (3) the City's Request for Bids; and, (4)
the Contractor's signed, original Bid submitted to the City ("Contractor's Bid"), (collectively
referred to as the "Contract Documents"). The City's Request for Bids and the Contractor's Bid,
which are both attached as Exhibits `B" and "C", respectively, are incorporated by reference and
are made a part of this Agreement. The Scope of Services shall include the Contractor's Bid. All
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C,�il.il�ir�f_ ., I 1
AND/OR NUGRIE MENT
provisions of the Scope of Services, the City's Request for Bids and the Contractor's Bid shall be
binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the
conflict or inconsistency shall be resolved by applying the provisions in the highest priority
document, which shall be determined in the following order of priority: (1") the provisions of
the Scope of Services (Exhibit "A"); (2nd) the provisions of the City's Request for Bid (Exhibit
`B"); (3`d) the terms of this Agreement; and, (4`h) the provisions of the Contractor's Bid (Exhibit
«C„
1.3 Compliance with Law. Contractor warrants that all Services rendered shall be
performed in accordance with all applicable federal, state, and local laws, statutes, ordinances
lawful orders, rules, and regulations.
1.4 Licenses, Permits, Fees, and Assessments. Contractor represents and warrants to
City that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that
are legally required to practice its profession and perform the Work and Services required by this
Agreement. Contractor represents and warrants to City that Contractor shall, at its sole cost and
expense, keep in effect at all times during the term of this Agreement, any license, permit,
qualification, or approval that is legally required for Contractor to perform the Work and Services
under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments,
and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or
are necessary for the Contractor's performance of the Work and Services required by this
Agreement. Contractor shall indemnify, defend, and hold harmless City against any such fees,
assessments, taxes penalties, or interest levied, assessed, or imposed against City to the fullest
extent permitted by law.
1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that
Contractor (a) has thoroughly investigated and considered the Scope of Services to be performed,
(b) has carefully considered how the Services should be performed, and (c) fully understands the
facilities, difficulties, and restrictions attending performance of the Services under this Agreement.
If the Services involve work upon any site, Contractor warrants that Contractor has or will
investigate the site and is or will be fully acquainted with the conditions there existing, prior to
commencement of any Services. Should the Contractor discover any latent or unknown conditions
that will materially affect the performance of the Services, Contractor shall immediately inform the
City of such fact and shall not proceed except at Contractor's risk until written instructions are
received from the City.
1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components to prevent losses or damages. Contractor shall
be responsible for all such damages, to persons or property, until acceptance of the Work by the
City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Parties agree to use reasonable care and
diligence to perform their respective obligations under this Agreement. Parties agree to act in good
faith to execute all instruments, prepare all documents, and take all actions as may be reasonably
necessary to carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance of
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the Services, without invalidating this Agreement, to order extra work beyond that specified in the
Scope of Services or make changes by altering, adding to, or deducting from such Work. No such
extra work may be undertaken unless a written order is first given by the City to the Contractor,
incorporating any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii)
the time to perform this Agreement. Any adjustments must also be approved in writing by the
Contractor. Any increase in compensation of up to twenty-five percent (25%) of the Maximum
Contract Amount or $25,000, whichever is less, or in the time to perform of up to thirty (30) days,
may be approved by the City Manager, or his designee, as may be needed to perform any extra
work. Any greater increases, occurring either separately or cumulatively, must be approved by the
Palm Springs City Council. It is expressly understood by Contractor that the provisions of this
section shall not apply to the services specifically set forth or reasonably contemplated within the
Scope of Services.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services rendered under this Agreement,
Contractor shall be compensated by City in accordance with the Schedule of Compensation, which
is attached as Exhibit "D" and incorporated in this Agreement by reference. Compensation shall
not exceed the maximum contract amount of Fifty Seven Thousand, One Hundred Fifty Dollars,
($57,150.00) for the initial 3 year term, ("Maximum Contract Amount "), except as may be provided
under Section 1.8. The method of compensation shall be as set forth in Exhibit "D." Compensation
for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses
must be approved in advance by the Contract Officer designated under Section 4.2 and will only be
approved if such expenses are also specified in the Schedule of Compensation. The Maximum
Contract Amount shall include the attendance of Contractor at all Project meetings reasonably
deemed necessary by the City. Contractor shall not be entitled to any increase in the Maximum
Contract Amount for attending these meetings. Contractor accepts the risk that the services
identified in the Scope of Services may be more costly and/or time-consuming than Contractor
anticipates, that Contractor shall not be entitled to additional compensation, and that the provisions
of Section 1.8 shall not be applicable to the services identified in the Scope of Services. The
maximum amount of city's payment obligation under this section is the amount specified in this
Agreement. If the City's maximum payment obligation is reached before the Contractor's Services
under this Agreement are completed, Contractor shall complete the Work and City shall not be
liable for payment beyond the Maximum Contract Amount.
2.2. Method of Payment. Unless another method of payment is specified in the
Schedule of Compensation (Exhibit "D"), in any month in which Contractor wishes to receive
payment, Contractor shall submit to the City an invoice for services rendered prior to the date of the
invoice. The invoice shall be in a form approved by the City's Finance Director and must be
submitted no later than the tenth (10) working day of such month. Such requests shall be based
upon the amount and value of the services performed by Contractor and accompanied by such
reporting data including an itemized breakdown of all costs incurred and tasks performed during the
period covered by the invoice, as may be required by the City. City shall use reasonable efforts to
make payments to Contractor within forty-five (45) days after receipt of the invoice or as soon as is
reasonably practical. There shall be a maximum of one payment per month.
2.3 Changes in Scope. In the event any change or changes in the Scope of Services is
requested by City, Parties shall execute a written amendment to this Agreement, specifying all
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720669.1
proposed amendments, including, but not limited to, any additional fees. An amendment may be
entered into:
A. To provide for revisions or modifications to documents, work product, or
work, when required by the enactment or revision of any subsequent law; or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Contractor's profession.
2.4 Augronriations. This Agreement is subject to and contingent upon funds being
appropriated by the City Council for each fiscal year covered by the Agreement. If such
appropriations are not made, this Agreement shall automatically terminate without penalty to the
City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The
time for completion of the services to be performed by Contractor is an essential condition of this
Agreement. Contractor shall prosecute regularly and diligently the Work of this Agreement
according to the agreed upon attached Schedule of Performance (Exhibit "E"), incorporated by
reference.
3.2 Schedule of Performance. Contractor shall commence the Services under this
Agreement upon receipt of a written notice to proceed and shall perform all Services within the time
period(s) established in the Schedule of Performance. When requested by Contractor, extensions to
the time period(s) specified in the Schedule of Performance may be approved in writing by the
Contract Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively;
however, the City shall not be obligated to grant such an extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered under this Agreement shall be extended because of any delays
due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor
(financial inability excepted) if Contractor, within ten (10) days of the commencement of such
delay, notifies the Contract Officer in writing of the causes of the delay. Unforeseeable causes
include, but are not limited to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
and/or acts of any governmental agency, including the City. The City Manager shall ascertain the
facts and the extent of delay, and extend the time for performing the Services for the period of the
enforced delay when and if in the judgment of the City Manager such delay is justified. The City
Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no
event shall Contractor be entitled to recover damages against the City for any delay in the
performance of this Agreement, however caused, Contractor's sole remedy being extension of the
Agreement under this section.
3.4 Term. Unless earlier terminated under this Agreement, this Agreement shall
commence upon the effective date of this Agreement and continue in full force and effect until
completion of the Services. However, the term shall not exceed three (3) years from the
commencement date with two (1) one year renewal options upon mutual consent of the City and the
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Contractor, except as otherwise provided in the Schedule of Performance described in Section 3.2
above. Any extension must be through mutual written agreement of the Parties.
3.5 Termination Prior to Expiration of Term. City may terminate this Agreement for
its convenience at any time, without cause, in whole or in part, upon giving Contractor thirty (30)
days written notice. Where termination is due to the fault of Contractor and constitutes an
immediate danger to health, safety, and general welfare, the period of notice shall be such shorter
time as may be determined by the City. Upon such notice, City shall pay Contractor for Services
performed through the date of termination. Upon receipt of such notice, Contractor shall
immediately cease all work under this Agreement, unless stated otherwise in the notice or by
written authorization of the Contract Officer. After such notice, Contractor shall have no further
claims against the City under this Agreement. Upon termination of the Agreement under this
section, Contractor shall submit to the City an invoice for work and services performed prior to the
date of termination. Contractor may terminate this Agreement, with or without cause, upon sixty
(60) days written notice to the City, except that where termination is due to material default by the
City, the period of notice may be such shorter time as the Contractor may determine.
4. COORDINATION OF WORK
4.1 Representative of Contractor. The following principal of Contractor is designated
as being the principal and representative of Contractor authorized to act in its behalf and make all
decisions with respect to the Services to be performed under this Agreement: Ken Jones, Owner. It
is expressly understood that the experience, knowledge, education, capability, expertise, and
reputation of the foregoing principal is a substantial inducement for City to enter into this
Agreement. Therefore, the foregoing principal shall be responsible during the term of this
Agreement for directing all activities of Contractor and devoting sufficient time to personally
supervise the services performed hereunder. The foregoing principal may not be changed by
Contractor without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be the City Manager or his/her
designee ("Contract Officer"). Contractor shall be responsible for keeping the Contract Officer
fully informed of the progress of the performance of the services. Contractor shall refer any
decisions that must be made by City to the Contract Officer. Unless otherwise specified, any
approval of City shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge,
capability, expertise, and reputation of Contractor, its principals and employees, were a substantial
inducement for City to enter into this Agreement. Therefore, Contractor shall not assign full or
partial performance of this Agreement, nor any monies due, voluntarily or by operation of law,
without the prior written consent of City. Contractor shall not contract with any other entity to
perform the Services required under this Agreement without the prior written consent of City. If
Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be
responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for
persons directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any subcontractor and City. All persons engaged in the Work will be
considered employees of Contractor. City will deal directly with and will make all payments to
Contractor. In addition, neither this Agreement nor any interest in this Agreement may be
transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law,
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720669.1
whether for the benefit of creditors or otherwise, without the prior written consent of City.
Transfers restricted in this Agreement shall include the transfer to any person or group of persons
acting in concert of more than twenty five percent (25%) of the present ownership and/or control of
Contractor, taking all transfers into account on a cumulative basis. In the event of any such
unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No
approved transfer shall release Contractor or any surety of Contractor from any liability under this
Agreement without the express written consent of City.
4.4 Independent Contractor. The legal relationship between the Parties is that of an
independent contractor, and nothing shall be deemed to make Contractor a City employee.
A. During the performance of this Agreement, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act or represent themselves
as City officers or employees. The personnel performing the Services under this Agreement on
behalf of Contractor shall at all times be under Contractor's exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the conduct of
Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.
Contractor, its officers, employees, or agents shall not maintain an office or any other type of fixed
business location at City's offices. City shall have no voice in the selection, discharge, supervision,
or control of Contractor's employees, servants, representatives, or agents, or in fixing their number,
compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due
its employees in connection with this Agreement and shall be responsible for all reports and
obligations respecting them, including but not limited to social security income tax withholding,
unemployment compensation, workers' compensation, and other similar matters. City shall not in
any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a
joint venturer or a member of any joint enterprise with Contractor.
B. Contractor shall not have any authority to bind City in any manner. This
includes the power to incur any debt, obligation, or liability against City.
C. No City benefits shall be available to Contractor, its officers, employees, or
agents in connection with any performance under this Agreement. Except for CONTRACT fees
paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other
compensation to Contractor for the performance of Services under this Agreement. City shall not
be liable for compensation or indemnification to Contractor, its officers, employees, or agents, for
injury or sickness arising out of performing Services. If for any reason any court or governmental
agency determines that the City has financial obligations, other than under Section 2 and Subsection
1.8 in this Agreement, of any nature relating to salary, taxes, or benefits of Contractor's officers,
employees, servants, representatives, subcontractors, or agents, Contractor shall indemnify City for
all such financial obligations.
5. INSURANCE
5.1 Types of Insurance. Contractor shall procure and maintain, at its sole cost and
expense, the insurance described below. The insurance shall be for the duration of this Agreement
and includes any extensions, unless otherwise specified in this Agreement. The insurance shall be
procured in a form and content satisfactory to City. The insurance shall apply against claims which
may arise from the Contractor's performance of Work under this Agreement, including Contractor's
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agents, representatives, or employees. In the event the City Manager determines that the Work or
Services to be performed under this Agreement creates an increased or decreased risk of loss to the
City, the Contractor agrees that the minimum limits of the insurance policies may be changed
accordingly upon receipt of written notice from the City Manager or his designee. Contractor shall
immediately substitute any insurer whose A.M. Best rating drops below the levels specified in this
Agreement. Except as otherwise authorized below for CONTRACT liability (errors and omissions)
insurance, all insurance provided under this Agreement shall be on an occurrence basis. The
minimum amount of insurance required shall be as follows:
A. Errors and Omissions Insurance. Contractor shall obtain and maintain in full
force and effect throughout the term of this Agreement, standard industry form CONTRACT
liability (errors and omissions) insurance coverage in an amount of not less than one million dollars
($1,000,000.00) per occurrence and two -million dollars ($2,000,000.00) annual aggregate, in
accordance with the provisions of this section.
(1) Contractor shall either: (a) certify in writing to the City that Contractor is
unaware of any CONTRACT liability claims made against Contractor and is unaware of any facts
which may lead to such a claim against Contractor; or (b) if Contractor does not provide the
certification under (a), Contractor shall procure from the CONTRACT liability insurer an
endorsement providing that the required limits of the policy shall apply separately to claims arising
from errors and omissions in the rendition of services under this Agreement.
(2) If the policy of insurance is written on a "claims made" basis, the policy
shall be continued in full force and effect at all times during the term of this Agreement, and for a
period of three (3) years from the date of the completion of the Services provided hereunder. In the
event of termination of the policy during this period, Contractor shall obtain continuing insurance
coverage for the prior acts or omissions of Contractor during the course of performing Services
under the terms of this Agreement. The coverage shall be evidenced by either a new policy
evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present
or new carrier or other insurance arrangements providing for complete coverage, either of which
shall be subject to the written approval by the City Manager.
(3) In the event the policy of insurance is written on an "occurrence" basis,
the policy shall be continued in full force and effect during the term of this Agreement, or until
completion of the Services provided for in this Agreement, whichever is later. In the event of
termination of the policy during this period, new coverage shall immediately be obtained to ensure
coverage during the entire course of performing the Services under the terms of this Agreement.
B. Workers' Compensation Insurance. Contractor shall obtain and maintain, in
full force and effect throughout the term of this Agreement, workers' compensation insurance in at
least the minimum statutory amounts, and in compliance with all other statutory requirements, as
required by the State of California. Contractor agrees to waive and obtain endorsements from its
workers' compensation insurer waiving subrogation rights under its workers' compensation
insurance policy against the City and to require each of its subcontractors, if any, to do likewise
under their workers' compensation insurance policies. If Contractor has no employees, Contractor
shall complete the City's Request for Waiver of Workers' Compensation Insurance Requirement
form.
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C. Commercial General Liability Insurance. Contractor shall obtain and
maintain, in full force and effect throughout the term of this Agreement, a policy of commercial
general liability insurance written on a per occurrence basis with a combined single limit of at least
one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for
bodily injury and property damage including coverages for contractual liability, personal injury,
independent contractors, broad form property damage, products and completed operations.
D. Business Automobile Insurance. Contractor shall obtain and maintain, in full
force and effect throughout the term of this Agreement, a policy of business automobile liability
insurance written on a per occurrence basis with a single limit liability in the amount of one million
dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for
owned, non -owned, leased, and hired cars.
E. Employer Liability Insurance. Contractor shall obtain and maintain, in full
force and effect throughout the term of this Agreement, a policy of employer liability insurance
written on a per occurrence basis with a policy limit of at least one million dollars ($1,000,000.00)
for bodily injury or disease.
5.2 Deductibles and Self -Insured Retentions. Any deductibles or self -insured
retentions must be declared to and approved by the City Manager or his/her designee prior to
commencing any work or services under this Agreement. Contractor guarantees payment of all
deductibles and self -insured retentions. City reserves the right to reject deductibles or self -insured
retentions in excess of $10,000, and the City Manager or his/her designee may require evidence of
pending claims and claims history as well as evidence of Contractor's ability to pay claims for all
deductible amounts and self -insured retentions proposed in excess of $10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the
insurance policies required of Contractor under this Agreement:
5.3.1 For any claims related to this Agreement, Contractor's coverage shall be
primary insurance with respect to the City and its officers, council members,
officials, employees, agents, and volunteers. Any insurance or self-insurance
maintained by the City and its officers, council members, officials,
employees, agents, and volunteers shall be in excess of Contractor's
insurance and shall not contribute with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to City
and its officers, council members, officials, employees, agents, and
volunteers.
5.3.3 All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to each insured, including
additional insureds, against whom a claim is made or suit is brought to the
full extent of the policies. Nothing contained in this Agreement or any other
agreement relating to the City or its operations shall limit the application of
such insurance coverage.
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720669.1
5.3.4 No required insurance coverage's may include any limiting endorsement
which substantially impairs the coverage's set forth in this Agreement_(e.g.,
elimination of contractual liability or reduction of discovery period)
the endorsement has first been submitted to the City Manager and approved
in writing.
5.3.5 Contractor agrees to require its insurer to modify insurance endorsements to
delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the requirements
of the endorsements. Certificates of insurance will not be accepted in lieu of
required endorsements, and submittal of certificates without required
endorsements may delay commencement of the Project. It is Contractor's
obligation to ensure timely compliance with all insurance submittal
requirements as provided in this Agreement.
5.3.6 Contractor agrees to ensure that subcontractors, and any other parties
involved with the Project who are brought onto or involved in the Project by
Contractor, provide the same minimum insurance coverage required of
Contractor. Contractor agrees to monitor and review all such coverage and
assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Contractor agrees that upon
request, all agreements with subcontractors and others engaged in the Project
will be submitted to the City for review.
5.3.7 Contractor acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Contractor of non-compliance with any insurance
requirement in no way imposes any additional obligations on the City nor
does it waive any rights in this or any other regard.
5.3.8 Contractor shall provide proof that policies of insurance required in this
Agreement, expiring during the term of this Agreement, have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
Endorsements as required in this Agreement applicable to the renewing or
new coverage shall be provided to City no later than ten (10) days prior to
expiration of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained in
this section are not intended as limitations on coverage, limits, or other
requirements, or as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any
party or insured to be limiting or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and provisions
of this Agreement to the extent that any other section or provision conflicts
with or impair the provisions of this section.
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720669.1
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5.3.11 Contractor agrees to provide immediate notice to City of any claim or loss
against Contractor arising out of the Work performed under this Agreement
and for any other claim or loss which may reduce the insurance available to
pay claims arising out of this Agreement. City assumes no obligation or
liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve City, or to
reduce or dilute insurance available for payment of potential claims.
5.3.12 Contractor agrees that the provisions of this section shall not be construed as
limiting in any way the extent to which the Contractor may be held
responsible for the payment of damages resulting from the Contractor's
activities or the activities of any person or person for which the Contractor is
otherwise responsible.
5.4 Sufficiency of Insurers. Insurance required in this Agreement shall be provided by
authorized insurers in good standing with the State of California. Coverage shall be provided by
insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII, or
better, unless such requirements are waived in writing by the City Manager or his designee due to
unique circumstances.
5.5 Verification of Coverage. Contractor shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work commences. City reserves the right to require
Contractor's insurers to provide complete, certified copies of all required insurance policies at any
time. Additional insured endorsements are not required for Errors and Omissions and Workers'
Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the following
endorsements stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured... " ("as respects City of Palm Springs Contract No._" or 'for any and all work
performed with the City" may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City of Palm Springs Contract No. or 'for any
and all work performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration date
thereof, the issuing company will mail 30 days written notice to the Certificate Holder named."
Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company, its agents or representative" is not acceptable
and must be crossed out.
10 Revised: 6/16/10
720669.1
4. Both the Workers' Compensation and Employers' Liability policies shall contain the
insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and
volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate
holder on the policies. All certificates of insurance and endorsements are to be received and
approved by the City before work commences. All certificates of insurance must be authorized by a
person with authority to bind coverage, whether that is the authorized agent/broker or insurance
underwriter. Failure to obtain the required documents prior to the commencement of work shall not
waive the Contractor's obligation to provide them.
6. INDEMNIFICATION
6.1 Indemnification and Reimbursement. To the fullest extent permitted by law,
Contractor shall defend (at Contractor's sole cost and expense), indemnify, protect, and hold
harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the
"Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands,
losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and
expenses including legal costs and attorney fees (collectively "Claims"), including but not limited to
Claims arising from injuries to or death of persons (Contractor's employees included), for damage
to property, including property owned by City, from any violation of any federal, state, or local law
or ordinance, and from errors and omissions committed by Contractor, its officers, employees,
representatives, and agents, that arise out of or relate to Contractor's performance under this
Agreement. This indemnification clause excludes Claims arising from the sole negligence or
willful misconduct of the City, its elected officials, officers, employees, agents, and volunteers.
Under no circumstances shall the insurance requirements and limits set forth in this Agreement be
construed to limit Contractor's indemnification obligation or other liability under this Agreement.
Contractor's indemnification obligation shall survive the expiration or earlier termination of this
Agreement until all actions against the Indemnified Parties for such matters indemnified are fully
and finally barred by the applicable statute of limitations or, if an action is timely filed, until such
action is final. This provision is intended for the benefit of third party Indemnified Parties not
otherwise a party to this Agreement.
6.2 Design CONTRACT Services Indemnification and Reimbursement. If the
Agreement is determined to be a "design CONTRACT services agreement" and Contractor is a
"design CONTRACT" under California Civil Code Section 2782.8, then:
A. To the fullest extent permitted by law, Contractor shall indemnify, defend (at
Contractor's sole cost and expense), protect and hold harmless City and its elected officials,
officers, employees, agents and volunteers and all other public agencies whose approval of the
project is required, (individually "Indemnified Party"; collectively "Indemnified Parties") against
any and all liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders and
penalties (collectively "Claims"), including but not limited to Claims arising from injuries or death
of persons (Contractor's employees included) and damage to property, which Claims arise out of,
pertain to, or are related to the negligence, recklessness or willful misconduct of Contractor, its
agents, employees, or subcontractors, or arise from Contractor's negligent, reckless or willful
performance of or failure to perform any term, provision, covenant or condition of this Agreement
11 Revised: 6/16/10
720669.1
("Indemnified Claims"), but Contractor's liability for Indemnified Claims shall be reduced to the
extent such Claims arise from the negligence, recklessness or willful misconduct of the City and its
elected officials, officers, employees, agents and volunteers.
B. The Contractor shall require all non -design -CONTRACT sub -contractors,
used or sub -contracted by Contractor to perform the Services or Work required under this
Agreement, to execute an Indemnification Agreement adopting the indemnity provisions in sub-
section 6.1 in favor of the Indemnified Parties. In addition, Contractor shall require all non -design -
CONTRACT sub -contractors, used or sub -contracted by Contractor to perform the Services or
Work required under this Agreement, to obtain insurance that is consistent with the Insurance
provisions as set forth in this Agreement, as well as any other insurance that may be required by
Contract Officer.
7. REPORTS AND RECORDS
7.1 Accountine Records. Contractor shall keep complete, accurate, and detailed
accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Contractor shall keep such books and records as shall be necessary to properly perform the Services
required by this Agreement and to enable the Contract Officer to evaluate the performance of such
Services. The Contract Officer shall have full and free access to such books and records at all
reasonable times, including the right to inspect, copy, audit, and make records and transcripts from
such records.
7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the Services required by this Agreement, or as the
Contract Officer shall require. Contractor acknowledges that the City is greatly concerned about the
cost of the Work and Services to be performed under this Agreement. For this reason, Contractor
agrees that Contractor shall promptly notify the Contract Officer the estimated increased or
decreased cost if Contractor becomes aware of any facts, circumstances, techniques, or events that
may or will materially increase or decrease the cost of the contemplated Work or Services. If
Contractor is providing design services, Contractor shall promptly notify the Contract Officer the
estimated increased or decreased cost for the project being designed if Contractor becomes aware of
any facts, circumstances, techniques, or events that may or will materially increase or decrease the
cost of the design services.
7.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, memoranda, correspondence, computations, and other materials prepared by Contractor,
its employees, subcontractors, and agents in the performance of this Agreement shall be the
property of City and shall be promptly delivered to City upon request of the Contract Officer or
upon the termination of this Agreement. Contractor shall have no claim for further employment or
additional compensation as a result of the exercise by City of its full rights of ownership of the
documents and materials. Any use of such completed documents for other projects and/or use of
incomplete documents without specific written authorization by the Contractor will be at the City's
sole risk and without liability to Contractor, and the City shall indemnify the Contractor for all
resulting damages. Contractor may retain copies of such documents for their own use. Contractor
shall have an unrestricted right to use the concepts embodied tin this Agreement. Contractor shall
ensure that all its subcontractors shall provide for assignment to City of any documents or materials
prepared by them. In the event Contractor fails to secure such assignment, Contractor shall
12 Revised: 6/16/10
720669.1
indemnify City for all resulting damages.
7.4 Release of Documents. All drawings, specifications, reports, records, documents,
and other materials prepared by Contractor in the performance of services under this Agreement
shall not be released publicly without the prior written approval of the Contract Officer. All
information gained by Contractor in the performance of this Agreement shall be considered
confidential and shall not be released by Contractor without City's prior written authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the
regular business hours of City, Contractor shall provide City, or other agents of City, such access to
Contractor's books, records, payroll documents, and facilities as City deems necessary to examine,
copy, audit, and inspect all accounting books, records, work data, documents, and activities directly
related to Contractor's performance under this Agreement. Contractor shall maintain such books,
records, data, and documents in accordance with generally accepted accounting principles and shall
clearly identify and make such items readily accessible to such parties during the term of this
Agreement and for a period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted
both as to validity and as to performance of the Parties in accordance with the laws of the State of
California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to
this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such County, and Contractor covenants and agrees to
submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair
language and common meaning to achieve the objectives and purposes of the Parties. The terms of
this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any
rule of construction of contracts (including, without limitation, California Civil Code Section 1654)
that ambiguities are to be construed against the drafting party, shall not be employed in the
interpretation of this Agreement. The caption headings of the various sections and paragraphs of
this Agreement are for convenience and identification purposes only and shall not be deemed to
limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Default of Contractor. Contractor's failure to comply with any provision of this
Agreement shall constitute a default.
A. If the City Manager, or his designee, determines that Contractor is in default
in the performance of any of the terms or conditions of this Agreement, he/she shall notify
Contractor in writing of such default. Contractor shall have ten (10) days, or such longer period as
City may designate, to cure the default by rendering satisfactory performance. In the event
Contractor fails to cure its default within such period of time, City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without further
notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under
this Agreement. Contractor shall be liable for all reasonable costs incurred by City as a result of
such default. Compliance with the provisions of this section shall not constitute a waiver of any
City right to take legal action in the event that the dispute is not cured, provided that nothing shall
13 Revised: 6/16/10
720669.1
limit City's right to terminate this Agreement without cause under Section 3.5.
B. If termination is due to the failure of the Contractor to fulfill its obligations
under this Agreement, City may, after compliance with the provisions of Section 8.3A, take over the
work and prosecute the same to completion by contract or otherwise. The Contractor shall be liable
to the extent that the total cost for completion of the Services required hereunder exceeds the
Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such
damages). The City may withhold any payments to the Contractor for the purpose of set-off or
partial payment of the amounts owed the City as previously stated. The withholding or failure to
withhold payments to Contractor shall not limit Contractor's liability for completion of the Services
as provided in this Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless in
writing and signed by a duly authorized representative of the Party against whom enforcement of a
waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or
term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other
default or breach, nor shall failure by the Parties to require exact, full, and complete compliance
with any of the covenants, conditions, or terms contained in this Agreement be construed as
changing the terms of this Agreement in any manner or preventing the Parties from enforcing the
full provisions.
8.5 Rights and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other Party.
8.6 Legal Action. In addition to any other rights or remedies, either Party may take
legal action, in law or in equity, to cure, correct, remedy or recover damages for any default, to
compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to
obtain any other remedy consistent with the purposes of this Agreement.
8.7 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be entitled,
in addition to such other relief as may be granted, to recover from the non -prevailing Party all
reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert
Contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection
of any judgment entered in such proceeding. To the extent authorized by law, in the event of a
dismissal by the plaintiff or petitioner of the litigation or non judicial proceeding within thirty (30)
days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in
such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non -liability of City Officers and Employees. No officer or employee of the City
shall be personally liable to the Contractor, or any successor -in -interest, in the event of any default
or breach by the City or for any amount which may become due to the Contractor or to its
successor, or for breach of any obligation of the terms of this Agreement.
14 Revised: 6/16/10
720669.1
9.2 Conflict of Interest. No officer or employee of the City shall have any direct or
indirect financial interest in this Agreement nor shall any such officer or employee participate in
any decision relating to the Agreement which effects their financial interest or the financial interest
of any corporation, partnership, or association in which he/she is, directly or indirectly, interested in
violation of any state statute or regulation. Contractor warrants that Contractor has not paid or
given, and will not pay or give, any third party any money or other consideration in exchange for
obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this
Agreement, Contractor shall not discriminate against any employee or applicant for employment
because of race, religion, color, sex, age, marital status, ancestry, or national origin. Contractor shall
ensure that applicants are employed, and that employees are treated during their employment,
without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin.
Such actions shall include, but not be limited to, the following: employment, upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement. To the fullest extent permissible under law,
and in lieu of any other warranty by City or Contractor against patent or copyright infringement,
statutory or otherwise:
A. It is agreed that Contractor shall defend at its expense any claim or suit
against City on account of any allegation that any item furnished under this Agreement, or the
normal use or sale arising out of the performance of this Agreement, infringes upon any presently
existing U.S. letters patent or copyright and Contractor shall pay all costs and damages finally
awarded in any such suit or claim, provided that Contractor is promptly notified in writing of the
suit or claim and given authority, information and assistance at Contractor's expense for the defense
of same, and provided such suit or claim arises out of, pertains to, or is related to the negligence,
recklessness or willful misconduct of Contractor. However, Contractor will not indemnify City if
the suit or claim results from: (1) City's alteration of a deliverable, such that City's alteration of
such deliverable created the infringement upon any presently existing U.S. letters patent or
copyright; or (2) the use of a deliverable in combination with other material not provided by
Contractor when it is such use in combination which infringes upon an existing U.S. letters patent
or copyright.
B. Contractor shall have sole control of the defense of any such claim or suit and
all negotiations for settlement in the event City fails to cooperate in the defense of any suit or claim,
provided, however, that such defense shall be at Contractor's expense. Contractor shall not be
obligated to indemnify City under any settlement that is made without Contractor's consent, which
shall not be unreasonably withheld. If the use or sale of such item is enjoined as a result of the suit
or claim, Contractor, at no expense to City, shall obtain for City the right to use and sell the item, or
shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity
thereto.
15 Revised: 6/16/10
720669.1
10.2 Notice.Any notice, demand, request, consent, approval, or communication that either
party desires, or is required to give to the other party or any other person shall be in writing. All
notices shall be personally delivered, sent by pre -paid First Class U.S. Mail, registered or certified
mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached
evidence of completed transmission. All notices shall be deemed received upon the earlier of (i) the
date of delivery to the address of the person to receive such notice if delivered personally or by
messenger or overnight courier; (ii) five (5) business days after the date of posting by the United
States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand,
direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours
by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages,
and instant messages are not acceptable manners of notice required hereunder. Notices or other
communications shall be addressed as follows:
To City: City of Palm Springs
Attention: City Manager & City Clerk
3200 E. Tahquitz Canyon Way
Palm springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Contractor: Fish Window Cleaning
Attention: Ken Jones
78548 Velie Way #2
Palm Desert, CA 92260
Telephone: 760-777-2464
Facsimile: 951-769-83 3 5
10.3 Integrated Agreement.This Agreement constitutes the entire agreement between the
Parties and supersedes all prior negotiations, arrangements, agreements, representations, and
understandings, if any, made by or among the Parties with respect to the subject matter in this
Agreement.
10AAmendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
10.5 Severability.Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be effective and valid under applicable law. If any provision of
this Agreement shall be determined to be invalid by a final judgment or decree of a court of
competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or
invalidity, without invalidating the reminder of that provision, or the remaining provisions of this
Agreement unless the invalid provision is so material that its invalidity deprives either Party of the
basic benefit of their bargain or renders this Agreement meaningless.
10.5 Successors in Interest.This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
10.6 Third Party Beneficiary.Except as may be expressly provided for in this
Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be
16 Revised: 6/16/10
720669.1
construed as conferring, any rights, including, without limitation, any rights as a third -party
beneficiary or otherwise upon any entity or person not a party to this Agreement.
10.7 Recitals. Ibc above -referenced Recitals are hereby inco=rated into the Agreement
as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party
is bound for purposes of this Agreement by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the
Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she
is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she
is signing, (iii) by so executing this Agreement, the Party for which he or she is signing is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which the Party for which he or she is signing is
bound.
17 Revised: 6/16/10
720669.1
below.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
"CITY"
City of Palm Springs
Date:
David H. Ready
City Manager APPROVED BY CITY COUNCIL
APPROVED AS TO FORM:
By:
Do glas C. Holland,
City Attorney
APPROVED BY CITY COUNCIL:
Date: Agreement No.
-1 . ka 11N'Q�ffi
ATTEST
By:
ames Thompson, 2' f2,Zo�Z
City Clerk
Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice
President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief
Financial Officer.
CONTRACTOR NAME:
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Signature (Notarized)
18 Revised: 6/16/10
720669.1
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
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OPTIONAL
Through the information below is not required by law. It may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
who proved to me on the basis of satisfactory evidence to
be the person(s) whose name(s) is/are subscribed to the
within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signatures) on the
instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
Description of Attached Document
Title or Type of Docume
nt: � _______
Document Date: Ind l] r IX9— Number of Pages:
Slgner(s) Other Than Named Above:
Capacity(les) Claimed by Signer(s)
Signer's Name: e h _ c-ke S
D Individual
tr%- Corporate Officer — Title(s): S__
C Partner —D Limited D General
L7 Attorney in Fact
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El Guardian or Conservator
D Other —
Signer Is Representing:
Signer's Name:
D Individual
D Corporate Officer — Title(s):
Partner — ❑ Limited D General
❑ Attorney in Pact offimmo
D Trustee Top of thumb hero
D Guardian or Conservator
D Other:
Signer Is Representing:
02007 Natloml Notary Associa Im-t950 Da,,Mke_, P.O.&a 24=-Chat. rth, GA913f32402-w ..NatWa1No4ary.or9 ItEm#%07 R0mdor:Ca0TblWme1$060766W
19 Revised: 6/16/10
720669.1
CONTRACT ABSTRACT
Contract
Company Name: Walk In Grace Inc.
Company Contact: Ken Jones
Summary of Service: Window Cleaning
Contract Price: $19,536.93 annually
Funding Source: Airport #415-6200-43200
Final option
Contract Term: Dec. 12, 2012 - 3 Year with 2, 1 (one) year options (12/12/16 — 12/11/17)
Contract Administration
Lead Department: Aviation
Contract Administrator: Ed Graff/Thomas Nolan
Contract Approvals
Council/ Community Redevelopment
Agency Approval Date: November 11, 2012
Minute Order/ Resolution Number: 2N
Agreement No: A6299
Contract Compliance
Exhibits:
NA
Signatures:
NA
Insurance:
Yes
Bonds:
NA
Submitted on: Oct. 6, 2016 By: Mark Jucht