HomeMy WebLinkAbout1J OCRCITY COUNCIL STAFF REPORT
DATE: December 10, 2020 CONSENT AGENDA
SUBJECT: APPROVE THE COOPERATIVE PURCHASE OF VIGILANT SOLUTIONS
INTELLIGENCE LED POLICING PACKAGE WITH A THREE CAMERA
MOBILE LICENSE PLATE READER SYSTEM, EXTENDED HARDWARE
WARRANTY, AND HOSTING FEES.
FROM:
BY:
SUMMARY
David H. Ready, City Manager
Bryan Reyes, Police Chief
On January 23, 2019, the City of Palm Springs accepted an award of $21,158 as part of
the 2018 JAG grant program from the U.S. Department of Justice for the planned
purchase of a new mobile, multi-camera license plate reader system. No matching funds
were required to obtain the grant monies. Staff is recommending that 2018 JAG grant
funds and Supplemental Law Enforcement Services Account (SLESA) funding be used
to purchase a three-camera mobile license plate recognition system mounted on a
marked patrol vehicle and access to a law enforcement intelligence sharing network.
RECOMMENDATION:
1. Approve the cooperative purchase of the Vigilant Solutions Intelligence Led Policing
Package with a three camera Mobile License Plate Reader System mounted on a
marked Palm Springs Police Department patrol car for $20,883.61, plus an extended
hardware warranty plan for $6,300 and hosting fees for $6,300, for a total amount not
to exceed $33,483.61.
2. Authorize the City Manager to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
Vigilant Solutions, LLC is a Delaware limited liability company headquartered in
Livermore, CA. Shawn Smith, Todd Hodnett and Steve Cintron are officers of Vigilant
Solutions, LLC. Vigilant Solutions, LLC. is a wholly owned subsidiary of Motorola
Solutions, Inc. Motorola Solutions Inc., is a Delaware corporation; a full listing of
corporate officers is available online at:
https://newsroom.motorolasolutions.com/executive-biographies/board-
directors? ga=2.5331827.1391541520.1533818752-1037466672.1526498732#.
2City Council Staff Report December 10, 2020 -Page 2 Purchase of Mobile License Plate Reader System, Associated Warranty and Hosting Fees Motorola Solutions is a publicly traded corporation, traded as MSI on the New York stock exchange with over 170 million shares with a value of $23.8 billion held mainly by institutional shareholders. No one person has a 5% or more financial interest in this business entity. The Public Integrity Disclosure is included as Attachment 1. Vigilant Solutions has certified that it meets the City of Palm Springs Conflict of Interest and Non-Discrimination requirements as evidenced in Attachment 2. STAFF ANALYSIS: Mobile License Plate Recognition (LPR) technology uses high speed cameras mounted on the exterior of patrol vehicles to capture license plate images of vehicle license plates in public places. LPR software reads the characters on the plate and also appends date, time, and location for the photograph. LPR essentially does what officers have been doing with their eyes for many years, only much more efficiently and without any human bias. The LPR system compares these plate "detections" against law enforcement databases containing vehicles of interest, stolen vehicles, Amber alerts, missing persons, felony vehicles, and more. Any matches against a vehicle of interest notifies the officer using the system providing an element of officer safety by making them better aware of their surroundings, and also enabling the officer to take appropriate action per department policy. All of the captured license plate data goes into a searchable database that may be used by investigative staff to develop leads. Comparing multiple crime scenes for a common vehicle, looking for a particular make and model vehicle as reported by eyewitnesses, or looking at prior locations of a known vehicle of interest are all useful investigative applications of LPR. LPR has been endorsed by the International Association of Chiefs of Police and has been useful in solving thousands of crimes including residential burglary, homicide, rape, narcotics trafficking, kidnapping, identity theft, and terrorism. LPR data is anonymous, and does not contain any personal information. The federal Driver's Privacy Protection Act (DPPA) requires that law enforcement have a permissible purpose for connecting an anonymous license plate number to a registered owner through the Department of Motor Vehicles. California law states that LPR data is not personal information and ensures responsible use by requiring an agency usage and privacy policy. There are many great success stories throughout Southern California and nationwide involving the use of LPRs to solve crime cases and apprehend criminal suspects. LPR systems allow law enforcement to share and exchange data with existing law enforcement agencies in surrounding cities and counties leading for increased intelligence for criminal investigations. The selected vendor, Vigilant Solutions, is currently utilized throughout the nation and is the largest law enforcement collaborative effort among other vendors for LPR systems. The Police Department has utilized mobile, vehicle mounted LPR systems on patrol
3City Council Staff Report December 10, 2020 -Page 3 Purchase of Mobile License Plate Reader System, Associated Warranty and Hosting Fees vehicles since 2007. The Department initially invested in outfitting three patrol vehicles with these systems. Currently, one vehicle is equipped with operable LPR equipment that was purchased from Vigilant Solutions in 2019 and PSPD has experienced great success in locating and recovering stolen vehicles with the current system. The proposed purchase would add a second vehicle to the patrol vehicle fleet that is already operating in the Vigilant system. Pursuant to the provisions of the Procurement Ordinance, 7 .09.010, the City Council may authorize the acquisition of the equipment, warranty, and hosting fees through a joint powers or other cooperative purchasing program. The City's Acting Procurement Department Manager has reviewed the request and concurs that leveraging the purchasing power of the National Cooperative Purchasing Alliance (NCPA) RQN 2020-0210540896, 2020-4716423077 and 2020-6038994523 would likely be less than what we could obtain independently. Quotations for the proposed equipment purchase and associated warranty and hosting fees have been included as Attachment 3. Vigilant Solutions, LLC's Enterprise Service Agreement has been included as Attachment 4. ENVIRONMENTAL IMPACT: The requested City Council action is not a "Project" as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. FISCAL IMPACT: The estimated cost for the LPR system and access to a law enforcement intelligence sharing network is $20,883.61 for the first year. The acquisition will include the commissioning of all equipment, programming, installation and associated training and will include warranty and service for the first year. The hardware warranty and service for years two through five will be $1,575.00 per year, for a total five year cost of $6,300. The system hosting fees for years two through five will be $1,575.00 per year, for a total five year cost of $6,300. The overall cost is $33,483.61 for the equipment, extended warranty, and hosting fees for five years. The necessary funding will be appropriated from the available $18,470 in the 2018 JAG Grant and the remaining $15,373.61 will be appropriated from FY 18/19 Supplemental Law Enforcement Services Account (SLESA) funds. There will be no impact to the General Fund.
4City Council Staff Report December 10, 2020 -Page 4 Purchase of Mobile License Plate Reader System, Associated Warranty and Hosting Fees IL4D Bryan Reyes Chief of Police Attachments: 1. Public Integrity Disclosure Form 2. Conflict of Interest and Non-Disclosure Form 3. Vigilant Solutions Quotations 4. Vigilant Solutions Enterprise Service Agreement
5ATTACHMENT 1
61. Name of Eotlty Vigilant Solutions, LLC PUBLIC INTEGRITY DISC.LOSURE APPLICANT DISCLOSURE FORM 2. Address of Ent{ty (Princ:Jple Place of Business) 1152 Stealth Street, Livermore, CA 94551 8. Local or California Address (If different than #2) 4. ·state where Entity is R~glstered with Secretary of State Delaware If other than Califomla. Is the Entltv also realstered in California?~ Ves n No 5. Ty.pe of Entity D Corporation 0 Limited Liability Company D Partnership D Trust D Other (please specify) 6. Officers, Directors, Members, Managets, Trustees, Other Fiduciaries (please specify) Note: II any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity _S_h_a_w_n_S_m __ ith ____________ 0 Officer D Director D Member D Manager [na D General Partner D Umlted Partner •Other ___________ _ _ T_o_dd_H_o_dn_e_tt ____________ 0 Officer D Director D Member D Manager [na D General Partner D Umited Partner •other ___________ _ _ S_te_v_e_C_in_tr_o_n ____________ 0 Officer D Director D Member D Manager (Revised 09 13 18) [na D General Partner D Limited Partner •Other ___________ _ CITY OF PALM SPRINGS -PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM Page 1 of 2
77. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity EXAMPLE JANE DOE 50%, ABC COMPANY, Inc. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] A. Mototola Solutions, Inc. 100% [name of owner/investor] [percentage of beneficial interest In entity and name of entity] B. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] C. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] D. [name of owner/investor] [percentage of beneficial Interest in entity and name of entity} E. [name of owner/investor] (percentage of beneficial interest in entity and name of entity} I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING ms TRUE AND CORRECT. Si~~ Printed Na~, Title s70:inlanNice President Sales Operations Date 2-12-2019 (Revised 0913.18) CITY OF PALM SPRINGS -PUBLIC INTEGRITY DISCLOSURE FORM APPLICANT DISCLOSURE FORM Page 2of2
8ATTACHMENT 2
9CITY OF PALM SPRINGS, CA CONFLICT OF INTEREST AND NON-DISCRIMINATION CERTIFICATION Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Contractor enter into any agreement of any kind with any such officer or employee dw·ing the term of this Agreement and for one year thereafter. Contractor warrants that Contractor has not paid or given, and wilJ not pay or give, any third party any money or other consideration in exchange for obtaining this Agteement. Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual ovientation, gender identity, gender expression, physical or mental disability, or medical condition (each a "prohibited basis"). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any _prohibited basis. As a condition precedent to City's lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; (ecruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09 .. 040, including without limitation the provision of benefits, relating to non-discrimination in city contracting. NAME OF CONTRACTOR/VENDOR: Vigilant Solutions, LLC NAME and TITLE of Authorized Representative: (Print) Bill Quinlan / Vice President Sales Operations Signature and Date of Authorized Representative: (Sigh)~.~ (Date) 2-12-2019
10ATTACHMENT 3
11'v' VIGIi ANT SOLUTIONS Quote for: Palm Springs Police Department Attn: Mike Kovaleff Reference: ILP, Year 1 NCPA RQN Proposal#: 2020-0210540896 Quote By: Daniel Ramsden Date: 11-11-20
12VYilfit~eNT Vigilant Solutions, LLC 1152 Stealth Street • MOrORO~ SO/;..t/TIONS Livermore, California 94551 (P) 925-398-2079 (F) 925-398-2113 Issued To: Palm Springs Police Department -Attention: Mike Kovaleff Date: 11-11-20 Project Name: ILP, Year 1 -NCPA RQN Proposal#: 2020-0210540896 Quote ID: GSM-0467 -13 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty (1) Qty (1) Item# Description VS-ILP-TIER-1M1RE Intelligence Led Policing Package w/ 3-Camera Mobile LPR Hardware -Up to 100 Sworn -Annual Subscription Hardware: • 3-Camera Mobile LPR system -Quantity = 1 LPR System o Reaper LPR cameras o Lens configuration to be confirmed by customer at time of order Software: • CarDetector Mobile LPR Software for MDC Unit o Includes Mobile Hit Hunter Data Access Feature • LEARN Software as a Service (SaaS) including: o LEARN Data Analytic Tools o Unlimited Commercial LPR data Access o Hosting, data and system management of LPR data o LEARN-Mobile Companion SmartPhone application (Android & iPhone) • First year Standard Service Package for hosted LPR server access Subtotal Price (Excluding sales tax) I $15,594.80 Item# Description VS-LBB-02-E LPR Camera Mounting Brackets -Light Bar Mounting Style -Complete Set • LPR Camera Mounting Bracket -Rooftop under light bar • Compatible with most Whelen, Code3, TOMAR, Federal Signal, Arjent S2 Light Bars • Mounts up to four (4) LPR cameras Subtotal Price (Excluding sales tax) I $1,095.00 Page 1 of 3
13Qty Item# Description (1) USS-CABLE-use CABLE EXTENDER 6FT EXTENDER-6FT USB Cable Extender for GPS Units • • USB CABLE EXTENDER 6FT Subtotal Price (Excluding sales tax) I $0.00 Qty Item# Description (1) SSU-SYS-COM Vigilant System Start Up & Commissioning of 'In Field' LPR system • Vigilant technician to visit customer site • Includes system start up, configuration and commissioning of LPR system • Applies to mobile (1 System) and fixed (1 Camera) LPR systems Subtotal Price (Excluding sales tax) I $875.00 Qty Item# Description {1) VS-TRVL-01 Vigilant Travel via Client Site Visit • Vigilant certified technician to visit client site • Includes all travel costs for onsite support services Subtotal Price (Excluding sales tax) I $500.00 Qty Item# Description (1) Installation Installation of Vigilant Hardware Subtotal Price (Excluding sales tax) I $1,275.00 Qty Item# Description (1) Tax Tax on hardware at 9.25% Subtotal Price (Excluding sales tax) I $1,543.81 Quote Notes: 1. All prices are quoted in USD and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above. 5. All hardware components to have standard One (1) year hardware warranty. 6. All software to have standard one (1) year warranty for manufacturer defects. 7. This Quote does not include anything outside the above stated bill of materials. 8. Extended hardware warranty not included. Additional 2-5 years available. See separate quote. 9. Brackets still need to be finalized. 10. Annual hosting fees will be required. See separate quote. Page 2 of 3
14Quoted by: Daniel Ramsden -925-398-2079 -daniel.ramsden@vigilantsolutions.com I Total Price $20,883.61 Page 3 of 3
15~ VIGIi Ai.NT T SOLUTIONS Quote for: Palm Springs Police Department Attn: Mike Kovaleff Reference: Hosting Fees -Years 2 - 5 NCPA RQN Proposal#: 2020-4716423077 Quote By: Daniel Ramsden Date: 11-11-20
16Vv1G1LANT Vigilant Solutions, LLC 1152 Stealth Street • ~ SOL.L/''170/JIS Livermore, California 94551 SDLU,TlDN-S (P) 925-398-2079 (F) 925-398-2113 Issued To: Palm Springs Police Department -Attention: Mike Kovaleff Date: 11-11-20 Project Name: Hosting Fees -Years 2 - 5 Quote ID: GSM-0933-04 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty Item# Description (4) VSBSCSVC-01 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments -One Year for a 3 Camera Unit • Managed/hosted server account services by Vigilant • Includes access to all LEARN and CarDetector software updates • Priced per camera per year for up to 14 total camera units registered • Requires new/existing Enterprise Service Agreement (ESA) Subtotal Price I $6,300.00 Quote Notes: 1. All prices are quoted in USO and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. Will cover hosting fees for years 2-5 for one 3-camera mobile unit. Quoted by: Daniel Ramsden -925-398-2079 -daniel.ramsden@vigilantsolutions.com I Total Price $6,300.00 Page 1 of 1
17'-!VIGIi f).NT 'T SOLUTIONS Quote for: Palm Springs Police Department Attn: Mike Kovaleff Reference: Extended Hardware Warranty, Years 2-5 NCPA RQN Proposal#: 2020-6038994523 Quote By: Daniel Ramsden Date: 11-11-20
18'#VIGILANT Vigilant Solutions, LLC 1152 Stealth Street ~ S()/;,.~77~$ V saL,lJTION-s Livermore, California 94551 (P) 925-398-2079 (F) 925-398-2113 Issued To: Palm Springs Police Department -Attention: Mike Kovaleff Date: 11-11-20 Project Name: Extended Hardware Warranty, Years 2-5 Quote ID: GSM-0993-03 PROJECT QUOTATION We at Vigilant Solutions, LLC are pleased to quote the following systems for the above referenced project: Qty Item# Description (1) CDMS34HWW 3-Camera Mobile LPR System -Extended Hardware Warranty -Years 2 through 5 • Full mobile LPR hardware component replacement warranty • Applies to 3-Camera hardware system kit • Valid for 4 years from standard warranty expiration Subtotal Price (Excluding sales tax) I $6,300.00 Quote Notes: 1. All prices are quoted in USO and will remain firm and in effect for 60 days. 2. Returns or exchanges will incur a 15% restocking fee. 3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee. 4. Extended hardware warranty for years 2-5. Quoted by: Daniel Ramsden -925-398-2079 -daniel.ramsden@vigilantsolutions.com I Total Price $6,300.00 Page 1 of 1
19ATTACHMENT 4
20~ '1y1Gll AMT y D '--'UT.11 Nii Enterprise Service Agreement (ESA) This Vigilant Solutions Enterprise Service Agreement (the "Agreement") is made and entered into as of this ___ Day of _____ 20_ by and between Vigilant Solutions, LLC, a Delaware corporation, having its principal place of business at 1152 Stealth Street, Livermore, CA 94551 ("Vigilant") and City of Palm Springs, a law enforcement agency (LEA) or other governmental agency, having its principal place of business at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 ("Affilliate"). WHEREAS, Vigilant designs, develops, licenses and services advanced video analysis software technologies for the law enforcement and security markets; WHEREAS, Vigilant provides access to license plate data as a value-added component of the Vigilant law enforcement package of license plate recognition equipment and software; WHEREAS, Affiliate will separately purchase license Plate Recognition (LPR) hardware components from Vigilant and/or its authorized reseller for use with the Software Products (as defined below); WHEREAS, Affiliate desires to license from and receive service for the Software Products provided by Vigilant; THEREFORE, In consideration of the mutual covenants contained herein this Agreement, Affiliate and Vigilant hereby agree as follows: I. Definitions: "CJIS Security Policy'' means the FBI 01S Security Policy document as published by the FBI 01S Information Security Officer. "CLK" or "Camera License Key" means an electronic key that will permit each license of Vigilant's CarDetector brand LPR software (one CLK per camera) to be used with other Vigilant approved and licensed LPR hardware components (i.e., cameras and other hardware components provided by Vigilant or provided by a Vigilant certified reselling partner that has authority from Vigilant to deliver such Vigilant-authorized components) and Software Products. CLKs shall be not issuable and if issued in error shall be removed and immediately rendered null and void for cameras and other hardware components that are not Vigilant-authorized cameras and other hardware components or are delivered to Affiliate by another vendor that is not a Vigilant certified reselling partner. "Commercial LPR Data" refers to LPR data collected by private sources and available on LEARN with a paid subscription. "Criminal Justice Information Services Division" or "CJIS" means the FBI division responsible for the collection, warehousing, and timely dissemination of relevant 01 to the FBI and to qualified law enforcement, criminal justice, civilian, academic, employment, and licensing agencies. "Effective Date" means sixty (60) days subsequent to the date set forth in the first paragraph of this Agreement. "Enterprise License" means a non-exclusive, non-transferable license to install and operate the Software Products, on Vtgilant Sulu11ons l ·nkrpllSe L 1cen~c Agrecn11:11t, er 2 ~) Page l or 17 VS lninals Affrl1ate Inittab
21applicable media provided by Vigilant or Vigilant's certified reselling partners. This Enterprise Service Agreement allows Affiliate to install the Software Products on such devices, in accordance with the selected Service Package(s), and allow benefits of all rights granted hereunder this Agreement. "LEA LPR Data" refers to LPR data collected by LEAs and available on LEARN for use by other LEAs. LEA LPR Data is freely available to LEAs at no cost and Is governed by the contributing LEA's retention policy. "Service Fee" means the amount due from Affiliate prior to the renewal of this Agreement as consideration for the continued use of the Software Products and Service Package benefits according to Section VIII of this Agreement. "Service Package" means the Affiliate designated service option(s) which defines the extent of use of the Software Products, in conjunction with any service and/or benefits therein granted as rights hereunder this Agreement. "Service Period" has the meaning set forth in Section Ill (A) of this Agreement. "Software Products" means Vigilant's Law Enforcement & Security suite of Software Products including CarDetector, Law Enforcement Archival & Reporting Network (LEARN), PlateSearch, Mobile Companion for Smartphones, Target Alert Service (TAS) server/client alerting package, and other software applications considered by Vigilant to be applicable for the benefit of law enforcement and security practices. Software Products shall only be permitted to function on approved Vigilant cameras and other hardware components provided by Vigilant or through Vigilant certified reselling partners. Software Products shall not be permitted to operate on third-party provided or not Vigilant-authorized hardware components, and if found to be operating on third-party provided hardware components Software Products shall be promptly removed by Affiliate. ''Technical Support Agents" means Affiliate's staff person specified in the Contact Information Worksheet of this Agreement responsible for administering the Software Products and acting as Affiliate's Software Products support contact. "User License" means a non-exclusive, non-transferable license to install and operate the Software Products, on applicable media, limited to a single licensee. "Users" refers to individuals who are agents and/or sworn officers of the Affiliate and who are authorized by the Affiliate to access LEARN on behalf of Affiliate through login credentials provided by Affiliate. II. Enterprise License Grant; Duplication and Distribution Rights: Subject to the terms and conditions of this Agreement, Vigilant hereby grants Affiliate an Enterprise license to the Software Products for the Term provided in Section Ill below. Except as expressly permitted by this Agreement, Affiliate or any third party acting on behalf of Affiliate shall not copy, modify, distribute, loan, lease, resell, sublicense or otherwise transfer any right in the Software Products. Except as expressly permitted by this Agreement, no other rights are granted by implication, estoppels or otherwise. Affiliate shall not eliminate, bypass, or in any way alter the copyright screen (also known as the "splash" screen) that may appear when Software Products are first started on any computer. Any use or redistr\bution of Software Products in a manner not explicitly stated in this Agreement, or not agreed to in writing by Vigilant, is strictly prohibited. V1gilc1nl Solutions l-'nt~rpnse L 1~·en~c Ag1ccmcnl vcr. 2 9 Page 2 or 17 VS lninah Affiliate Initials
22Ill. Term; Termination. A. Term. The Initial term of this Agreement is for one (1) year beginning on the Effective Date (the "Initial Term"), unless earlier terminated as provided herein. Sixty (60) days prior to the expiration of the Initial Term and each subsequent Service Period, Vigilant will provide Affiliate with an invoice for the Service Fee due for the subsequent twelve (12) month period (each such period, a "Service Period"). This Agreement and the Enterprise License granted under this Agreement will be extended for a Service Period upon Affiliate's payment of that Service Period's Service Fee, which is due 30 days prior to the expiration of the Initial Term or the existing Service Period, as the case may be. Pursuant to Section XIII below, Affiliate may also pay in advance for more than one Service Period. B. Affiliate Termination. Affiliate may terminate this Agreement at any time by notifying Vigilant of the termination in writing thirty (30) days prior to the termination date and deleting all copies of the Software Products. If Affiliate terminates this Agreement prior to the end of the Initial Term, Vigilant will not refund or prorate any license fees, nor will it reduce or waive any license fees still owed to Vigilant by Affiliate. Upon termination of the Enterprise License, Affiliate shall immediately cease any further use of Software Products. Affiliate may also terminate this agreement by not paying an invoice for a subsequent year's Service Fee within sixty (60) days of invoice issue date. C. Vigilant Termination. Vigilant has the right to terminate this Agreement by providing thirty (30) days written notice to Affiliate. If Vigilant's termination notice is based on an alleged breach by Affiliate, then Affiliate shall have thirty (30) days from the date of its receipt of Vigilanfs notice of termination, which shall set forth in detail Affiliate's purported breach of this Agreement, to cure the alleged breach. If within thirty (30) days of written notice of violation from Vigilant Affiliate has not reasonably cured the described breach of this Agreement, Affiliate shall immediately discontinue all use of Software Products and certify to Vigilant that it has returned or destroyed all copies of Software Products in its possession or control. If Vigilant terminates this Agreement prior to the end of a Service Period for breach, no refund for any unused Service Fees will be provided. If Vigilant terminates this Agreement prior to the end of a Service Period for no reason, and not based on Affiliate's failure to cure the breach of a material term or condition of this Agreement, Vigilant shall refund to Affiliate an amount calculated by multiplying the total amount of Service Fees paid by Affiliate for the then-current Service Period by the percentage resulting from dividing the number of days remaining in the then-current Service Period, by 365. IV. Warranty and Disclaimer; Infringement Protection; Use of Software Products Interface. A. Warranty and Disclaimer. Vigilant warrants that the Software Products will be free from all Significant Defects (as defined below} during the term of this Agreement (the "Warranty Period"). "Significant Defect" means a defect in a Software Product that impedes the primary function of the Software Product. This warranty does not include products not manufactured by Vigilant. Vigilant will repair or replace any Software Product with a Significant Defect during the Warranty Period; provided, however, if Vigilant cannot substantially correct a Significant Defect in a commercially reasonable manner, Affiliate may terminate this Agreement and Vigilant shall refund to Affiliate an amount calculated by multiplying the total amount of Service Fees paid by Affiliate for the then-current Service Period by the percentage resulting from dividing the number of days remaining in the then-current Service Period, by 365. The foregoing remedies are Affiliate's exclusive remedy for defects in the Software Product. Vigilant shall not be responsible for labor charges for removal or reinstallation of defective software, charges for transportation, shipping or handling loss, unless such charges are due to Vigilant's gross negligence or intentional misconduct. Vigilant disclaims all warranties, expressed or implied, including but not limited to implied warranties of merchantability and fitness for Vtgilc.mt Solutions l·nkrprise License Agn:'cment ver. ~ 9 VS Jninab Affiliate Initial-,
23a particular purpose. In no event shall Vigilant be liable for any damages whatsoever arising out of the use of, or inability to use, the Software Products. B. Infringement Protection. If an infringement claim is made against Affiliate by a third-party in a court of competent jurisdiction regarding Affiliate's use of any of the Software Products, Vigilant shall indemnify Affiliate, and assume all legal responsibility and costs to contest any such claim. If Affiliate's use of any portion of the Software Products or documentation provided to Affiliate by Vigilant in connection with the Software Products is enjoined by a court of competent jurisdiction, Vigilant shall do one of the following at its option and expense within sixty (60) days of such enjoinment: (1) Procure for Affiliate the right to use such infringing portion; (2) replace such infringing portion with a non-infringing portion providing equivalent functionality; or (3) modify the infringing portion so as to eliminate the infringement while providing equivalent functionality. C. Use of Software Products Interface. Under certain circumstances, it may be dangerous to operate a moving vehicle while attempting to operate a touch screen or laptop screen and any of their applications. It is agreed by Affiliate that Affiliate's users will be instructed to only utilize the interface to the Software Products at times when it is safe to do so. Vigilant is not liable for any accident caused by a result of distraction such as from viewing the screen while operating a moving vehicle. V. Software Support, Warranty and Maintenance. Affiliate will receive technical support by submitting a support ticket to Vigilant's company support website or by sending an email to Vigilant's support team. Updates, patches and bug fixes of the Software Products will be made available to Affiliate at no additional charge, although charges may be assessed if the Software Product is requested to be delivered on physical media. Vigilant will provide Software Products support to Affiliate's Technical Support Agents through e-mail, fax and telephone. VI. Camera License Keys (CLKs). Affiliate is entitled to use of the Software Products during the term of this Agreement to set up and install the Software Products on an unlimited number of media centers within Affiliate's agency in accordance with selected Service Options. As Affiliate installs additional units of the Software Products and connects them to LPR cameras, Affiliate is required to obtain a Camera license Key (CLK) for each camera installed and considered in active service. A CLK can be obtained by Affiliate by going to Vigilant's company support website and completing the online request form to Vigilant technical support staff. Within two (2) business days of Affiliate's application for a CLK, Affiliate's Technical Support Agent will receive the requested CLK that is set to expire on the last day of the Initial Term or the then-current Service Period, as the case may be. VII. Ownership of Software. A. Ownership of Software Products. The Software Products are copyrighted by Vigilant and remain the property of Vigilant. The license granted under this Agreement is not a sale of the Software Products or any copy. Affiliate owns the physical media on which the Software Products are installed, but Vigilant retains title and ownership of the Software Products and all other materials included as part of the Software Products. B. Rights in Software Products. Vigilant represents and warrants that: (1) it has title to the Software and Vigilant Solul!ons l··nterprise l 1cen-,e Agreement ver. 2 9 Page 4 of 17 VS rniuab Affiliate Initial..,
24the authority to grant license to use the Software Products; (2) it has the corporate power and authority and the legal right to grant the licenses contemplated by this Agreement; and (3) it has not and will not enter into agreements and will not take or fail to take action that causes its legal right or ability to grant such licenses to be restricted. VIII. Data Sharing, Access and Security. If Affiliate is a generator as well as a consumer of LPR, Affiliate at its option may share its LEA LPR Data with similarly situated LEAs who contract with Vigilant to access LEARN (for example, LEAs who share LEA LPR Data with other LEAs). Vigilant will not share any LEA LPR Data generated by the Affiliate without the permission of the Affiliate. Vigilant has implemented procedures to allow for adherence to the FBI OIS Security Policy. The hosting facility utilizes access control technologies that meet or exceed 015 requirements. In addition, Vigilant has installed and configured network intrusion prevention appliances, as well as ensured that the configuration of the Microsoft environment adhere to the Windows Server Security Guide. IX. Ownership and use of Data. Vigilant retains all title and rights to Commercial LPR Data. Users shall not utilize Commercial LPR Data on the behalf of other local, state or Federal LEAs. Affiliate retains all rights to LEA LPR Data generated by the Affiliate. Should Affiliate terminate agreement with Vigilant, a copy of all LEA LPR Data generated by the Affiliate will be created and provided to the Affiliate. After the copy is created, all LEA LPR Data generated by the Affiliate will be deleted from LEARN at the written request of an authorized representative of the Affiliate or per the Affiliate's designated retention policy, whichever occurs first. Commercial LPR Data and LEA LPR Data should be used by the Affiliate for law enforcement purposes only. X. loss of Data, Irregularities and Recovery. Vigilant places imperative priority on supporting and maintaining data center integrity. Using redundant disk arrays, there is a virtual guarantee that any hard disk failure will not result in the corruption or loss of the valuable LPR data that is essential to the LEARN system and clients. XI. Data Retention and Redundancy. LEA LPR Data is governed by the contributing LEA's retention policy. LEA LPR Data that reaches its expiration date will be deleted from LEARN. Vigilant's use of redundant power sources, fiber connectivity and disk arrays ensure no less than 99% uptime of the LEARN LPR database server system. XII. Account Access. A. Eligibility. Affiliate shall only authorize individuals who satisfy the eligibility requirements of "Users" to access LEARN. Vigilant in its sole discretion may deny access to LEARN to any individual based on such person's failure to satisfy such eligibility requirements. User logins are restricted to agents and sworn officers of the Affiliate. No User logins may be provided to agents or officers of other local, state, or Federal LEAs without the express written consent of Vigilant. B. Security. Affiliate shall be responsible for assigning an Agency Manager who in turn will be responsible Vigilant Solutions h1terprisc License Agreement, er 2 9 Page 5 or 17 vs Initial-, AIT1liate Initials
25for assigning to each of Affiliate's Users a username and password (one per user account). A limited number of User accounts is provided. Affiliate will cause the Users to maintain username and password credentials confidential and will prevent use of such username and password credentials by any unauthorized person(s). Affiliate shall notify Vigilant immediately If Affiliate believes the password of any of its Users has, or may have, been obtained or used by any unauthorized person(s). In addition, Affiliate must notify Vigilant immediately if Affiliate becomes aware of any other breach or attempted breach of the security of any of its Users' accounts. C. CJIS Requirements. Affiliate certifies that its LEARN users shall comply with the CJIS requirements outlined in Exhibit 8. XIII. Service Package, Fees and Payment Provisions. • • A. Service Package. This Enterprise License Agreement is based on one (1) of the three (3) following Service Package Options. Please select one (1) Service Package below: Service Package -Basic LPR Service Package: • Vigilant Managed/Hosted LPR server LEARN Account • Access to all Vigilant Software including all upgrades and updates • Unlimited user licensing for the following applications: o LEARN, CarDetector and TAS Service Package -Option # 1-Standard LPR Service Package: • All Basic Service Package benefits • Unlimited use of CarDetector -Mobile Hit Hunter (CDMS-MHH) • Unlimited use of Vigilant's LPR Mobile Companion smartphone application Service Package -Option# 2 -'Intelligence-Led Policing {ILP)' Service Package: • All Service Package Option # 1 benefits • Mobile LPR hardware up to level of Tier (see Exhibit A) • Tiered based on size of department (Tier lA up to 50 sworn officers Tier 1 up to 100 sworn officers, Tier 2 up to 200 sworn officers, Tier 3 up to 500 sworn officers, Tier 4 up to 1,000 sworn officers, Tier 5 up to 1,500 sworn officers, Tier 6 up to 2,000 sworn officers) • States, Federal Agencies, and Departments with greater than 2,000 sworn fall under a, "Custom" Tier which will be defined in the Annual Service Fee Schedule if applicable. 8. Service Fee. Payment of each Service Fee entitles Affiliate to all rights granted under this Agreement, including without limitation, use of the Software Products for the relevant Service Period, replacement of CLKs, and access to the updates and releases of the Software Products and associated equipment driver software to allow the Software Products to remain current and enable the best possible performance. The annual Service Fee due for a particular Service Period is based on the number of current Vigilant issued CLK's at the time of Service Fee invoicing, and which will be used by Affiliate in the upcoming Service Period. A schedule of annual Service Fees is shown below: Vigilant Solullons Fnterprise l 1cen~e 1\greement ver. 2 9 Page 6 or 17 VS ln1t1ab Affiliate Initials
26DI DI DI DI YYMY!ffl Annual Service Fee Schedule (multiplied by number of CLK's Issued) Total# of CLK's under this ESA II 0-14 CLK's II 15-30 CLK's 31-60 CLK's Over60 Basic Service II $525.00 I $450.00 $400.00 $275.00 Standard (Option# 1) II $750.00 $640.00 $565.00 $390.00 ILP Subscriber CLK Renewal Fees II $525.00 $450.00 $400.00 $275.00 I Intelligence-Led Policing Service Package Annual Fee Schedule DI Tier II Mobile Fixed II] DI ILP Tier 18 (Option #2) I $ 11,750.00 $ 22,250.00 II] DI ILP Tier lA (Option #2) $ 15,250.00 $ 25,750.00 II] DI ILP Tier 1 (Option #2) $ 18,750.00 $ 29,250.00 10 DI ILP Tier 2 (Option #2) $ 34,250.00 $ 55,250.00 II] DI ILP Tier 3 (Option #2} $ 55,250.00 $ 86,750.00 II] DI ILP Tier 4 (Option #2) $ 84,750.00 $126,750.00 II] DI ILP Tier 5 (Options #2) $117,495.00 $169,995.00 II] DI ILP Tier 6 (Option #2) $144,995.00 $207,995.00 II] DI ILP Tier 7 (Option #2) $185,000.00 I $251,000.00 10 DI ILP Tier 8 (Option #2) $292,500.00 11 $369,000.00 ID Payment of the Service Fee is due thirty (30) days prior to the renewal of the then-current Service Period. All Service Fees are exclusive of any sales, use, value-added or other federal, state or local taxes (excluding taxes based on Vigilant's net income) and Affiliate agrees to pay any such tax. Service Fees may increase by no higher than 4% per year for years after the first year of this agreement. For ILP {Option # 2) Tier packages, the Tier amount is due for subsequent periods and Basic Service CLK fees are due for all cameras from previous periods (this is in addition to the Annual Subscription Fee). Affiliate and Vigilant agree that the number of CLKs issued as of the Effective Date of this Agreement is __ [lnsert Quantity]. All future additions of CLKs shall only be those as provided for in the definitions provided above. C. Advanced Service Fee Payments. Vigilant will accept advanced Service Fee payments on a case by case basis for Affiliates who wish to lock in the Service Fee rates for subsequent periods at the rates currently in effect, as listed in the table above. If Affiliate makes advanced Service Fee payments to Vigilant, advanced payments to Vigilant will be applied in full to each subsequent Service Period's Service Fees until the balance of the credits is reduced to a zero balance. System based advanced credits shall be applied to subsequent Service Fees in the amount that entitles Affiliate continued operation of the designated camera unit systems for the following Service Period until the credits are reduced to a zero balance. Vigilant Solutions Fnlerprise l 1cen~e Agreement \Cr. 2 9 Page 7 ofl 7 VS Initials Affiliate Initials I ID ID ID ID
27D. Price Adjustment. Vigilant has the right to increase or decrease the annual Service Fee from one Service Period to another; provided, however, that in no event will a Service Fee be increased by more than 4% of the prior Service Period's Service Fees. If Vigilant Intends to adjust the Service Fee for a subsequent Service Period, it must give Affiliate notice of the proposed increase on or before the date that Vigilant invoices Affiliate for the upcoming Service Period. E. Cost of Agreement. The affiliate agrees to the purchase of the Vigilant Solutions Intelligence Led Policing Package (ILP Tier 1, Option #2) with a three camera Mobile license Plate Reader System, hardware, mounting, installation, Vigilant Travel for installation, start-up and commissioning for the system to be mounted on a marked Palm Springs Police Department patrol car for $20,883.61, plus an extended hardware warranty plan for years 2-5 for $6,300 and hosting fees for years 2-5 for $6,300, for a total not to exceed amount of $33,483.61, excluding renewals of the Intelligence Led Policing Package. XIV. Miscellaneous. A. Limitation of Liability. IN NO EVENT SHALL VIGILANT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL DAMAGES INCLUDING DAMAGES FOR LOSS OF USE, DATA OR PROFIT, ARISING OUT OF OR CONNECTED WITH THE USE OF THE SOFTWARE PRODUCTS, WHETHER BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF VIGILANT HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES. IN NO EVENT WILL VIGILANT'S LIABILITY ARISiNG OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY AFFILIATE TO VIGILANT FOR THE SOFTWARE PRODUCTS LICENSED UNDER THIS AGREEMENT. B. Confidentiality. Affiliate acknowledges that Software Products contain valuable and proprietary information of Vigilant and Affiliate will not disassemble, decompile or reverse engineer any Software Products to gain access to confidential information of Vigilant. C. Assignment. Neither Vigilant nor Affiliate is permitted to assign this Agreement without the prior written consent of the other party. Any attempted assignment without written consent is void. D. Amendment: Choice of Law. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of the parties. This Agreement shall be governed by the laws of the state of Texas without regard to its conflicts of law. E. Complete Agreement. This Agreement constitutes the final and complete agreement between the parties with respect to the subject matter hereof, and supersedes any prior or contemporaneous agreements, written or oral, with respect to such subject matter. F. Relationship. The relationship created hereby is that of contractor and customer and of licensor and Affiliate. Nothing herein shall be construed to create a partnership, joint venture, or agency relationship between the parties hereto. Neither party shall have any authority to enter into agreements of any kind on behalf of the other and shall have no power or authority to bind or obligate the other in any manner to any third party. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever. Each party hereto represents that it is acting on its own behalf and is not acting as an agent for or on behalf of any third party. G. No Rights in Third Parties. This agreement is entered into for the sole benefit of Vigilant and V1gilnnt Solutions l·nterprise License Agreement "er. 2 9 Page 8 oi" 17 vs Jnitials Affiliate Initial-,
28Affiliate and their permitted successors, executors, representatives, administrators and assigns. Nothing in this Agreement shall be construed as giving any benefits, rights, remedies or claims to any other person, firm, corporation or other entity, including, without limitation, the general public or any member thereof, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries, property damage, or any other relief in law or equity in connection with this Agreement. H. Construction. The headings used in this Agreement are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. Any term referencing time, days or period for performance shall be deemed calendar days and not business days, unless otherwise expressly provided herein. I. Severability. If any provision of this Agreement shall for any reason be held to be invalid, illegal, unenforceable, or in conflict with any law of a federal, state, or local government having jurisdiction over this Agreement, such provision shall be construed so as to make it enforceable to the greatest extent permitted, such provision shall remain in effect to the greatest extent permitted and the remaining provisions of this Agreement shall remain in full force and effect. J. Federal Government. Any use, copy or disclosure of Software Products by the U.S. Government is subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202-l(a} and 227.7202-3(a) (1995), DFARS 252.227-7013(c)(l)(ii) (Oct 1988), FAR 12.212(a}(1995), FAR 52.227-19, or FAR 52.227 (ALT Ill), as applicable. K. Right to Audit. Affiliate, upon thirty {30) days advanced written request to Vigilant, shall have the right to investigate, examine, and audit any and all necessary non-financial books, papers, documents, records and personnel that pertain to this Agreement and any other Sub Agreements. L. Notices; Authorized Representatives; Technical Support Agents. All notices, requests, demands, or other communications required or permitted to be given hereunder must be in writing and must be addressed to the parties at their respective addresses set forth below and shall be deemed to have been duly given when (a) delivered in person; (b) sent by facsimile transmission indicating receipt at the facsimile number where sent; (c) one (1) business day after being deposited with a reputable overnight air courier service; or (d) three (3) business days after being deposited with the United States Postal Service, for delivery by certified or registered mail, postage pre-paid and return receipt requested. All notices and communications regarding default or termination of this Agreement shall be delivered by hand or sent by certified mail, postage pre-paid and return receipt requested. Either party may from time to time change the notice address set forth below by delivering 30 days advance notice to the other party in accordance with this section setting forth the new address and the date on which it will become effective. Vigilant Solutions, LLC Attn: Sales Administration 1152 Stealth Street Livermore, CA 94551 Affiliate: Attn: Address: M. Authorized Representatives; Technical Support Agents. Affiliate's Authorized Representatives and its Technical Support Agents are set forth below in the Contact Information Worksheet. Affiliate's Authorized Vigilant Solutions Enterprise l 1ccn~e Agreement vcr. 2 9 Page 9 of 17 VS Jnitiab Aff1l1atc lniuals
29Representative is responsible for administering this Agreement and Affiliate's Technical Support Agents are responsible for administering the Software Products and acting as Affiliate's Software Products support contact. Either party may from time to time change its Authorized Representative, and Affiliate may from time to time change its Technical Support Agents, in each case, by delivering 30 days advance notice to the other party in accordance with the notice provisions of this Agreement. N. Non-Discrimination. For the purposes of this Service Agreement or ("Agreement"), the parties agree as follows: In connection with its performance under this Agreement, Vigilant shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a "prohibited basis"). Vigilant shall ensure that employees are treated fairly during their employment and that any applicants seeking employment are not denied employment on a prohibited basis. As a condition precedent to Affiliate's lawful capacity to enter this Agreement, Vigilant shall certify that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Vigilant activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Vigilant is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting. Vtgilont Solul!ons Fnkrprtsc l 1cem,c Agreement ,er 2.9 P<1gc l0ofl7 VS lnitrnls Affiliate lnittah
30V~Vl~ILANT. lil:la..UTIQN . IN WITNESS WHEREOF, the parties have executed the Agreement as of the Effective Date. Manufacturer: Vigilant Solutions, LLC Authorized Agent: Bill Quinlan Title: Vice President Sales Operations Date: Signature: Affiliate Organization: Authorized Agent: Title: Date: Signature: Vigilant Snlutwn:,, l:nterpri-;e Lit:ensc Agreement ver. 2 9 Page 11 of 17
31Enterprise Service Agreement Contact Information Worksheet Please complete the following contact information for your Vigilant Solutions Enterprise License program. Enterprise License Agreement Holder Company/ Agency Name: Company/ Agency Type: Address: Primary Contact Name: Title: I Phone: I Email: Supervisor Information Name: Title: I Phone: I Email: Financial Contact (Accounts Payable) Name: Title: I Phone: I Email: Technical Support Contact# 1 Name: Title: I Phone: I Email: Technical Support Contact# 2 Name: Title: I Phone: I Email: For questions or concerns, please contact Vigilant Solutions' sales team: sales@vigilantsolutions.com 1-925-3 98-2079 Vigilant Solutions Enterpris,~ License Agreement vcr. 2.9 Page 12 of 17
32Exhibit A: Option# 2 ILP Tier Package Components ILP Bundle for Agencies of Up to 25 Sworn ILP Bundle for Agencies of Up to SO Sworn Includes: Includes: -Agency license for LEARN Saas -Agency license for LEARN Saas -Unlimited access to Commercial LPR data -Unlimited access to Commercial LPR data -One (1) 3-Camera Mobile LPR System or -One (1) 3-Camera Mobile LPR System or Three (3) Fixed Camera Systems Three (3) Fixed Camera Systems -First year of Basic and Standard Service Packages -First year of Basic and Standard Service Packages -LEARN-Mobile Companion -LEARN-Mobile Companion -Mobile Hit Hunter -Mobile Hit Hunter -Agency license for FaceSearch -Agency license for FaceSearch -Image gallery up to 5,000 images -Image gallery up to 5,000 images ILP Bundle for Agencies of 51 to 100 Sworn ILP Bundle for Agencies of 101 to 200 Sworn Includes: Includes: -Agency license for LEARN Saas -Agency license for LEARN Saas -Unlimited access to Commercial LPR data -Unlimited access to Commercial LPR data -One (1) 3-Camera Mobile LPR System or -Two (2) 3-Camera Mobile LPR System or Three (3) Fixed Camera Systems Six (6) Fixed Camera Systems -First year of Basic and Standard Service Packages -First year of Basic and Standard Service Packages -LEARN-Mobile Companion -LEARN-Mobile Companion -Mobile Hit Hunter -Mobile Hit Hunter -Agency license for FaceSearch -Agency license for FaceSearch -Image gallery up to 5,000 images -Image gallery up to 20,000 images ILP Bundle for Agencies of 201 to 500 Sworn ILP Bundle for Agencies of 501 to 1,000 Sworn Includes: Includes: -Agency license for LEARN Saas -Agency license for LEARN Saas -Unlimited access to Commercial LPR data -Unlimited access to Commercial LPR data -Three (3) 3-Camera Mobile LPR System or -Four (4) 3-Camera Mobile LPR Systems or Nine (9) Fixed Camera Systems Twelve (12) Fixed Camera Systems -First year of Basic and Standard Service Packages -First year of Basic and Standard Service Packages -LEARN-Mobile Companion -LEARN-Mobile Companion -Mobile Hit Hunter -Mobile Hit Hunter -Agency license for FaceSearch -Agency license for FaceSearch -Image gallery up to 50,000 images -Image gallery up to 75,000 images ILP Bundle for Agencies of 1,000 to 1,500 Sworn ILP Bundle for Agencies of 1,501 to 2,000 Sworn Includes: Includes: -Agency license for LEARN Saas -Agency license for LEARN Saas -Unlimited access to Commercial LPR data -Unlimited access to Commercial LPR data -Five (5) 3-Camera Mobile LPR Systems or -Six (6) 3-Camera Mobile LPR Systems or Fifteen (15) Fixed Camera Systems Eighteen (18) Fixed Camera Systems -First year of Basic and Standard Service Packages -First year of Basic and Standard Service Packages -LEARN-Mobile Companion -LEARN-Mobile Companion -Mobile Hit Hunter -Mobile Hit Hunter -Agency license for FaceSearch -Agency license for FaceSearch -Image gallery up to 100,000 images -Image gallery up to 200,000 images Vigilant Solutions Enterprise Li.:ensc Agreement ver. 2.9 Page 13 of 17
33ILP Bundle for Agencies up to 2,500 Sworn Includes: -Agency license for LEARN Saas -Unlimited access to Commercial LPR data -Seven (7) 3-Camera Mobile LPR Systems or Twenty one (24) Fixed Camera Systems -First year of Basic and Standard Service Packages -LEARN-Mobile Companion -Mobile Hit Hunter -Agency license for FaceSearch -Image gallery up to 250,000 images Vigilant Solution~ l:ntcrpri:.,;e .l..il'.ensc Agreement vcr. 2.9 ILP Bundle for Agencies up to 5,000 Sworn Includes: -Agency license for LEARN Saas -Unlimited access to Commercial LPR data -Eight (8) 3-Camera Mobile LPR Systems or Twenty four (24) Fixed Camera Systems -First year of Basic and Standard Service Packages -LEARN-Mobile Companion -Mobile Hit Hunter -Agency license for FaceSearch -Image gallery up to 500,000 images Page I..i of 17
34Exhibit B: CJIS Requirements Vigilant and the Affiliate agree on the importance of data security, integrity and system availability and that these security objectives will only be achieved through shared responsibility. Vigilant and the Affiliate agree they will more likely be successful with information security by use of the Vigilant supplied technical controls and client Affiliate use of those controls; in conjunction with agency and personnel policies to protect the systems, data and privacy. Vigilant and the Affiliate agree that Affiliate owned and FBI-CJIS supplied data in Vigilant systems does not meet the definition of FBI-CJIS provided Criminal Justice Information (CJI). Regardless, Vigilant agrees to treat the Affiliate-supplied information in Vigilant systems as CJI. Vigilant will strive to meet those technical and administrative controls; ensuring the tools are in place for the proper protection of systems, information and privacy of individuals to the greatest degree possible. Vigilant and the Affiliate agree that information obtained or incorporated into Vigilant systems may be associated with records that are sensitive in nature having, tactical, investigative and Personally Identifiable Information. As such, that information will be treated in accordance with applicable laws, policies and regulations governing protection and privacy of this type of data. Vigilant and the Affiliate agree that products and services offered by Vigilant are merely an investigative tool to aid the client in the course of their duties and that Vigilant make no claims that direct actions be initiated based solely upon the information responses or analytical results. Further, Vigilant and the Affiliate agree that the Affiliate is ultimately responsible for taking the appropriate actions from results, hits, etc. generated by Vigilant products and require ongoing training, human evaluation, verifying the accuracy and currency of the information, and appropriate analysis prior to taking any action. As such, the parties agree to do the following: Vigilant: 1. Vigilant has established the use of FBI-CJIS Security Policy as guidance for implementing technical security controls in an effort to meet or exceed those Policy requirements. 2. Vigilant agrees to appoint a CJIS Information Security Officer to act as a conduit to the client Contracting Government Agency, Agency Coordinator, to receive any security policy information and disseminate to the appropriate staff. 3. Vigilant agrees to adhere to FBI-CJIS Security Policy Awareness Training and Personnel Screening standards as required by the Affiliate. 4. Vigilant agrees, by default, to classify all client supplied data and information related to client owned infrastructure, information systems or communications systems as "Criminal Justice Data". All client information will be treated at the highest level of confidentiality by all Vigilant staff and authorized partners. Vigilant has supporting guidance/policies for staff handling the full life cycle of information in physical or electronic form and has accompanying disciplinary procedures for unauthorized access, misuse or mishandling of that information. 5. Vigilant will not engage in data mining, commercial sale, unauthorized access and/or use of any of Affiliate owned data. 6. Vigilant and partners agree to use their formal cyber Incident Response Plan if such event occurs. Vigilant Solutions Entcrprist• Licen~c /\grcemcnt ver. 2 L) l\.1gc 15 of I 7
357. Vigilant agrees to immediately inform Affiliate of any cyber incident or data breach, to include DDoS, Malware, Virus, etc. that may impact or harm client data, systems or operations so proper analysis can be performed and client Incident Response Procedures can be initiated. 8. Vigilant will only allow authorized support staff to access the Affiliate's account or Affiliate data in support of Affiliate as permitted by the terms of contracts. 9. Vigilant agrees to use training, policy and procedures to ensure support staff use proper handling, processing, storing, and communication protocols for Affiliate data. 10. Vigilant agrees to protect client systems and data by monitoring and auditing staff user activity to ensure that it is only within the purview of system application development, system maintenance or the support roles assigned. 11. Vigilant agrees to inform the Affiliate of any unauthorized, inappropriate use of data or systems. 12. Vigilant will design software applications to facilitate FBI-OIS compliant information handling, processing, storing, and communication of Affiliate. 13. Vigilant will advise Affiliate when any software application or equipment technical controls are not consistent with meeting FBI-CJIS Policy criteria for analysis and due consideration. 14. Vigilant agrees to use the existing Change Management process to sufficiently plan for system or software changes and updates with Rollback Plans. 15. Vigilant agrees to provide technical security controls that only permit authorized user access to Affiliate owned data and Vigilant systems as intended by the Affiliate and data owners. 16. Vigilant agrees to meet or exceed the FBI-CJ IS Security Policy complex password construction and change rules. 17. Vigilant will only provide access to Vigilant systems and Affiliate owned information through Affiliate managed role-based access and applied sharing rules configured by the Affiliate. 18. Vigilant agrees to provide technical controls with additional levels of user Advanced Authentication in Physically Non-Secure Locations. 19. Vigilant agrees to provide compliant FIPS 140-2 Certified 128-bit encryption to Affiliate owned data during transport and storage (11data at rest") while in the custody and control of Vigilant. 20. Vigilant agrees to provide firewalls and virus protection to protect networks, storage devices and data. 21. Vigilant agrees to execute archival, purges and/or deletion of data as configured by the data owner. 22. Vigilant agrees to provide auditing and alerting tools within the software applications so Affiliate can monitor access and activity of Vigilant support staff and Affiliate users for unauthorized access, disclosure, alteration or misuse of Affiliate owned data. (Vigilant support staff will only have access when granted by the Affiliate.) 23. Vigilant will only perform direct support remote access to Affiliate systems/infrastructure when requested, authorized and physically granted access to the applications/systems by the Affiliate. This activity will be documented by both parties. 24. Vigilant creates and retains activity transaction logs to enable auditing by the Affiliate data owners and Vigilant staff. 25. Vigilant agrees to provide physical protection for the equipment-storing Affiliate data along with additional technical controls to protect physical and logical access to systems and data. 26. Vigilant agrees to participate in any Information or Technical Security Compliance Audit performed by the Affiliate, state CJIS System Agency or FBI-CJIS Division. 27. Vigilant agrees to perform independent employment background screening for its' staff and participate in additional fingerprint background screening as required by Affiliate. 28. Vigilant agrees that the Affiliate owns all Affiliate contributed data to include "hot-lists", scans, user information etc., is only shared as designated by the client and remains the responsibility and property of the Affiliate. Vigilant Solutwn~ Enterprise. Lil'.ense Agreement ver. 2.9 Page 16 of 17
36Affiliate: 1. Affiliate agrees to appoint an Agency Coordinator as a central Point of Contact for all FBl-01S Security Policy related matters and to assign staff that are familiar with the contents of the FBl-01S Security Policy. 2. Affiliate agrees to have the Agency Coordinator provide timely updates with specific information regarding any new FBl-01S, state or local information security policy requirements that may impact Vigilant compliance or system/application development and, to facilitate obtaining certifications, training, and fingerprint-based background checks as required. 3. Affiliate agrees to inform Vigilant when any FBl-01S Security Awareness Training, personnel background screening or execution of FBl-01S Security Addendum Certifications are required. 4. Affiliate agrees to immediately inform Vigilant of any relevant data breach or cyber incident, to include DDoS, Malware, Virus, etc. that may impact or harm Vigilant systems, operations, business partners and/or other Affiliates, so proper analysis can be performed, and Incident Response Procedures can be initiated. 5. Affiliate agrees that they are responsible for the legality and compliance of information recorded, submitted or placed in Vigilant systems and use of that data. 6. Affiliate agrees that they are responsible for proper equipment operation and placement of equipment. 7. Affiliate agrees that they are responsible for vetting authorized user access to Vigilant systems with due consideration of providing potential access to non-Affiliate information. 8. Affiliate agrees that responsibility and control of persons granted access to purchased Vigilant systems, along with data stored and transmitted via Vigilant systems, is that of the Affiliate. 9. Affiliate agrees that they have responsibility for all data security, handling and data protection strategies from point of acquisition, during transport and until submission ("Hotlist upload") into Vigilant systems. 10. Affiliate agrees to reinforce client staff policies and procedures for secure storage and protection of Vigilant system passwords. 11. Affiliate agrees to reinforce client staff policies for creating user accounts with only government domain email addresses. Exceptions will be granted in writing. 12. Affiliate agrees to reinforce client staff policies for not sharing user accounts. 13. Affiliate agrees to use Vigilant role-based access as designed to foster system security and integrity. 14. Affiliate agrees that they control, and are responsible for, appropriate use and data storage policies as well as procedures for the data maintained outside the Vigilant systems. This includes when any information is disseminated, extracted or exported out of Vigilant systems. 15. Affiliate agrees that they control and are responsible for developing policies, procedures and enforcement for applying deletion/purging and dissemination rules to information within and outside the Vigilant systems. 16. Affiliate agrees that it is their responsibility to ensure data and system protection strategies are accomplished through the tools provided by Vigilant for account and user management features along with audit and alert threshold features. 17. Affiliate agrees to use the "virtual escorting" security tools provided for managing client system remote access and monitor Vigilant support staff when authorized to assist the client. 18. Affiliate agrees that the Vigilant designed technical controls and tools will only be effective in conjunction with Affiliate created policies and procedures that guide user access and appropriate use of the system. 19. Affiliate agrees that information and services provided through Vigilant products do not provide any actionable information, Affiliate users are responsible for the validity and accuracy of their data and developing procedures to verify information with the record owner and other systems {NCIC) based upon the potential lead generated. Vigilant Solut101h l.:ntcrprise License /\grcemcnt vcr. 2 9 Page 17 of 17