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Home My WebLink About1C OCRCity Council Staff Report DATE: November 12, 2020 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID PARK RESTROOM CONSTRUCTION AT SUNRISE PARK, DEMUTH PARK AND DESERT HIGHLAND PARK, CITY PROJECTS 19-13, 20-30 AND 20-31. FROM: BY: SUMMARY: David H. Ready, City Manager Development Services Department Approval of this item will allow staff to proceed with the bidding for the construction of new restroom facilities within Sunrise Park, Demuth Park and Desert Highland Park, City Projects 19-13, 20-30 and 20-31 respectively, with an estimated cost of $725,000. The construction documents (Plans, Specifications and Estimate) are completed and in accordance with Section 7.03.040 of the Procurement and Contracting Code, the City Council shall approve and adopt the plans, specifications and work details, and authorize the bid request for all public projects in excess of $200,000. RECOMMENDATION: Approve the plans, specifications and estimate; and authorize staff to advertise and solicit bids for Park Restroom Construction Projects at Sunrise Park, Demuth Park and Desert Highland Park, City Project No's. 19-13, 20-30 and 20-31. BACKGROUND: On July 29, 2019 the City Manager approved a Purchase Order with 'on-call' architectural services provider, Urrutia Marks Architects, in the amount of $15,000, for design services associated with the remodel of the restroom structure at Sunrise Park, located at 401 S. Pavilion Way. After reviewing the condition of the structure and the extent of modifications necessary it was determined that it would not be economically prudent to invest funds into the remodeling of the facility due to its dilapidated condition and functional obsolescence. At that time, the City was also was evaluating the need for new restroom facilities at several other parks, including Demuth Park located at 4200 E. Mesquite Ave and Desert Highland Park located at 480 W. Tramview Road, and potentially additional locations in the future. 2City Council Staff Report November 12, 2020 --Page 2 Authorize RFB -City Park Restrooms, CP's 19-13, 20-30 and 20-31 Staff and the Architect met with members of Parks and Recreation Commission, Ad Hoc Restroom Committee, to discuss the creation of a park restroom design that could be applied in multiple locations and could be easily re-configured if necessary in order to meet the individual needs of various sites. The design was informed by multiple criteria, including: • Aesthetics • Economy of construction and materials • Safety • Privacy • Cost and ease of maintenance • ADA Compliance • Energy Use • Durability and resistance to vandalism This resulted in a design that is proposed to include five (5) all gender restrooms including two that are ADA compliant. Hand washing facilities will be located on the outside of the structure under a shade canopy which minimizes the size of each stall as well as the structure. A utility chase along the back of the building will be accessed from a side door and allow the facility to be easily accessed for repair and maintenance. Each site will include a drinking water station which will provide for bottle filling and pet watering. Renderings of the proposed structure are shown in Figures 1, 2 and 3, a floor plan is shown in Figure 4. Figure 1 -Proposed Restroom Rendering 1 3City Council Staff Report November 12, 2020 --Page 3 Authorize RFB -City Park Restrooms, CP's 19-13, 20-30 and 20-31 Figure 2 -Proposed Restroom Rendering 2 Figure 3 -Proposed Restroom Rendering 3 4City Council Staff Report November 12, 2020 --Page 4 Authorize RFB -City Park Restrooms, CP's 19-13, 20-30 and 20-31 STAFF ANALYSIS Sunrise Park CP 19-13 Figure 4 -Proposed 5-Stall Floor Plan An image of the existing restroom at Sunrise Park is included below as Figure 5. The structure consists of separate 'mens' and 'womens' facilities that are accessed through alcoves on adjacent sides of the structure. The front of the structure serves as a storage room for youth sports equipment that is accessed from two doors on the front of the building. As it is currently configured, the structure is not compliant with the Americans with Disabilities Act (ADA) accessibility requirements, and is not consistent with Palm Springs Municipal Code Findings related to All-Gender Restrooms. Additionally, the building provides limited bathroom fixtures and is generally in a state of disrepair. The extent of demolition and construction necessary to bring the facility up to code as well as the dark, outdated and un-ventilated configuration led Staff to recommend complete demolition and replacement with a new facility. City Project 19-13 proposes to remove the structure and construct the proposed new restroom in the same location utilizing the existing utility 5City Council Staff Report November 12, 2020 --Page 5 Authorize RFB -City Park Restrooms, CP's 19-13, 20-30 and 20-31 connections. The youth sports equipment will be relocated to a pad mounted storage container nearby. This project is being funded by a combination of Fiscal Year 2019-2020 Community Development Block Grant (CDBG), and Measure J Funds. It is expected that this location will be the first of the three restroom projects to go out to bid. Figure 5 -Existing Restroom Structure at Sunrise Park Demuth Park CP 20-30 The east side of Demuth Park is served by a two stall restroom that is located along East Mesquite Ave. This location is intended to serve the playgrounds, picnic areas and tennis/pickleball court areas of the park. The existing structure consists of masonry walls and metal deck roofing which in recent years has begun to crack extensively and is in a general state of disrepair, (Figure 6). Additionally, increased use of the Eastern portion of the park in recent years has created a need for additional facilities. 6City Council Staff Report November 12, 2020 --Page 6 Authorize RFB -City Park Restrooms, CP's 19-13, 20-30 and 20-31 Figure 6 -Existing Two Stall Restroom, Demuth Park City Project 20-30 will provide for the construction of a new facility to the East of the existing building and accessible from the adjacent parking lot. This will bring the new restrooms closer to the majority of park users and move it farther away from the East Mesquite Ave. frontage, (Figure 7). The existing two stall restroom will be demolished as part of the project. Figure 7 -Demuth Park 7City Council Staff Report November 12, 2020 --Page 7 Authorize RFB -City Park Restrooms, CP's 19-13, 20-30 and 20-31 On May 14, 2020, the City Council allocated $175,552 in CDBG Funds for the Demuth Park Restrooms, incorporated into the 2020-2024 CDBG Consolidated Plan adopted on July 9, 2020. Utility connections at this location are currently being identified and it is intended to go out to bid in early 2021 in conjunction with CP 20-31. Desert Highland Park CP 20-31 Desert Highland Park is not currently serviced with public restroom facilities when the James 0. Jessie Community Center is closed. Staff has reviewed two possible locations for the proposed restroom. The first location would be next to the existing restrooms outside of the Community Center. The second location would be adjacent to the picnic area and event gazebo providing service to the nearby playground, ballfield and stage/event area. Engineering Staff met with James 0. Jesse Community Center staff and found that they preferred the restroom be located on the East side of the park just North of the East Parking lot and would be accessible from the East Parking lot, (Figure 8). Staff is evaluating both locations for ease of access to utilities and overall cost to make the final decision. On September 24, 2020, the City Council provided staff direction to allocate $250,000 in Quimby Act Funds for the construction of new restroom facilities at Desert Highland Park. Utility connections at this location are currently being identified and it is intended to go out to bid in early 2021 in conjunction with CP 20-30. Figure 8 -Desert Highland Park 8City Council Staff Report November 12, 2020 --Page 8 Authorize RFB -City Park Restrooms, CP's 19-13, 20-30 and 20-31 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (CEQA). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15303 "New Construction or Conversion of Small Structures", Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. Therefore, City Projects 19-13, 20-30 and 20-31, are categorically exempt from CEQA, and a Notice of Exemption will be prepared and filed with the Riverside County Clerk. FISCAL IMPACT: The funding sources and estimated cost of the three projects are identified in the following table: Table of Project Costs FY 19-20 CDBG Funds Measure J Funds FY 20-21 CDBG Funds Quimby Act Funds Design Construction Construction Management Project Administration Budget Remaining SUBMITTED: l L . i ~ ; nn Fagg, AICP ' Director of Development Services , David H. Ready, Ph.D. City Manager Amount $50,000 $250,000 $175,000 $250,000 ($30,000) ($675,000) ($15,000) ($5,000) Marcus L. Fuller, MPA, PLS, PE Assistant City Manager $0