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DATE: October 22, 2020 CONSENT CALENDAR
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT NO. IN
THE AMOUNT OF $79,345 WITH MICHAEL BAKER INTERNATIONAL
FOR TRAFFIC ENGINEERING SERVICES FOR THE DEVELOPMENT OF
A LOCAL ROAD SAFETY PLAN (LRSP), CITY PROJECT 20-21.
FROM: David H. Ready, City Manager
BY: Development Services Department
SUMMARY:
Approval of the professional services agreement in the amount of $79,345 with Michael
Baker International will approve services for the development of a Local Road Safety Plan
(LRSP), City Project No. 20-21.
RECOMMENDATION:
1. Approve Professional Services Agreement No.__ with Michael Baker
International, a Pennsylvania Corporation, in the amount of $79,345 for traffic
engineering services for the development of a Local Road Safety Plan (LRSP), City
Project No. 20-21; and,
2. Authorize the City Manager to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
The Public Integrity Disclosure Form from Michael Baker International, is included as
Attachment 1 .
BACKGROUND:
Caltrans announced that applications for future Highway Safety Improvement Project
Program (HSIP) funds will require agencies eligible to apply to have a LRSP. To date, the
City has applied for and received $8,054,400 in Highway Safety Improvement Project
(HSIP) funding. On July 23, 2020, the City Council approved Program Supplement
Agreement No. U90 to formally authorize the reimbursement of up to $72,000 in State-
ITEM N0._1r ___ _
2City Council Staff Report October 22, 2020 --Page 2 Development of a LRSP, City Project No. 20-21 aid funds for the development of a LRSP for the City. A local share of $8,000 is to be used after the first $72,000 is spent. STAFF ANALYSIS: A local road safety plan provides a framework for identifying, analyzing, and prioritizing roadway safety improvements on local roads. The LRSP development process and content are tailored to local issues and needs. The process results in a prioritized list of issues, risks, actions, and improvements that can be used to reduce fatalities and serious injuries on the local road network. While local roads are less traveled than State highways, they have a much higher rate of fatal and serious injury crashes. Developing an LRSP is an effective strategy to improve local road safety for all road users and support the goals of a State's overall strategic highway safety plan. Although the development process and resulting plan can vary depending on the local agency's needs, available resources, and targeted crash types, aspects common to LRSPs include: • Stakeholder engagement representing the 4E's -engineering, enforcement, education, and emergency medical services, as appropriate. • Collaboration among municipal, county, Tribal, State and/or Federal entities to leverage expertise and resources. • Identification of target crash types and crash risk with corresponding recommended proven safety countermeasures. • Timeline and goals for implementation and evaluation. Local road agencies should consider developing an LRSP to be used as a tool for reducing roadway fatalities, injuries, and crashes. The plan should be viewed as a living document that can be updated to reflect changing local needs and priorities. In developing an LRSP, local and rural road owners should first consider addressing the following questions: • What is the purpose or goal? • Which agencies are critical to include during plan development? • How will safety problems be identified? • How will improvement strategies be identified? Prioritized? Implemented? • How will the plan be monitored and updated? The following are the typical steps an agency would take to develop their LRSP. 1. Establish a working group. A wide range of stakeholders from the "4E's" of highway safety should be encouraged to participate in developing an LRSP. The 4E's refers to the engineering, law enforcement, education, and emergency response communities. Stakeholders can also include those with a passion for roadway safety such as parents and civic groups.
3City Council Staff Report October 22, 2020 --Page 3 Development of a LRSP, City Project No. 20-21 2. Review crash, traffic, and roadway data. Stakeholders would need to identify and compile relevant safety data to organize the information into categories that highlight an area of concern. These categories could be roadway characteristics, such as horizontal curves; vulnerable users, such as pedestrians; special vehicles, such as bicycles or school buses; or specific crash types, such as head-on crashes. Among the sources of data to include are local law enforcement records, State and local crash databases, local road traffic volumes, and roadway infrastructure records, if available. Then the work group should be able to select the areas of most concern related to causes of fatal and serious injury crash types on local roads for at least a 5-year period. 3. Establish goals, priorities, and countermeasures. Stakeholders need to define priorities and identify a safety goal (e.g., reduce 1 fatality and 10 serious injuries per year), identify countermeasures that correlate to each emphasis area, and include costs, benefits, and deployment levels for each countermeasure such that the safety goal is satisfied. Once stakeholders have agreed on safety countermeasures, the plan can isolate and recommend improvements at identified crash locations, corridors, intersections, etc. The plan should include an approach that may be considered spot, systemic, or comprehensive in nature. • Spot countermeasures are applied at specific locations or roadway segments. An example of this would be reconstructing the 10 curves with the highest number of crashes. • Systemic countermeasures are usually low-cost and deployed in a widespread manner. An example would be adding advisory speed plaques to all curves in a region. • Comprehensive countermeasures can include a spot or systemic countermeasure with the addition of outreach and enforcement. An example would be a coordinated speed enforcement program with an accompanying outreach initiative. 4. Implementation and assessment of the plan. Overall, the LRSP should summarize the needs identified, the safety goal, emphasis areas, and a prioritized list of improvements or activities. Additionally, the plan can identify responsibilities and resources to carry out the plan. Items that may also be documented include the stakeholders and process used to develop the plan, successes realized through similar past or current efforts, and obstacles or challenges related to implementation. The working group should monitor the plan to evaluate effectiveness and relevance over time and should adjust the plan periodically or as needed. The LRSP should include information on this evaluation. Program Supplement Agreement No. U90 to Master Agreement No. 00164S The Master Agreement is amended by each successive use of State funds on a project. Upon authorization or obligation of the use of State funds on a project, the City is provided with a "Program Supplement Agreement," or amendment to the Master Agreement.
4City Council Staff Report October 22, 2020 --Page 4 Development of a LRSP, City Project No. 20-21 On August 3, 2020, Engineering staff requested proposals from qualified professional firms to provide the City with professional traffic engineering services for the preparation of a complete LRSP. The City received seven proposals from Fehr & Peers, lteris, Inc., Kimley-Horn and Associates, Inc., KOA Corporation, Linscott, Law & Greenspan (LLG) Engineers, Michael Baker International, and T JKM Transportation Consultants. An evaluation committee reviewed the proposals following the state process for consultant selection based on qualifications and experience based on criteria specified in the RFP. After careful review of the proposals, Michael Baker International ("Michael Baker") was selected as the best firm to complete the requested scope of work. A copy of Michael Baker's proposal is included as Attachment 2. As a state funded contract, the fee proposed by competing consultants cannot be opened and evaluated nor used to determine the most qualified contract. The fee proposals for Fehr & Peers, lteris, Inc., Kimley-Horn and Associates, Inc., KOA Corporation, Linscott, Law & Greenspan (LLG) Engineers, and T JKM Transportation Consultants were returned unopened. The City's independent fee estimate for professional traffic engineering services was $80,000. Michael Baker's proposal was slightly less than Staff's independent estimate at $79,345. Staff recommends the City Council approve a Professional Services Agreement with Michael Baker in an amount not to exceed $79,345. A copy of the agreement is included as Attachment 3. ENVIRONMENTAL IMPACT: The requested City Council action is not a "Project" as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. FISCAL IMPACT: Program Supplement Agreement No. U90 with Caltrans formally authorized the disbursement and use of up to $72,000 in State-aid funds, with a local share of $8,000 to be used after the first $72,000 is spent. These funds will be allocated to the Capital Project Fund (Fund 261) account.
5City Council Staff Report October 22, 2020 --Page 5 Development of a LRSP, City Project No. 20-21 SUBMITTED: IC -j ~ nn Fagg, AICP \ Director of Development Services , David H. Ready, Ph.D. City Manager Attachments: 1. Public Integrity Disclosure Form 2. Michael Baker International, Proposal 3. Professional Services Agreement No. __ Marcus L. Fuller, MPA, PLS, PE Assistant City Manager
6Attachment 1
7like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM 1 . Name of Entity Michael Baker International 2. Address of Entity (Principle Place of Business) Headquarters 500 Grant Street, Suite 5400 Pittsburgh, PA 15219 3. Local or California Address (if different than #2) 75-410 Gerald Ford Drive, Suite 100 Palm Desert, CA 92211 4. State where Entity is Registered with Secretary of State Pennsylvania If other than California, is the Entity also reqistered in California? I)(} Yes n No 5. Type of Entity GJ Corporation D Limited Liability Company D Partnership D Trust D Other (please specify) 6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response Is not a natural person? please Identify all officers? directors? members? managers and other fiduciaries for the member? manager, trust or other entity Brian Lutes, President & CEO Member D Manager [name] Partner Leanna Anderson Chief Communications Officer Penny Mercandante, Chief Human Resources Officer Member D Manager [name] Michael Baker INTERNATIONAL 0 Officer D Director D D General Partner D Limited • Other ~ Officer D Director D Page I 38
8like no place else.~ Partner David Boone, PE, Chief Growth Officer Dan Kieny, Chief Technology Officer Member D Manager [name] Partner RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation D General Partner D Limited D Other ~ Officer D Director D D General Partner D Limited • Other 7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity EXAMPLE JANE DOE [name of owner/investor] A. 50%, ABC COMPANY, Inc. [percentage of beneficial interest in entity and name of entity] Michael Baker International Holdco Corporation 100% ownership of Michael Baker International, Inc. [name of owner/investor] [percentage of beneficial B. Michael Baker International, LLC [name of owner/investor] C. DC Capital Partners, LLC [name of owner/investor] Michael Baker INTERNATIONAL interest in entity and name of entity] 100% ownership of Michael Baker International Holdco Corporation [percentage of beneficial interest in entity and name of entity] 100% ownership of Michael Baker International, LLC [percentage interest in entity of beneficial Page I 39
9like no place else.~ D. [name of owner/investor] E. [name of owner/investor] RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation and name of entity] [percentage of beneficial interest in entity and name of entity] [percentage of beneficial interest in entity and name of entity] I DECLARE UNDER PENAL TY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT. Date September 3, 2020 Michael Baker INTERNATIONAL Page 140
10Attachment 2
11& vi1 !Jprit,,t~f, CALIFORNIA J Like no place else.rt" Proposal Local Roadway Safety Plan (LRSP) Michael Baker RFP #01-21 INTERNATIONAL
12Michael Baker INTERNATIONAL September 3, 2020 City of Palm Springs Procurement and Contracting Department 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Attn: Leigh Gileno, Acting Procurement & Contracting Manager Dear Ms. Gileno: 89 Making a Differena, Michael Baker International (Michael Baker) is pleased to provide the City of Palm Springs with this proposal to prepare the City's Local Road Safety Plan (LRSP). We understand that the City applied for and received funding from Caltrans to prepare the project in December 2019. The City has been successful in the past in applying for and receiving Highway Safety Improvement Program (HSIP) funding intersection improvements including conversion from permitted to protected phasing. In order for the City to continue to identify opportunities to receive HSIP grant funding the LRSP will be necessary by the 2021 grant cycle. Experience is key in preparing LRSPs. We have identified four team members who will lead and will have significant responsibility on this contract. Carla Dietrich, Dawn Wilson, Ryan Calad, and Ryan Zellers have worked on safety analysis projects for the Cities of Hemet, Menifee, Ontario, San Diego, Desert Hot Springs, Twentynine Palms, Apple Valley, Barstow and San Bernardino as well as County of San Diego. Most recently we were selected for and have been working on the Town Wide Local Road Safety Plan for the Town of Apple Valley. Our experience preparing safety studies will benefit the City in addition to our experience preparing grant applications. Our team has successfully secured millions of dollars in HSIP funding as a result of recommendations included in these safety assessments. The LRSP prepared for the City will provide a list of high priority projects for which we will prepare conceptual layouts that will help the City prepare for the next HSIP grant cycle. The key component of the LRSP program is the integration of stakeholder engagement and the integration of an implementation plan and reporting system. Michael Baker will coordinate working group meetings to identify the underlying concerns in the community related to safety and to obtain input on the on the effectiveness of the draft implementation plan. Crash data acquired from the Statewide Information Traffic Reporting System (SWITRS) will be used to develop a complete picture of the safety trends and hot spots in the City. Michael Baker's in-house GIS team has the tools and resources to quickly and efficiently process large amounts of data and prepare easy to understand and easy to read maps, charts and tables that can be used to pinpoint specific issues as well as present systemic issues at a citywide scale. As a full-service engineering, planning and construction management firm, our technical expertise will take this information and develop an integrated plan to address project specific and systemic issues in the City. MBAKERINTL.COM 3536 Concours, Suite 100 Ontario, CA 91764 Office: 909-974-4900 I Fax: 909-974-4004
13September 3, 2020 Ms. Leigh Gileno Page Two We look forward to working with the City on this project and are fully committed to this project's success. Contents of this proposal shall be valid for a period of 120 days from the due date. Please contact us if you have any questions. Sincerely, / /} /_,.,/~ ~--L~,.,. "'.,/. C-<-_,,.,~,,£-,,,.. Christopher Alberts, PLS Vice President, Palm Desert Office Manager (760) 341-6110 calberts@mbakerintl.com •Mffi@ MM ffi INTERNATIONAL Carla Dietrich, PE, PTOE Transportation Associate, Project Manager (909) 974-4908 cdietrich@mbakerintl.com
14Like no place else.~ RFP #01-2 l, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Table of Contents 1. Cover Letter ................................................................................................................................... 1 2. Qualifications and Experience ........................................................................................................ 4 Qualifications of the Firm ........................................................................................................................ 4 Serving Local Communities ..................................................................................................................... 4 Leveraging GIS Expertise in Analyzing Data ........................................................................................... 5 Local Staff Experienced in Crash Analysis and Countermeasure Development... ............................... 5 Relevant Project Experience .................................................................................................................... 7 Qualifications of Key Personnel and Availability .................................................................................. 12 3. Organization Chart ....................................................................................................................... 13 Staff Availability ...................................................................................................................................... 13 4. The Team ..................................................................................................................................... 14 Subconsultants ....................................................................................................................................... 15 Team/ City Interaction .......................................................................................................................... 15 5. Key Team Member Qualifications ................................................................................................. 16 Staff Qualifications ................................................................................................................................. 16 Key Team Member References ............................................................................................................. 17 6. General Approach ........................................................................................................................ 18 Understanding and Approach to Work ................................................................................................ 18 Approach to Project Scope of Work .................................................. : .................................................. 22 Familiarity with City, State and Federal Requirements ....................................................................... 22 7. Program Management/ Control System ...................................................................................... 23 Schedule Control .................................................................................................................................... 23 Budget Control ....................................................................................................................................... 23 lnvoicing .................................................................................................................................................. 23 8. Scope of Work .............................................................................................................................. 24 9. Appendix ...................................................................................................................................... 30 Project Team Resumes .......................................................................................................................... 30 Federal-Aid Provisions Forms ................................................................................................................ 36 Exhibit 10-01 Consultant Proposal DBE Commitment.. ........................................................ 36 Conflict of Interest and Non-Discrimination Certification .................................................... 37 Public Integrity Disclosure Applicant Disclosure Form .......................................................... 38 Required Forms ...................................................................................................................................... 41 Attachment "A" Signature Authorization ............................................................................... 41 Attachment "B" Non-Collusion Affidavit ................................................................................ 43 Attachment "C" Debarment and Suspension Certification ................................................... 44 Exceptions ............................................................................................................................................... 45 Michael Baker INTERNATIONAL Page 13
15like no place else.~ RFP #01-2 l, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 2. Qualifications and Experience Qualifications of the Firm Michael Baker International is a full-service professional consulting firm providing planning, engineering and design, surveying, construction management, and related professional services. Founded in Pittsburgh, Pennsylvania in 1940, Michael Baker has a staff of over 700 employees located in 16 offices throughout California and a network of over 3,000 employees nationwide. We bring to the City of Palm Springs a broad range of expertise and depth of resources locally, regionally and nationally. Michael Baker is organized to respond to the needs and trends in the region where we work and where we maintain offices, including our Palm Desert office. Over 500 professionals, including licensed civil and traffic engineers, land surveyors, storm water management specialists, certified land and environmental planners, and a full range of technical support services are located in Southern California and are accessible to the City of Palm Springs if selected for this project. Michael Baker has an outstanding reputation in the transportation planning and traffic engineering discipline. Several members of the firm have extensive project experience working directly for municipal, county, state, and federal agencies,_ as well as providing consulting services to private clients. Michael Baker's specific traffic engineering services include: The Michael Baker Team Has the Ideal Qualifications and Staff for this project: • 3 registered Traffic Engineers ' I , -~-~ -.. • Completed more than 10 Safety and Collision Analysis projects in the Southern California area including SSARP • Has over 100 years of combined work experience in the transportation industry • Local Team Experienced in Preparing HSIP grant applications CA MUTCD Compliance Analysis Preparation of Crant Applications Signal Timing and Coordination Lighting Systems Warrant Studies Agency Permitting Collision Analysis Coi-ridor Studies New Traffic Signal Systems Signal Modification Systems Signal Communication Systems Intelligent Transportation Systems Traffic Management Centers Traffic Surveillance Systems Signing and Striping Stage Construction/Traffic Handling Multimodal Accommodations Construction Management Over the past two years Michael Baker has greatly expanded and has continued to expand our safety analysis capabilities. The projects identified later in this proposal were completed either as a firm or by the individual identified with the project. Serving Local Communities For more than two decades Michael Baker has focused on improving access, mobility, connectivity and safety along corridors and in communities throughout Southern California. Using historic crash data, land use information, roadway characteristics and existing travel behaviors, Michael Baker can, at a community wide or corridor scale, identify both specific safety concerns as well as systemic safety concerns. Our GIS Michael Baker INTERNATIONAL Page 14
16Like no ploce else.~ experts map activity centers, detractors, and generators in a community to determine key paths of travel and overlay crash data to determine priority areas. Using this information, Michael Baker's traffic engineering teams has developed intersection and roadway concept plans that target the key issues within the high priority areas. The concept plans developed by the Michael Baker' leadership team including Ryan Calad and Dawn Wilson have helped cities successfully apply for Highway Safety Improvement Program and Active Transportation grants that resulted in physical improvements. Additionally, Carla Dietrich was on RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation I -~-Overview of Local R:ad Safety Plans -x::J ... ":" elements and services: • Consultation with Stakeholders • Analysis of Crash Data • Consideration for all Public Roads & All Users • Programs of Projects & Strategies to Reduce or Eliminate Safety Hazards • Implementation Plan & Evaluation Strategy the forefront of incorporating bicycle and pedestrian improvements to improve access and safety into Pennsylvania state projects in 2007 by conducting training on the state's Bicycle & Pedestrian Project Checklists for engineers and planners throughout the state. Common high priority areas include roadways around schools, community centers, and senior centers. With this mind, Michael Baker has the in-house expertise to pinpoint the key issues that affect decisions for students to walk and bike to school and the unique issues faced by older individuals. Leveraging GIS Expertise in Analyzing Data With over 28 years of GIS experience, Michael Baker offers a comprehensive set of GIS services. In the Southern California region, the Michael Baker GIS Department is led by Rick Hendrickson and employs 15 local GIS Specialists and five supporting database, web, technology, and information systems staff members. We have one of the largest GIS practices of any engineering firm in the country and have the ability to draw upon additional staff and available technical resources to meet the needs of the City of Palm Springs. Michael Baker is known for being on the forefront of leveraging G IS technology to benefit its planning and engineering efforts. It has pioneered a variety of applications customized to assist clients in inventorying, documenting, and visualization of technical data in a consumable way to stakeholders and community members. As an ESRI Business Partner, Michael Baker actively stays conversant with the latest GIS technologies and maintains a full development of over one hundred ArcGIS Workstations and software suites. The Michael Baker GIS team also has extensive expertise in creating and designing website application and databases to assist in the tracking of facilities. The project will leverage our Team's skills to go beyond the surface to examine these and other collisions including vehicle and other non-injury types. Our Michael Baker GIS staff will work closely with the City to extract data from available sources and establish a unique GIS database to determine hot spots, critical locations, and crash trends relating to the school zone spheres of influence. Local Staff Experienced in Crash Analysis and Countermeasure Development Hot spots and critical locations will be determined based on the frequency and severity of crashes, which will be used to determine emphasis areas within City limits. This will be done through a ranking system that will calculate the volume on the roadway, severity of the crash and the number of crashes to prioritize Michael Baker INTERNATIONAL Page IS
17like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation locations and trends. With this information, the Michael Baker team will identify key areas and develop solutions that address localized and systemic issues. Systemic trends are based on the type of collisions that occur and the frequency of those collisions, which the goal of LRSP is to apply available, applicable, and quality countermeasure solutions as outlined by the latest Caltrans Local Roadway Safety Manual. Countermeasures can be identified at intersections or along roadways to address system wide trends. For example, pedestrian involved collisions at intersections or sideswipe bicycle collisions can be addressed by a citywide program to improve lighting at intersections (high construction cost) or restriping roadways to provided buffered bicycle lanes (low construction cost). These programmatic improvements can be identified in HSIP as a system of improvements as opposed to an isolated intersection or a specific section of corridor, but notably the determination of available, applicable, and quality will determine the most appropriate solution. Ryan Ca lad has a deep work history with the Local Roadway Safety Manual. He has applied his traffic engineering knowledge and experience to similar roadway safety projects, conducting analysis of Citywide, corridor, and spot locations with available, applicable, and quality countermeasure scopes for successful grant writing projects. This includes local relevant Caltrans District 8 projects for Systemic Safety Analysis Report Program (SSARP) for the Cities of San Bernardino and Twentynine Palms. He performed quantitative analysis of collision data and qualitative analysis of existing roadway conditions that produced countermeasure safety project scopes eligible for HSIP grant application funding. These agencies i V..,-,;,-~ l S l Apn: 21./Z(; were awarded a combined $13.2 million in funding during the HSIP Cycle 9 call for projects. Additionally, Mr. Calad has performed HSIP grant writing for the Cities of South Pasadena (HSIP Cycle 7-$315,900 Awarded) and Anaheim (HSIP Cycle 9 -$2.62 Million Awarded). With Mr. Calad leading the Countermeasures task, Michael Baker will provide a set of emphasis areas with issues, solutions, action items and recommendations that can be directly transitioned into future HSIP applications. Input from community stakeholders is key to informing the decisions throughout this process. The stakeholders will have an opportunity to share their thoughts at three points in the process: data analysis, countermeasure selection, and implementation plan development. Michael Baker will facilitate three (3), one-hour meetings with the stakeholders to gather input and feedback. Given the current COVID-19 pandemic and stay at home orders, the format of the stakeholder meetings may be different than what was originally envisioned in the grant. Michael Baker has a number of on-line collaboration tools that may be used to facilitate virtual meetings. Ms. Wilson and Ms. McGuirk are currently implementing these types of meetings for the County of San Diego for work on the TOM/Shared Reduced Parking ordinance and the SB743 Guidelines project. With this virtual format, it will be essential for our team to provide the members of the working group and the public information in advance so that time spent together is effective and efficient. When the project is complete, the City will have a comprehensive list of emphasis areas with clear actions and strategies, a detailed report outlining the_ process and an implementation plan for moving projects forward. High priority projects will be clearly defined and ready for the HSIP grant process. Low and medium priority projects may not be in a strong position to compete for HSIP funding, however, these projects may Michael Baker INTERNATIONAL Page 16
18like no ploce else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation qualify for other funding programs. Michael Baker will include in the LRSP a detailed summary of potential funding programs. Relevant Project Experience Michael Baker and the key staff identified for this project have worked closely with agencies across California in preparing safety assessments citywide, for corridors and site-specific assessments. Dawn Wilson, Ryan Ca lad, and Ryan Zellers have prepared dozens of Highway Safety Improvement Program (HSIP) applications and have worked with local agencies in preparing SSARs and other types of accident analysis and roadway safety programs. They bring a wealth of experience and technical expertise to the City of Palm Springs. Their understanding of the LRSP program and the information needed to prepare successful HSIP grants will result in a streamlined approach to preparing the City's LRSP. We are actively involved in the on line webinars provided by Caltrans and FHWA on transitioning to the LRSP program and have coordinated directly with the Local Assistance team at Caltrans related to grant funding and coordination for the LRSP grants. I TOWN WIDE SCHOOL ZONE ANALYSIS LRSP Apple Valley, California Current Michael Baker Project (initiated: July 2020, anticipated completion: Spring 2021) Michael Baker Team: Ryan Calad (project manager), Dawn Wilson (Principal in Charge), Ryan Zellers (QA/QC), Carla Dietrich (project engineer), Rick Hendrickson (GIS) and Mary McGuirk (Outreach and GIS Mapping) The Michael Baker team was recently selected and has initiated efforts in the preparation of a Local Roadway Safety Plan for the Town of Apple Valley. This study will focus on school sites in the Project Relevancy Same LRSP funding source as the Palms Springs LRSP and similar project scope y) Towricf Apple\~lley community by conducting stakeholder meetings to identify issues, conduct school zone analysis to identify need, identify potential improvement strategies and countermeasures for crash analysis and identify priority projects and costs. A detailed crash analysis will be conducted to identify both hot spot and systemic crash and safety issues at a town wide scale. In addition to the LRSP analysis, Michael Baker will conduct and extensive inventory of all signs and traffic control devices within the school zones for all 17 schools in the City and will identify potential solutions to resolve any signing or intersection control related issues identified in the field. I PALM SPRINGS HSIP CYCLE 7-TRAFFIC SAFETY AND SIGNAL MODIFICATIONS PROJECT Palm Springs, California Current Michael Baker Project (initiated: February 2017, under construction) Michael Baker Team: Carla Dietrich (traffic study task manager) Michael Baker INTERNATIONAL Page 17
19Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan {LRSP) Preparation Michael Baker recently provided project management and environmental / design services for the modification and modernization of 19 signalized intersections within the City of Palm Springs. The project was funded through the District 8 Highway Safety Improvement Program (HSIP) Cycle 7 program with the purpose of improving traffic safety within the intersections by reducing collisions. Traffic signal improvements Project Relevancy Consideration of traffic study findings relative to planned improvements; Familiarity with the City included installing advance dilemma-zone detection systems and converting existing "five-head" permissive signals to protected left-turn phasing. Michael Baker delivered the final project plans, specifications and engineers estimate. Michael Baker supported the City of Palm Springs in preparing the Request for Authorization (RFA) for Construction and the City of Palm Springs was granted E-76 for Construction within the scheduled funding deadline. Michael Baker is currently providing bid and construction support services. Michael Baker managed the development of the environmental document through a project subconsultant in order to obtain CEQA/NEPA environmental approvals. We prepared the PES form and additional required submittals for this project and processed through Caltrans District 8 Local Assistance, leading to a NEPA Categorical Exclusion. During Caltrans' review of the project, Caltrans requested additional cultural resource documentation. Our cultural services on this project included the preparation of an Area of Potential Effects (APE) map; completion of a cultural resources literature review of the APE at the Eastern Information Center (EiC) located at the University of California, Riverside; a field survey of the APE; and preparation of an ASR and HPSR. Replacement of existing protected/permissive left-turn operations with protected movements was evaluated in terms of both traffic operations level of service as well as compliance with the California Manual on Uniform Traffic Control Devices (CA MUTCD) left-turn indications and mast arm design. Design efforts included roadway plans, striping plans for crosswalk modifications, traffic signal plans, and quantity and cost estimates. The design team coordinated with the City, Caltrans' utility coordination staff, and utility owners to avoid any conflicts. Additionally, the design team analyzed and designed the pedestrian facilities at each of the intersections to comply with Caltrans' LAPM guidelines and City Standards. I HIGHWAY 74 FIRST-LAST MILE TRANSIT STUDY Riverside Coun(½ California Current Michael Baker Project (initiated: April 2019, anticipated completion: Summer 2020) Michael Baker Team: Dawn Wilson (principal in charge, data analysis), Mary McGuirk (outreach and technical support), Alejandro Tapia (technical support) Michael Baker is currently conducting a first-last mile study of conditions along Highway 74 between Lake Elsinore and Hemet. The study included a detailed assessment of safety concerns including a detailed review of severe injury and fatal collisions, pedestrian and bicycle involved collisions, and time of day crash analysis within 0.5 Project Relevancy Included a detailed safety assessment, GIS analysis, and identification of improvements miles of the 20 bus stops along the corridor. SWITRS data was downloaded and imported into GIS, mapped with land use and ridership data to identify the high priority locations and high-risk areas along the corridor. Michael Baker is in the process of identifying spot improvements, system improvements and safety improvements for the corridor in an effort to encourage walking and bicycling to transit. The project team is responsible for conducting walk audits, community workshops and stakeholder meetings. To date, we •Mffi@ MM!I INTERNATIONAL Page 18
20like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan {LRSP) Preparation have completed the first round of walk audits, an on-board survey, one community workshop and three stakeholder meetings. I VALLEY CENTER ROAD CORRIDOR CONCEPT STUDY San Diego County, California Current Michael Baker Project (initiated: March 2018, anticipated completion: Winter 2021) Michael Baker Team: Dawn Wilson (project manager), Mary McGuirk (outreach), Jacob Swim (technical analysis), Ryan Zellers (design) Michael Baker is currently evaluating the travel conditions along a two mile stretch Valley Center Road through the community of Valley Center. As this is the backbone corridor to this mostly rural Project Relevancy Included a detailed safety assessment, GIS analysis, and identification of improvements community, most residents rely \'Mil¥ CENJER ROAD CORRIDOR CONC[Pf PlJ\N THBtE 1 fACT Sltlfl · IIIOCLE .t PEDE.sfR~\.'11 fOCUl, ..,,,. ,, ... --.. 0 ...... ~ • ..., """"' ., .... "'°''ll,.. .......... ,..,Id,.,, on this corridor. The study of ~=:~ .. -::!:: .... ":f"'' ..... •·-•"""""11....,~..., ...... 9."'~ the corridor included a detailed (S(r.,._.,.,.R.,.,.,...,.,.. bf'""°"1".f'<li"" C-9" c ... b,Dd<nok,nt l~ -w•lt ~~=~~::.<)I [g" ~~&,~!~' -\ r_,_JF.,_~,....--,~.-~~ .. ~7:"--~=--,... evaluation of the pedestrian, bicycle and automobile access along mostly uncontrolled intersections along the corridor. SWITRS data was downloaded and overlaid on the daily traffic volumes and speed data for the corridor to determine high risk and access issues. Maps of the corridor were generated to identify the hot spot locations along the corridor. In addition, Michael Baker conducted an operation analysis, pedestrian quality analysis, level of traffic stress analysis and speed assessment. The purpose of the project is to identify solutions to improve overall mobility along the corridor. Michael Baker is developing three concepts will be presented to the public at the second of three community workshops. This effort is being conducted in parallel with the community plan update. I 0./AG TPPS, RACE, ATP, AND TUMF NEXUS Coachella Valley Association of Government~ California Michael Baker Project: TPPS, RACE, and Project Management; Initiated 2014, Completed 2017 Michael Baker Team: Ryan Zellers (project manager), Carla Dietrich (technical analysis), Rick Hendrickson (GIS), Zach Pekins (GIS) This project studied regional arterial projects identified within the Riverside County sub-region and nine incorporated cities and evaluated the need for infrastructure improvements. The findings allow CVAG to address changing conditions of their arterial road Project Relevancy Study area included Palm Springs and analysis incorporated crash data review • MS ffiffi • =ffi ffi INTERNATIONAL --·-.--1,,.,,.-:i.,"!-:, r,')',f Fat~~·Pn:1,!lo ~~.i system over time and guides CVAG in make budgeting decision for major transportation projects for the entire valley region. Michael Baker's team conducted a detailed field assessment, conducted extensive GIS mapping, identified all potential projects within the study area, including pedestrian, bicycle and transit projects, and determined if projects were considered regionally significant. Prioritization scoring positioned to include projects in the TUMF Page 19
21Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation calculations to act as a new potential funding source. Michael Baker managed the efforts in providing the Coachella Valley Association of Governments (CVAG) with Transportation Project Prioritization Study (TPPS) and Regional Arterial Projects (RACE), Active Transportation Plan (ATP), and Transportation Uniform Mitigation Fee (TUMF) Nexus Study. I MENIFEE SSARP Menifee, California Project Experience Specific to Dawn Wilson (initiated: May 2017, completed: April 2019) Michael Baker Team: Dawn Wilson (project manager for STC Traffic, Inc prior to joining Michael Baker.) Prior to joining Michael Baker, Ms. Wilson was responsible for a large portion of the City of Menifee SSARP. She coordinated all data collection and processing efforts, which included processing of City provided Crossroads data and cross referencing the data with the available SWITRS data. She worked with a subconsultant to process and report the findings to the City, which included a detailed Project Relevancy SSARP crash data analysis, development of findings, and stakeholder engagement summary of key analytics such as crash type, physical conditions and driver conditions. Ms. Wilson coordinated and conducted stakeholder meetings, which included representatives from the school district, fire, police, ambulatory services, and the library. She also presented the findings to the City's safety commission. I TWENlYNINE PALMS ENGINEERING SERVICES TO PREPARE A SSARP Twentynine Palms~ California Project Experience Specific to Ryan Calad {initiated: 2018, completed: 2019) Michael Baker Team: Ryan Ca lad (project manager for KOA prior to joining Michael Baker) Mr. Calad was responsible for preparing the City's SSARP. Analysis of data from 2007-2016 showed a total of 418 collisions citywide with the top collision factors of broadside, rear end, hit object, and vehicle/pedestrian. Over this period, the City experienced collision rates that were higher than the county average for pedestrians by 171% (34 total), severe injury by 186% (46 total), and fatal by 285% (32 total). As part of the SSARP, the project team identified 10 high priority corridors where nearly all collisions occurred, which included Caltrans owned and operated facilities. Mr. Ca lad coordinated with Caltrans when developing project improvements and countermeasures within Caltrans ROW. I CHINA LAKE TRANSPORTATION ANALYSIS/TRANSPORTATION MANAGEMENT PLAN NAVFAC Southwest Michael Baker Project (initiated March 2020, Completed June 2020) I $235,000 Michael Baker Team: Dawn Wilson (project manager), Ryan Zellers (conceptual design), Carla Dietrich (QA/QC manager, technical analysis), Alejandro Tapia (technical support), Mary McGuirk (technical support) In 2019, a series of significant earthquakes hit the City of Ridgecrest resulting in substantial damage on Naval Air Weapons Station China Lake. The government is in the process of issuing contracts to repair the damage, which will result in a substantial increase in traffic along State owned and City facilities. Michael •MM ftfflmffi ffi INTERNATIONAL Project Relevancy Crash data analysis and recent study which reacted to COVID-19 conditions Page I 10
22like no place el5e.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Baker was contracted to prepare a transportation study that evaluated the existing conditions, crash history, traffic associated with construction and potential improvements to address safety related issues. For the purpose of the crash analysis, Michael Baker extracted SWITRS data from the TIMS website and evaluated typical types of crashes within the study area and crash rates. This information was used to inform potential safety concerns at the key access points to the installation. All traffic within the study area was added to State owned facilities; therefore, Michael Baker worked closely with Caltrans to collect data, present findings and coordinate improvements within their right-of-way. Due to the need to initiate the construction activity quickly, Michael Baker had 60 days to complete the draft report and present the findings to the government. The project has been submitted and is currently under review. I LOMAS SANTA FE CORRIDOR STUDY Solana Beach, CA Michael Baker Project: Initiated May 2017 (Phase 1 & 2 Complete), Phase 3 -Ongoing Phase 1: $18,000 / Phase 2: $50,000 / Phase 3: $680,000 Michael Baker Team: Dawn Wilson (project manager), Ryan Zellers (traffic engineer), Mary McGuirk (outreach/ grant writing) The City of Solana Beach initiated a community-based evaluation of the walking, bicycling, and driving conditions along Lomas Santa Fe from the coast to the city's eastern boundary at Highland Avenue through a primarily suburban community. This Project Relevancy Grant writing highly traveled corridor is the only east-west arterial that runs the length of the city and provides access to civic facilities including the library, public and private schools, the Boys and Girls Club and local churches. Residents of Solana Beach rely on this corridor daily for their everyday travel. However, many residents and guests rely on their automobile to make trips within the community due to many detractors to walking and bicycling. Interstate 5 (1-5} is a barrier for walking and bicycling due to the high speed, high traffic volume, incomplete or missing sidewalks, and traffic signal phasing at intersections which result in challenging conditions for those walking and bicycling along the corridor. The first phase of the project included two detailed field walks. Initially, the project team walked the corridor with city staff to identify physical constraints and opportunities. This included identifying missing curb ramps, narrow or missing sidewalks, grade issues, traffic "Ms. Wilson and the Michael Baker International team has helped the city move forward with a project that has been discussed for several years. The engineering knowledge and the technical expertise demonstrated by Ms. Wilson and her team will be a benefit to any city that is contemplating a roadway or streetscape improvement project." Mohammad Sarnrnak, P.E. -City of Solana Beach Director of Public Works/ City Engineer signal operating conditions, and typical roadway cross-sections. The second of the two field walks included members of the community. The second phase focused on evaluating the feasibility of the recommended improvements. The feasibility assessment included two alternatives for the eastern portion of the corridor, east of 1-5. One of the alternatives included a reduction of Lomas Santa Fe from four lanes to two lanes and integrating roundabouts at key intersections. The second alternative maintained four lanes and integrated buffered bicycle lanes and a landscaped median. Conceptual designs in plan-view and cross-section were presented to the community at two workshops and at a City Council meeting. Michael Baker is currently working on Phase 3, the final design and environmental phase of the project, which was funded through a Sustainable Transportation Grant prepared by Dawn Wilson and the team at STC Traffic. Michael Baker is currently preparing a Cycle 5 Active Transportation Grant for the construction of corridor improvement. Michael Baker INTERNATIONAL Page I 11
23like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Qualifications of Key Personnel and Availability Carla Dietrich Project Manager, Crash Analysis Lead Christopher Alberts Principal In Charge Ryan Zellers QA/QC Manager Dawn Wilson Technical Oversight Rick Hendrickson GIS/Crash Mapping Lead Ryan Calad Countermeasures Lead •Mffi@ • =tM!I INTERNATIONAL 23 24 22 26 23 14 -~·.?.·.1 .. 1.~.~?!S!',/!l_a,_~-~--~-n_v.i .. ~_c,i~_n.,_e!'.~al_~ .. ~~-i~.e.~_r.i~_g_~. C::.~r.~-~_!~i-~ .. Mellon University Professional Engineer, Pennsylvania, 2004, PE070655 Professional Traffic Operations Engineer, 2008, 2468 Professional Engineer, Connecticut, 2003, PEN.0022832 Professional Engineer, Louisiana, 2010, 35480 Coursework, San Jacinto College ~'? .. U.r.~~~~r.~~S?_e_r1~_r_c3.l_?~ .. ~-~!~~1 .. S.~-~!~ ~~ kot~_ ~~~t_e _l:J !'.i.~~~sity Professional Land Surveyor, California, 2008, 8508 ~ .. ~-~-~~~?! -~!',/~I_ ~ .. n.S!~~~r.!~~! .. P .. ~r.~~~ ~-n.!',/~_r?.i!y __ ........ --.... --.. Professional Engineer, California, 2006, 69470 Traffic Engineer, California, 2007, 2418 M.S., 1995, Civil Engineering, University of California, Irvine -~·.?.·., .. !.~-~?.., .. ~ .. iy_il __ ~n.~i~-e.~.r.i~&, __ ~~-iy_e_r.s_ity .C?f..~a,_lif~r.~_\a~_l_rv_i_~_e Professional Engineer -Civil, California, 2001, C62562 Traffic Engineer, California, 2010, 2548 -~-'.,t.._'., ... ~-~~-~'--~-r1y_ir,9_r.,r.r,~_n.tc.3_I .. S.!1J_~i-~S.! .. lJ.r.iiye.r.5.i_ty gf..91if~r.r.i __ i_a, Santa Barbara Certified GIS Professional, 2007, 52598 B.A., 2007, Social Ecology, University of California, Irvine ·P-rofessiona"1· En-gi'ne·e;:·_ .. rraHic:'>ca-fifo·i-·n·ia·;· 2oif 2·69f --.... Professional Engineer -Civil, California, 2020, 91422 50% 20% 20% 20% 40% 40% Page I 12
24Like no place else.-RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 3. Organization Chart like no place else.'M SUPPORT STAFF FIELD INVESTIGATION & STAKEHOLDER ENGAGEMENT COUNTERMEASURES & IMPLEMENTATION PLAN Angel Torres CRASH ANALYSIS Mary McGuirk Alex Tapia Ms. Dietrich's PE is outside of California. * Denotes Key Personnel Staff Availability Carla Dietrich <ii Christopher Alberts C C Ryan Zellers 0 V) .... Q) Dawn Wilson Q.. > Q) Rick Hendrickson ~ Ryan Calad ~ 0 Alex Tapia -4-.., V) Mary McGuirk t: 0 Angel Torres 0.. 0.. :::i Zack Pekin V) Michael Baker INTERNATIONAL Project Manager, Crash Analysis Lead Principal In Charge QA/QC Manager Technical Oversight GIS/Crash Mapping Lead Countermeasures Lead Field Investigation & Countermeasures Stakeholder Engagement Countermeasures & Implementation Plan Crash Mapping CRASH MAPPING Zack Pekin 50% 20% 20% 20% 40% 40% 60% 50% 60% 50% Page I 13
25like no place else.-RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 4. The Team Ms. Carla Dietrich -Project Manager/ Crash Analysis Lead The team will be led by Ms. Carla Dietrich. Ms. Dietrich will be responsible for all project management duties from project initiation through project completion. Her responsibilities on this project include direct communication with the City's Project Manager, coordination and facilitation of all team meetings, first review of quality control over all documents, and oversight of all technical and data analysis. Ms. Dietrich has over 20 years of transportation planning and traffic engineering experience, focusing on traffic study task management. Her career has focused on preparing conceptual engineering studies, corridor studies, feasibility studies, and traffic analysis in support of environmental documents. Ms. Dietrich strives to develop multimodal transportation improvement projects that achieve sustainable solutions that are both feasible and cost-effective. She understands the importance of clear, concise documentation to support plan implementation and she often provides technical analysis and documentation oversight for Michael Baker staff throughout the organization. Ms. Dietrich is located in Michael Baker's Ontario Office and will serve as the Project Manager as well as the Crash Analysis Lead. Carla will be responsible for the collection of crash data, coordination of field work to assess existing conditions, and support toolbox preparation. Michael Baker's key team members are described on the following page. Expanded resumes for all staff are included in the Appendix for your reference. Michael Baker INTERNATIONAL Christopher Alberts-Principal In Charge Christopher will be responsible for ensuring that all projects, initiatives, and processes are in conformance with Michael Baker's established policies and objectives. He will be the final authority for all decisions of the project team that related to how the project will be implemented. Mr. Ryan Zellers, Senior Associate -QA/QC Manager Ryan will be responsible for providing QA/QC reviews, technical support and guidance. He will leverage his 20 years of Traffic Engineering expertise and project experience to provide a thorough review of all documents before submittal to the City. Ryan is located in Michael Baker's Carlsbad Office and will be responsible for ensuring all documents submitted to the City undergo Michael Baker's QA/QC process. Dawn Wilson, Technical Oversight Dawn manages Michael Baker's Transportation Planning in the Carlsbad Office. Her responsibilities on this project will include technical oversight focusing on process and adherence to requirements. Ms. Wilson has over 25 years of transportation planning and traffic engineering experience, including SSAR experience and HSIP grant management. Ms. Wilson brings to her clients a holistic understanding of the physical, environmental and mobility needs in a community. Page I 14
26like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Mr. Ryan Calad, Senior Traffic Engineer-Countermeasures Lead Ryan has a deep work history applying his traffic engineering knowledge and experience to identify available, applicable, and quality project countermeasure scopes for successful HSIP grant writing projects. This includes work for the Cities of San Bernardino (SSARP) and Twentynine Palms (SSARP/LRSP) that produced countermeasure safety project scopes and were awarded a combined $13.2 million in funding during the HSIP Cycle 9 call for projects. Mr. Rick Hendrickson -GIS / Crash Mapping Lead Rick will lead the crash mapping analysis effort and GIS database development for the TIMS/SWITRS data. Rick is a leader within Michael Baker's GIS and mapping department and is instrumental in developing database and maps for corridor studies, active transportation projects and fee studies with the transportation department. He led the mapping effort for this proposal and has a firm understanding of crash data analysis. Subconsultants Michael Baker's in-house team of experts can handle all known tasks associated with this project's success. However, should a specialty expertise be needed, we have teaming experience with a vast network of local consultants. Any subconsultants brought into the project after initiation will be vetted through the City prior to contracting services. A DBE subconsultant has not been included on the project team based on follow up correspondence provided via the response to questions. Team/ City Interaction Carla Dietrich will be the principle point of contact for the City on all technical design considerations and will coordinate the activities of our multi-disciplined project team. Michael Baker INTERNATIONAL Page I 15
27like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 5. Key Team Member Qualifications Staff Qualifications The City of Palm Springs can achieve time and cost savings as well as increased operational efficiency with the Michael Baker team: a trusted, well-known partner with experience delivering transportation planning, engineering, and environmental services. The Michael Baker team brings a depth of experience in safety improvement projects that balance the needs of all network users, providing the City with a highly specialized team for delivery of services for this project. Our team members were selected for this assignment based on their recent project experience and technical expertise. The Organization Chart in Section 3 depicts our project team and their roles and each key members' unique skills and relevant project experience are listed below. Carla Dietrich Project Manager, Crash Analysis Lead Christopher Alberts Principal In Charge Ryan Zellers QA/QC Manager Dawn Wilson Technical Oversight Rick Hendrickson GIS/Crash Mapping Lead Ryan Calad Countermeasures Lead Michael Baker INTERNATIONAL 23 24 22 26 23 • Brings a safety perspective to all • Palm Springs, HSIP Cycle 7 Traffic Signal projects Modifications • HSIP Cycle 7 experience • CVAG TPPS, RACE, ATP, TUMF • Palm Springs project experience • Town Wide School Zone Analysis LRSP, Apple Valley • Existing longstanding relationship with Palm Springs • Office executive of the Palm Desert office • Indian Canyon Drive at San Rafael Road Surveying • Palm Springs, HSIP Cycle 7 Traffic Signal Modifications • PSP Base Mapping • Ramon Road at Sunrise Way Traffic Engineering Survey • Serves as an extension of City of • Town Wide School Zone Analysis LRSP, Apple Valley Del Mar staff with a strong • Valley Center Road Corridor Concept Study understanding of City's needs • China Lake Transportation Analysis/Transportation • Extensive experience in assessing Management Plan the feasibility of safety • CVAG Transportation Project Prioritization Study improvement implementation • Imperial Beach Boulevard Improvements • Diverse experience in transportation planning • Strong public outreach • Lomas Santa Fe Corridor Study • Town Wide School Zone Analysis LRSP, Apple Valley • Highway 74 First-Last Mile Transit Study • Menifee SSARP experience • Valley Center Road Corridor Concept Study • Brings a holistic understanding of• China Lake Transportation Analysis/Transportation the physical, environmental and mobility needs in a community • Strong technical skills with an understanding of how cities can best leverage GIS after project completion • Currently leading the Apple Valley LRSP project • Successfully led completion of SSAR Management Plan • Lomas Santa Fe Corridor Study • Town Wide School Zone Analysis LRSP, Apple Valley • CVAG Transportation Project Prioritization Study • Apple Valley LRSP (in progress) • Town Wide School Zone Analysis LRSP, Apple Valley • 29 Palms Engineering Services to Prepare a Systematic Safety Analysis Report Page I 16
28like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Key Team Member References Ryan Zellers ffl.A/®.C Manager ,Dawtl'Wilson Technical Oyersight Rick Hendrickson GIS/Crash Mapping Le.ad Ryan Calad . Countermeasures Lead Michael Baker INTERNATIONAL Gianfranco Laurie City of Rancho Cucamonga {formerly · City of Palm Springs) (909) 774-4037 Gianfranco.Laurie@cityofrc.us Joe Bride City of Del Mar, Director of Public Works (858) 704-3630 jbride@delmar.ca.us MoSammak City of Solana Beach (858) 720-2473 msammak@cosb.org Grace Chung SAN DAG (619) 699-6950 Grace.Chung@sandag.org Rich Berger Town of Apple Valley (760) 240-7000 x7530 rberger@a ppleva I ley .org Jessica Dilley Mississippi Department of Transportation (601) 359-7685 idilley@mdot.ms.gov Juan Larios City of Imperial Beach (619) 423-8311 jlarios@imperialbeachca.gov Kevin Johnston County of San Diego {858) 694-3426 Kevin.johnston@countysd.ca.gov Karen Holman Port of San Diego (619) 725-6073 kholman@portofsandiego.org Richard Pedersen City of Twentynine Palms (760) 367-6799 X 1007 richardpedersen@caaprofessionals.com Page I 17
29Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 6. General Approach Understanding & Approach to Work LOCAL AND FEDERAL PROGRAMS AND POLICIES In 2016, California established the Systematic Safety Analysis Report Program (SSARP) in response to a growing need to address transportation safety at a citywide level. The objective of the SSAR program was to identify low-cost, systemic countermeasures that could be incorporated into an overall master plan of improvements that could be funded through local and grant funding, specifically the Highway Safety Improvement (HSIP) grant program. The SSAR program was highly focused on engineering and did not require integration of stakeholder groups or public engagement and did not require a detailed implementation plan or updates. When FHWA re-evaluated the SSAR program they saw an opportunity to refine the program in order to address implementation and engagement. As the state transitions to Local Road Safety Plans (LRSP) participation of key stakeholders in the community including sheriff, fire, ambulatory services, public health and elected officials will provide an additional layer of information to the planning and evaluation process. What may appear unusual when reviewing data may be readily explained with the help of the stakeholder groups. The integration of GIS mapping stakeholder engagement provides a more comprehensive evaluation of existing and system safety concerns. PROJECT UNDERSTANDING THELRSP DEVELOPMENT PROCESS f) ,,P'Oh0 . :est~biish 1 ;. ~~dershf,p. 'Analyze Safety Data ' Source: FHWA Local Road Safety Plans FHWA SA-17-069 The objective of this project is to identify low cost, effective solutions to systemic and spot specific safety issues. We will utilize data available from the County sheriff and the SWITRS database to develop an integrated, detailed GIS database specific to City of Palm Springs. Our GIS team will develop easy to read and informative maps that will target trends and hot spots in the City. We can use this data to clearly convey existing safety issues, crash trends by mode and other critical factors. We will also utilize Caltrans' countermeasures to develop a toolbox that will be used to determine appropriate improvements that align with the City specific safety issues determined through the evaluation of crash data. The final LRSP will include a detailed implementation plan including clear next steps for the City and stakeholders. RELEVANCE TO CITY OF PALM SPRINGS Our team has extracted crash data from the Transportation Injury Mapping System (TIMS) database (non-property damage only collisions) and summarized the information in the tables, charts and maps. We used this information to gain a better understanding of the crash trends and the key issues in the City in preparing this proposal. Overall, there were 1,537 crashes in the 5-year period (2015 through 2019) with an average of 308 crashes per year throughout the entire City limits along all roadways. The City experienced the highest number of crashes in 2016 (348 crashes). Reviewing the data, the majority of the crashes were reported to be broadside and rear end with automobile right of way as the primary cause of most crashes. Michael Baker INTERNATIONAL Page I 18
30like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Pedestrian and bicycle involved crashes represent 13% of all crashes reported during the 5-year period. Of the 127 pedestrian involved collisions, 15 resulted in a fatality. Of the 73 bicycle involved collisions, 3 resulted in fatalities. Michael Baker mapped the pedestrian and bicycle involved collisions as well as overall collisions, which is presented in the maps on the following page. CRASH DATA SUMMARY {2015 -2019) Crash Severity Ci:: 0 t < u.. z 0 .:;:; ::i ....I 0 u > t0 0 •Mffi fflffi • =tM#i INTERNATIONAL so Collision Type 1cc 150 250 30:) 350 Page I 19
31Like oo place else.-V) Q) .c V) co '-u <( Legend RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation City of Palm Springs Collisions (2015 -2019) High Rate of Crashes • Fatal Collision Schools Parks In reviewing the crash data, the Michael Baker team identified Ramon Road as a location with a higher incident of collisions including two bicycle fatal collisions. The concept provided below provides a sample of the applying access management treatments as potential engineering improvements. We've run the Michael Baker INTERNATIONAL Page I 20
32like no place else.™ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation improvements through the Caltrans Benefit/Cost calculator and determined the improvements will result in a B/C ratio of 42.32, which would be highly competitive as an HSIP project. Ramon Road A total of 49 occurred in the section of Ramon Road between El Placer Road and Kirk Douglas Way. A majority of the crashes (55%) were broadside collisions. Within the same section, there were 2 head-on collisions. Additionally, there were 6 pedestrian/bicyclist collisions in this section, one of which resulted in the fatality of a cyclist. To address these issues, a potential improvement could include the addition of a raised landscaped median between El Placer Road and Kirk Douglas Boulevard. This improvement would bring this section to compliance with General Plan designations and provide continuity with the existing landscape medians between Kirk Douglass Way and Crossley Road. Safety Countermeasure Information Number of countenneasurcs: l ROS: Install raised median Cost, FRR, Benefit and BCR: Total Project Cost HSIP funds Requested Analysis Summary Over 60% of the collisions are Broadside, Head-On, or Sideswipe. Safety Issue The collision types are indictive of a heavily traveled corridor with Identified multiple access points/ intersections and the lack of a median. Potential Provide a landscaped median. Solution Provides a separation of traffic to Potential provide definition for left-turning Benefits vehicles and to reduce head-on collisions, which generally result in more severe injuries. Estimated $367,500 Construction (assuming a unit cost of $750K/mi) Cost Max. FRR L=:11 ==~3=67,=SO=O ====::.Iii IL .. $330,750 II ~II ==·~=.: ... =·········=·········=· =='IJ Tot::il Exix~ted EeneCit Benefit Cost R:itlo (BCR) L::11 ==1=5.=55=3,4=0=0 ===.Ill! L:::I ===4=2.3=2======-11 NM ti!@ Mb ffi INTERNATIONAL Page I 21
33like no place else." RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation This is an example of a corridor wide safety improvement. Many other options for low-cost, intersection improvements also exist throughout the City. Approach to Project Scope of Work The Michael Baker Team has developed this scope of work in accordance to the City's RFP and Caltrans Local Roadway Safety Manual. Our experience with the Palm Springs HSIP Cycle 7 Traffic Signal Improvements project, the Citywide Synchronization/ Traffic Management Center project, and other area SSARP projects has proven that the Michael Baker approach to scope of work will be successful for this project. Familiarity with City, State and Federal Requirements Michael Baker works collaboratively with regulatory and government agencies that have jurisdiction over projects located in the Coachella Valley and the Inland Empire including Caltrans, Coachella Valley Association of Governments (CVAG}, RCTD, Federal Highway Administration (FHWA}, US Army Corps of Engineers (USACE}, the Regional Water quality Control Board (RWQCB}, and local cities who may have a stake in successful project outcomes. Michael Baker has successfully worked with Caltrans District 8 for the past 25 years and has delivered several projects in the Inland Empire with Caltrans District 8 through the entire project delivery process. Michael Baker has well-established relationships with the District that will facilitate project delivery and performance for the City. Michael Baker has been extensively involved with Caltrans District 8 and FHWA staff for the development of complex geometric design for Project Reports, Environmental Documents, as well as PS&E for projects such as the 1-10/Jefferson Street interchange in Indio and the 1-10 / Avenue 50 Interchange in Coachella. Michael Baker has extensive experience in completing and processing the numerous federal funding authorization forms through the Caltrans District Local Assistance Engineer and the Federal Highway Administration, as well as incorporating all required special provisions in the project specifications to preserve federal funding. Michael Baker has developed a comprehensive table summarizing the various authorization forms required in a matrix format that can be used to clearly identify the steps to be followed and the responsible parties. Michael Baker's staff maintains an ongoing dialogue with local, regional, and state jurisdictional agencies and continually keeps informed about the changing requirements and procedures of Federal, State and local agencies. Michael Baker INTERNATIONAL Page I 22
34like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 7. Program Management/ Control System Schedule Control The project schedule is a critical tool in managing the LRSP Project. There are several elements that maximize schedule effectiveness, such as: • Ease of information being shared and understood • Commitment is obtained from each functional leader and the project team • Inter-relationship of tasks is shown, including internal QC/QA and agency review periods • Easy and flexible to update monthly • Consideration of office-wide correlations of staffing and project commitments Specific critical path items or decisions that affect project deliverables will be identified on a continual basis to ensure the project schedule is met. Budget Control The project scope of work serves as the basis for development of the Work Breakdown Structure (WBS) and project schedule. A budget will be established for each task in our project cost accounting system. Furthermore, Carla Dietrich (Project Manager) and all discipline leads have real-time access to cost data, enabling continuous monitoring of project costs. The WBS budget and schedule will be combined into a time-phased budget to allow for measuring progress and comparing planned versus actual expenditures, or physical percent complete, on both a monthly and cumulative period-to-date basis. Earned values will be computed for all activities and assessment of budgeted cost-of-work scheduled, budgeted cost-of-work performed, actual cost-of-work performed, and estimates to complete will be developed. This data will be reviewed regularly with all our discipline leaders to allow for continuous monitoring, identification of early warnings of budget or schedule issues, and development of required corrective actions. Invoicing Our Oracle system provides a clear and concise invoice to each client. Michael Baker has a standard invoicing checklist that the Project Manager will follow to ensure each step in the invoicing process is reviewed and billed appropriately. The Michael Baker Project Manager is required to send invoices to clients on a monthly basis unless the contract dictates otherwise, or minimal costs have been incurred for the month. For an invoice to be completed, the following criteria must be met: 1. Invoice meets [client]'s format and other contract requirements. 2. Appropriate back up is provided. 3. Subconsultant invoices have been appropriately included. 4. Bottom line numbers have been checked, comparing invoice-to-date against funding. 5. Contract Value on the invoice agrees with the total funding in Oracle, and both agree with the Contract. Our project manager will work with the City at the kick-off meeting to ensure that we fully understand the format and requirements to process an invoice and will submit a draft sample invoice prior to the first invoice submittal for your review and comment. Michael Baker INTERNATIONAL Page I 23
35Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 8. Scope of Work TASK 1: PROJECT MANAGEMENT Michael Baker understands a key to a successful project is communication and maintaining a project schedule. A draft project schedule is provided with this proposal. The scheduling details are subject to change, but we expect to complete the project within eight (8) months of notice to proceed. In order to ensure the team completes all tasks on-time, Michael Baker proposes a series of Project Team meetings: Deliverables: • Up to 7 Team Meetings including the Kick Off Meeting • All meeting agendas and minutes stored on a SharePoint site developed specifically for this project Project Kick Off Meeting: At project initiation, Michael Baker will facilitate a project kick off meeting to discuss project approach, key deliverables and project schedule. In advance of the meeting, Michael Baker will request information needed from the City including crash data, list of stakeholders, and any relevant reports related to this project. Team Meetings: Michael Baker will schedule and facilitate monthly team meetings. We will use these meetings to review the project schedule and upcoming deliverables as well as to present materials and receive input from City staff. Michael Baker's Project Manager and Task Managers will participate in the Team Meetings. Materials and ManagementTools: Michael Baker will be responsible for preparing all agendas and meeting minutes. We will establish a SharePoint site that will be used to share files and store information related to the project. Many of the GIS files and PDFs of maps generated for the project will be large. SharePoint will streamline the process of file sharing and transfer. Quality control will be consistently and thoroughly applied throughout the project development. This will be done by placing a priority on deliverables, which will be organized, thorough, and streamlined to maximize efficiency. The QA/QC manager will conduct the appropriate level of oversight and will demonstrate a concerted commitment to provide a high-quality product. This will also be applied to the invoice process and related project documentation forms required by the City and Caltrans. TASK 2: REVIEW CITY AND STATE GUIDELINES BACKGROUND DATA REVIEW The Michael Baker Team will review existing policies and practices to summarize current City efforts in addressing transportation safety. Michael Baker will establish an inventory of potential existing safety hazards. Deliverables: • Identification of successful safety programs • Funding sources Coordination will be conducted to understand the City's responsiveness to safety challenges. Programs that have evidence of measurable success will be identified. Michael Baker INTERNATIONAL Page I 24
36like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Conformance to the LRSP Manual will be priority and consideration of project implementation will be discussed. Potential funding sources at the time of implementation will be documented and responsibilities of plan implementation will be identified. TASK 3: COLLISION HISTORY ASSESSMENT CRASH DATA RESEARCH/ DATABASE DEVELOPMENT Deliverables: Michael Baker will utilize existing available crash data. Specifically, we will extract information from the SWITRS database and cross-reference with information provided by the Sheriff's department in order to develop a comprehensive database for the City. Five (5) years of data will be compiled for the local roadway system. CRASH DATA MAPPING • GIS database of crash data • Maps and tables summarizing crash trends and statistics • Analysis of crash trends including development of metrics to identify priority locations • Technical memorandum For this project, Michael Baker GIS staff will work closely with summarizing crash analysis the City to extract available data from Crossroads and establish a unique GIS database. That database will be supplemented with additional crash data available from SWITRS through TIMs. Data will be used to determine both hot spots and critical locations, as well as systemic crash trends. The consultant will also review data from the Traffic Information Management System (TIMS), as well as data from the Palm Springs Police Department for roadway collisions (vehicular and pedestrian) and severity of injuries. CRASH DATA ANALYSIS Hot spots and critical locations will be determined based on the frequency and severity of crashes, which will be used to determine emphasis areas within City limits along local roadways. This will be done through a ranking system that will calculate the volume on the roadway, severity of the crash and the number of crashes to prioritize locations and trends. With this information, the Michael Baker team will identify emphasis areas and develop solutions that address localized and systemic issues. Once the prioritization metrics are finalized, Michael Baker will use GIS to map the high priority locations. Minor modifications to metrics and/or scoring criteria may be necessary through the mapping process. Michael Baker will include crashes along state roadways initially and present those findings to the City. If collisions along state routes are a high number of the total collisions, Michael Baker will discuss with the City the pros and cons of including state routes within the LRSP. Once refinements are complete, Michael Baker will present the findings of the prioritization to the City for review and concurrence. Maps and tables will be generated that illustrate the final priority areas. With this information, the Michael Baker team will identify emphasis areas and develop solutions that address localized and systemic issues. Systemic trends are based on the type of collisions that occur and the frequency of those collisions. Countermeasures can be identified at intersections or along roadways to address system wide trends. For example, pedestrian involved collisions at intersections or sideswipe bicycle collisions can be addressed by a citywide program to improve lighting at intersections or restriping roadways to provided buffered bicycle lanes. These programmatic improvements can be identified in HSIP as a system of improvements as opposed to an isolated intersection or a specific section of corridor. The analysis will document traffic patterns, roadway features, traffic volumes, crash type, driver factors, and environmental conditions with special attention directed to mid-block crosswalks. Michael Baker will use this information to develop a series of metrics by which to identify priority locations, which may include Michael Baker INTERNATIONAL Page I 25
37like no place else.-RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation crash trends, crash severity, pedestrian and bicycle involved collisions, proximity to schools and parks and other factors. The crash analysis, metrics and findings will be summarized in a technical memorandum that will be provided to the City. STAKEHOLDER OUTREACH With the guidance of City staff, Michael Baker will develop a list of key stakeholders who will help to guide the development of the LRSP recommendations. A working group will be established to solicit input during three key phases of the process: • Identification of need areas and stakeholder priorities, • Review of potential solutions and countermeasures, prioritization of projects • Presentation of findings Given the current COVID-19 pandemic and stay at home orders, the format of the stakeholder meetings may be different than what was originally envisioned in the grant. Michael Baker has a number of on-line collaboration tools that may be used to facilitate e virtual meetings. We are currently implementing these types of meetings for County of San Diego, Caltrans and City of Irvine. With this virtual format, it will be essential for our team to provide the members of the working group in advance so that time spent together is effective and efficient. Additionally, Michael Baker's project manager will assist the City with final approval and adoption of the LRSP by the City Council. TASK 4: SOLUTIONS AND COUNTERMEASURES IDENTIFICATION OF PRIORITY AREAS Michael Baker will present the initial metrics for identifying priority locations to the City during a project team meeting. The metrics will reflect the goals and strategies of the LRSP as well as align with the key issues identified as part of the crash data analysis. Michael Baker understands that the City's key objective of this project is to identify projects that will improve traffic safety and mitigate number of collisions in the City and to identify projects that will be eligible for funding in future HSIP funding cycles. Systemic trends are based on the type of collisions that occur and the frequency of those collisions, which the goal of LRSP is to apply Deliverables: • Metrics and maps illustrating Priority Areas • Countermeasure selections • Identification of recommended improvements for high priority locations including conceptual sketch of improvements • Technical memorandum of priority projects and countermeasures available, applicable, and quality countermeasure solutions as outlined by the latest Caltrans Local Roadway Safety Manual. Countermeasures can be identified at intersections or along roadways to address system wide trends. This document provides for over 21 signalized intersection, 23 non-signalized intersection, and 38 roadway countermeasures used for addressing varying crash types. These programmatic improvements can be identified in HSIP as a system of improvements as opposed to an isolated intersection or a specific section of corridor, but notably the determination of available, applicable, and quality will determine the most appropriate solution. Michael Baker INTERNATIONAL Page I 26
38Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Priority areas will also take into consideration that there are many recent or planned improvement projects in the area such as the conversion of Indian Canyon Drive to a two-way roadway, the HSIP Cycle 7 signal modifications undergoing construction, and the planned Cycle 9 signal improvements. The crash data utilized in the analysis will not be reflective of these improvements and thus require additional consideration. Those locations where improvements are planned will be still be studied as there is still an opportunity for other future projects. COUNTERMEASURE TOOLBOX AND APPLICATION Proposed countermeasures will include the 4 E's of highway safety -engineering, enforcement, education and emergency response. In addition to the Caltrans Local Roadway Safety Manual whose focus is primarily engineering countermeasures, a number of resources will guide the development of proven safety countermeasures as needed to address the remaining E's of highway safety. Countermeasures E Engineering Enforcement Education Emergency Response will specifically be targeted to address priority areas, and may include installation of pedestrian amenities, pedestrian safety education, and increased data collection and analysis. Michael Baker will review the available Caltrans resources and available safety countermeasures and present to the City a toolbox of solutions that address the safety issues identified. Countermeasures will also be classified by specific challenge areas outlined in the SHSP, like Roadway Departure, Intersections, Pedestrian & Bicycle and Cross-Cutting. Once the toolbox of countermeasures is refined as a result of coordination with City staff and the stakeholder group, Michael Baker will identify solutions for both the high priority locations as well as the systemic safety issues. Estimated costs of the countermeasures will be included in the toolbox, which can be used to develop high level costs for completing improvements identified in the plan. IMPLEMENTATION PLAN We will identify a lead agency for each countermeasure and establish measurable objectives and goals in the draft LRSP for City review. When the project is complete, the City will have a comprehensive list of emphasis areas with clear actions and strategies, a detailed report outlining the process and an implementation plan for moving projects forward. High priority projects will be clearly defined and ready for the HSIP project. Low and medium priority projects may not quality for HSIP funding or may not be competitive. However, these projects may quality for other funding programs. Michael Baker will include in the LRSP a detailed summary of potential funding programs. Final metrics, countermeasures and implementation plan will be summarized in a technical memorandum and submitted to the City. VALIDATE FEASIBILITY OF RECOMMENDATIONS A field review will be conducted to confirm the feasibility of the countermeasures developed at the highest priority areas, those which are most likely to move forward into the implementation phase. This process involves a field investigation to confirm that the solution accurately matches the issue identified and to confirm the constructability of the proposed improvement. The results of the field view will be used to refine the implementation plan if needed, or simply to confirm the findings for the high priority projects. Michael Baker INTERNATIONAL Page I 27
39like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation TASK 5: PREPARE A FINAL LRSP DOCUMENT DRAFT LOCAL ROAD SAFETY PLAN (65% submittal) Deliverables: Michael Baker will compile the technical memorandums into a final LRSP document with a descriptive narrative and supporting documentation. Caltrans Local Technical Assistance Program (LTAP) provided two LRSP Webinars (September 9 and 11, 2019) that provided an overview of the LRSP program. One of the many questions asked during the webinar is the content and expectations of a LRSP. Caltrans and FHWA therefore provided a sample outline for the LRSP that includes the following: • Draft Local Road Safety Plan, submitted electronically and posted on Sha re Point Site • Written Responses to Comments • Final Local Road Safety Plan, submitted electronically and posted on SharePoint site • Final report signed and stamped by registered traffic and civil engineer Introduction Brief description of the City's commitment to transportation safety and an overview of the LRSP Description of the desired long-term outcomes of the LRSP, looking out five to ten Vision & Goals years. Explanation of what the City wants to achieve through the goals identified in this document. Safety Partners Process Existing Efforts Data Summary Priority Areas Evaluation & Implementation Identify who the safety partners (stakeholder group) is and their involvement in the process. Explanation of the process for preparing the plan including community engagement, timeline and analysis methods Description of what the City is currently doing related to transportation safety and efforts that lead to initiating the LRSP. Summary of analysis conducted including data resources and findings. In this section, trends should be discussed that lead to the selection of the emphasis areas including crash type, driver factors, roadway features, vehicle factors and/or environmental conditions. Description of the multiple emphasis areas that were identified through the data analysis. Each emphasis area will include a description, a goal and strategies -including countermeasures and activities such as education and enforcement. Summary of the strategy to evaluate the success of the plan, ensure implementation and determine when the plan should be updated. This may include who will be responsible for strategies in the plan, where the funding for the plan may come from and what additional actions need to be taken. Michael Baker will prepare the LRSP consistent with the outline identified above. We will submit to the City a first draft of the report. Once the City has provided comments and they are fully addressed, the Draft report will be provided to the stakeholders for review and comment. The City and Michael Baker will review the stakeholder comments and identify a strategy for addressing and responding to comments. A final report will be submitted to the City. Once complete, Michael Baker will provide a digital copy for the City's website. Using information, the Michael Baker Team will develop a Final Local Roadway Safety Plan that aligns with the State and Federal Highway Safety Plan. The proposed plan will include strategies for implementation, Michael Baker INTERNATIONAL Page I 28
40like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation as well as a methodology to regularly review and update the LRSP plan once it has been approved and adopted by the Palm Springs City Council. FINAL LOCAL ROAD SAFETY PLAN (90% complete) Following review by City staff, Michael Baker will provide written responses to all comments on the draft report and will submit a revised version in track changes for City staff to review. DELIVERY OF FINAL PRODUCT/ PROJECT CLOSEOUT (100% complete) Any final comments on the LRSP will be completed and the final stamped and signed report will be submitted to the City. All final documents will be uploaded to the project SharePoint site and Michael Baker will close out the project. Michael Baker INTERNATIONAL Page I 29
41Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 9. Appendix Project Team Resumes Carla Dietrich, PE, PTOE Proejct Manager, Crash Analysis Lead Ms. Dietrich is experienced in traffic engineering and transportation planning studies. She has served as a traffic task manager on various projects including conceptual engineering studies, corridor studies, feasibility studies, interchange justification reports, and traffic analysis in support of environmental documents. Ms. Dietrich is knowledgeable in the areas of traffic signalization, safety, complete streets, access management, bicycle and pedestrian design, and context sensitive solutions. Her technical expertise includes crash analysis, traffic simulation, capacity analysis including roundabouts and coordinated signal systems, and queuing analysis. Experience Experience Years with Michael Baker: 22 Years with Other Firms: 1 Degrees 8.5., 1997, Civil and Environmental Engineering. Carnegie Mellon University Licenses/Certifications Professional Engineer, Pennsylvania, 2004, PE070655 Professional Traffic Operations Engineer, 2008, 2468 Professional Engineer, Connecticut, 2003, Transportation Project Prioritization Study and Regional Arterial Cost PEN.oo22832 Estimate Update, Coachella Valley, California. Coachella Valley Professional Engineer, Louisiana, 2010, 35480 Association of Governments (CVAG). Transportation Engineer. Responsible for preparing the transportation project prioritization study component of the study including participation in the transportation technical advisory sub-committee meeting process. Michael Baker provided services for the Transportation Project Prioritization Study (TPPS) and Regional Arterial Cost Estimates (RACE) updates, Active Transportation Plan (ATP), and Transportation Uniform Mitigation Fee (TUMF) Nexus Study. The project includes a ranking system for evaluating the need for improvements and is useful as a monitoring program that will allow the client to address changing conditions of their arterial road system over time. Highway Safety Improvement Program Cycle 7 Traffic Signal Modifications. City of Palm Springs/ California. Traffic Engineer. Responsible for overseeing traffic analysis using Synchro software and traffic study documentation. Michael Baker was retained to prepare the design plans for 19 signal modifications and American with Disabilities Act pedestrian access ramps to improve safety throughout Palm Springs, California. The improvements include increasing signal visibility and installing advance dilemma zone detection systems. Intersection Safety Studies, Various Locations, Ohio. Ohio Department of Transportation District 12. Traffic Engineer. Participated in project quality assurance. As a subcontractor, Michael Baker conducted safety studies of three intersections on the state's list of high-crash urban intersections in District 12. Michael Baker examined existing conditions and evaluated existing safety performance by analyzing crash histories. Michael Baker identified a wide range of countermeasures that could be used to address safety issues, including signal timing modifications, signal and signing improvements, geometric modifications, parking restrictions, transit stop modifications, access management, and others. •Mffitffl'U =tMfi INTERNATIONAL Page I 30
42Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Christopher Alberts, PLS Principal In Charge Mr. Alberts has extensive years of combined experience in field surveying and office mapping. As Project Surveyor, he is responsible for survey support, calculations, coordination, and supervision of all field and office operations. Additionally, Mr. Alberts has broad knowledge of title research, map preparation including right-of-way documents and legal descriptions, tentative and final maps. His experience includes ALTA Surveys, boundary, topographic, subdivision, control, monitoring, 3D modeling and construction surveys. Mr. Alberts is experienced in using various types of surveying equipment, including GPS, reflectorless total stations, lasers, CAD programs, computers and data collectors with surveying and construction and grading software on various platforms. Experience Experience Years with Michael Baker: 17 Years with Other Firms: 6 Degrees Coursework, San Jacinto College Coursework, General Studies, South Dakota State University Licenses/Certifications Professional Land Surveyor, California, 2008, 8508 Survey and Mapping Services for Palm Springs Unified School District Service Center. Reno Contracting. Surveyor. Responsible for field surveys. Michael Baker assisted Reno Contracting with several school districts throughout California for client development of on-site canopy solar electric (photovoltaic) systems. Developed Survey Control Network for site, processed field survey control data and topographic data, reviewed vesting and record encumbrances itemized in Title Report and plotted accordingly on Constraints Exhibit deliverable for client. Palm Springs Airport, Palm Springs, California. Project Surveyor. Responsible for field operations for the design surveys for the runway rehabilitation and taxiway expansions. The work included boundary, control and topographic surveys scheduled during on and off-peak traffic hours and coordination with Airport Security and various design consultants and agencies. Avenue 42 {Phase 1) Street Improvements, Indio, California. City of Indio. Surveyor. Responsible for field surveys. Michael Baker provided engineering services for the widening of Avenue 42, which consisted of more than one mile. This project widened the two lane roadway with median to a six lane section. Jefferson Street and Varner Road Improvement Project, Indio, California. City of Indio. Surveyor. Responsible for field surveys. Michael Baker prepared roadway designs to widen Jefferson Street and realign Varner Road to accommodate anticipated future traffic volume due to the 1-10 interchange. Adams Street Bridge, La Quinta, California. City of La Quinta. Surveyor. Responsible for field surveys. Michael Baker provided environmental clearance and oversight of the bridge and roadway improvements for a 440-foot bridge project over the Coachella Valley Stormwater Channel. The project, which used Federal HBRR funds, replaced the existing low-water crossing with a bridge to provide the city with a more reliable arterial roadway during inclement weather for the general public and emergency personnel. The project provided a four-lane roadway and bridge with raised median north of Highway 111 to Westward Ho Drive. Michael Baker INTERNATIONAL Page I 31
43like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Dawn Wilson, PE, TE Technical Oversight Ms. Wilson has over 20 years of experience in preparing transportation planning studies and traffic engineering design plans. Over the past decade she has focused her career on preparing multimodal studies that focus on balancing transportation and land use within the built environment. With a diverse background in transportation planning, Ms. Wilson brings to her clients a holistic understanding of the physical, environmental and mobility needs in a community. In addition to her experience as a traffic engineer, she has worked closely with numerous community groups, boards and commissions on projects to build consensus and ultimately obtain project approvals. Experience As Needed Long Range Planning: Valley Center Road Corridor Experience Years with Michael Baker: 21 Years with Other Firms: 8 Degrees: M.S., 1995, Civil Engineering, University of California, Irvine B.5., 1993, Civil Engineering, University of California, Irvine Licenses/Certifications Professional Engineer-Civil, California, 2001, C62562 Traffic Engineer, California, 2010, 2548 Concept Plans. County of San Diego, California. Task Order Manager responsible for developing corridor alternatives to improve access and safety for all modes. This includes the evaluation of traffic control options such as roundabouts and traffic signals, improvements for pedestrians such as new curb ramps and sidewalks, and improvements for bicycles including Class IV Bikeways. Ms. Wilson led extensive community engagement for this project including coordination of community workshops and presentations to community groups. China Lake Transportation Management Plan and Transportation Impact Analysis Report. NAVFAC Southwest. Project Manager. Michael Baker prepared a detailed traffic analysis and transportation management plan to address construction related activity associated with earthquake repairs that resulted from the 2019 Ridgecrest earthquakes. The project team had 60 days to collect data, calculate trip generation forthe construction activity, evaluate operating conditions without and with construction traffic at the temporary gates and recommend physical changes at the temporary gates to accommodate traffic. Dawn was responsible for assisting with the traffic operational analysis, mapping and report preparation. Non-Michael Baker Experience Menifee SSARP. City of Menifee, California. Project Manager. Prior to joining Michael Baker, Ms. Wilson served as the Project Manager for the Menifee SSAR. In this role she was responsible for community and stakeholder engagement, oversight of crash analysis and countermeasure development and coordination with City staff. Ms. Wilson conducted three stakeholder meetings and organized field investigations of key locations. The report was finalized in 2018. Hemet SSARP. City of Hemet, California. Project Manager. Prior to joining Michael Baker, Ms. Wilson served as the Project Manager for the City of Hemet's SSARP. In this role, she worked closely with City's contract staff to identify key stakeholders and conduct field investigations. She conducted multiple stakeholder meetings and coordinated with school principals to understand the local barriers and safety issues in this diverse and low-income community. Ms. Wilson oversaw the analysis of crash data using TIMS data and GIS database analysis, which demonstrated unusually high ped and bicycle crash rates. Michael Baker INTERNATIONAL Page I 32
44Like no ploce else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Ryan Zellers, PE, TE Quality Control Ryan Zellers is a licensed Professional Engineer and Traffic Engineer with a passion for planning and designing truly great public streets. A highly collaborative and hands-on manager, Mr. Zellers brings a rare blend of both creativity and professional rigor to the tasks and teams he leads. As a manager, he is known for quickly detailing a project scope, budgeting appropriately, setting achievable deadlines, and managing resources. Mr. Zellers' specialty areas of design include traffic studies for project prioritization, transportation design such as roundabouts, bikeway and pedestrian facilities, street lighting, traffic calming, and wayfinding. Mr. Zellers was formerly President of the Institute of Transportation Engineers (ITE), San Diego Chapter, and remains highly engaged in advancing the profession. Experience Experience Years with Michael Baker: 6 Years with Other Firms: 15 Degrees: 8.5., 1998, Civil Engineering. Purdue University Licenses/Certifications Professional Engineer, California, 2006, 69470 Traffic Engineer, California, 2007, 2418 Linda Vista Comprehensive Active Transportation Strategy {CATS). City of San Diego/ California. Project Manager. This unique project in the City of San Diego is a first in the region, with an objective to blend the pedestrian and bicycle master planning processes into one active transportation plan effort. The "Linda Vista Comprehensive Active Transportation Strategy" seeks to create a method that can be replicated in other San Diego neighborhoods, with a focus on GIS modeling and public outreach to arrive at data driven results to develop active transportation projects. To do this, pedestrian and bicycle demand models were overlayed with existing and planned transit routes to determine the high score areas for active transportation propensity. Typologies were created to understand the existing street network and how it relates to land use, so that context-appropriate solutions can be implemented. Two public workshops and an online survey were developed to gain community opinions that would help identify specific areas of need that may not have been captured by modelling efforts. After all concepts have been developed, a priority system will be used to evaluate the various community projects for inclusion into near and long term CIP projects. OJ AG Transportation Project Prioritization Study {TPPS), Regional Arterial Cost Estimate {RACE), Active Transportation Plan {ATP), and Transportation Uniform Mitigation Fee {TUMF. Coachella Valley Association of Governments (CVAG)/ California. Project Engineer (2015) and Project Manager (2010 and 2015). Managed the efforts in providing the Coachella Valley Association of Governments (CVAG) with Transportation Project Prioritization Study (TPPS) and Regional Arterial Projects (RACE), Active Transportation Plan (ATP), and Transportation Uniform Mitigation Fee (TUMF) Nexus Study. This project studies a list of regional arterial projects identified within the Riverside County sub-region and nine incorporated cities. The project includes a ranking system for evaluating the need for infrastructure improvements and is useful as a monitoring program which will allow CVAG to address changing conditions of their arterial road system over time. The suite of documents guides CVAG to make budgeting decision for major transportation projects for the entire valley region. Michael Baker's team identified all of the potential projects through the entire study area, including pedestrian, bicycle and transit projects and determined if they were considered regionally significant. Prioritization scoring positioned to include them in the TUMF calculations to act as a new potential funding source for these projects. Michael Baker INTERNATIONAL Page I 33
45Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Ryan Calad, PE, TE Countermeasures Lead Mr. Calad is a versatile Traffic Engineer with over 15 years of comprehensive traffic engineering and project management experience. Mr. Calad has served as a project manager/task leader on various planning and engineering projects. His specific work experience includes various analysis, design, cost estimates, and simulation studies. He has completed extensive work for bicycle and pedestrian improvements, roadway improvements plans, assessments and safety studies. Mr. Calad has also served as the Engineering Lead for several Active Transportation, bike, pedestrian, and safe routes to school (SRTS) projects while at his previous employer he created an ATP improvement dynamic cost estimator and "Engineering Tool Box" report sections used for ATP Master Plans types including the City of Barstow ATP, Irvine ATP, Apple Valley SRTS, SBCTA SRTS, Garden Grove SRTS, and others. Non-Michael Baker Experience Experience Years with Michael Baker: 1 Years with Other Firms: 14 Degrees BA 2007, Social Ecology, University of California, Irvine Licenses/Certifications Professional Engineer (Civil), CA,91422 Professional Engineer (Traffic), CA2692 Professional Engineer (Civil), AZ 63514 Apple Valley Safe Routes to School Master Plan. Town of Apple Valley, California. Project Manager. Served as the project manager for the Town's Safe Routes to School (SRTS) Master Plan to serve a population of more than 70,000 people. The plan promoted safe walking and cycling through the 6 Es campaign for 10 kindergarten through 8th grade, schools within the Apple Valley Unified School District. Served as the Project Manager and lead Engineer overseeing data analysis, improvement recommendations, and cost estimation portion of the project and managed production of the final SRTS Master Plan. Mr. Calad also made the public presentation of the project Final SRTS Master Plan to Town Council. The project was a success and received an American Council of Engineering Companies (ACEC California) Engineering Excellence Merit Award in 2018 and resulted in the ability of the Town to secure $3.4 million ATP Cycle 3 Augmentation Grant funding. City of Twentynine Palms SSARP Project. City of Twentynine Palm~ California. Project Manager. Served as the project manager for the SSARP study grant awarded to the City to focus on the study and analysis of existing citywide traffic issues. The SSAR identified 10 project focus corridors where nearly all collisions occurred. For these 10 focus corridors, the project provided a roadway safety audit (RSA), inclusive of an engineering and traffic survey (speed limits), warrant analysis, signal system inventory and master plan, Synchro modeling analysis, and scaled figure inventories of each corridor. As an extra value-added task, the project also included support to the City for an HSIP Cycle 9 grant application, which the City successfully was awarded $1.19 million in funding. SSARP Project for Citywide Traffic Signal, Street Lighting, & Signage Inventory. City of San Bernardino~ California. Task Manager. The project included an evaluation and inventory of over 300 citywide traffic signals, signalized intersection safety lighting, The SSAR analyzed current collision data, evaluated crash analyses, identified high risk corridors and intersections, and included other safety analysis to identify preliminary safety project scopes and recommendations for countermeasures and proposed construction improvements. Mr. Calad produced HSIP Cycle 9 grant applications for two priority project scopes, which the City successfully was awarded both for a total of $9.83 million in funding. Michael Baker INTERNATIONAL Page I 34
46like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Rick Hendrickson, GISP GIS Mapping Mr. Hendrickson specializes in GIS Web Programming and Project Management. He has experience working with and managing Geographic Information Systems (GIS) projects for the utility industry, municipalities, and governmental agencies. He has designed and developed web-based interactive project viewers. Mr. Hendrickson has experience in creating and representing data for online interactive maps utilizing ArcSDE and ArcGIS server software. Mr. Hendrickson has a wide range of experience utilizing various systems including AutoCAD, ArcGIS, Arclnfo, and Oracle, SQL Server, SDE, Silverlight and other web technologies. Experience Experience Years with Michael Baker: 20 Years with Other Firms: 1 Degrees BA. 1998, Environmental Studies, University of California at Santa Barbara Licenses/Certifications Certified G 15 Professional. 2007, 52598 San Diego County Active Transportation Plan {ATP), GIS Task Manager. County of San Diego, California. GIS Task Manager. As part of the ATP Michael Baker performed a thorough Pedestrian Gap Analysis (PGA) of over 800 miles of sidewalk through the County. The survey included analyzing sidewalks and curb ramps for overall condition, measuring grade and slope using a Smart Level, compliance with ADA, and verified if structures were built to County standards. The Survey was conducted using mobile GIS devices equipped with precision GPS receivers. The survey data gathered as part of this effort was used by Michael Baker and the County Public Works Department to develop a list of Priority Projects for each County Community. A ranking system was developed that accounted for field condition, health related data, socio economic data, distance to attractors and schools, and took into account projects that were already on the County's public works project priority lists. The final product of the PGA is a set of maps and tables that the County will use as their new project priority list going forward. Port of San Diego Stormwater Database, Project Manager. Port of San Diego, California. GIS Mapping Task Manager. Michael Baker developed a complex and dynamic stormwater inspection database for the Port of San Diego. Mr. Hendrickson was responsible for determining how the database would assist the Port in Permit complying with the Regional Water Quality Control Board's stormwater permit. Assisted in architecting the database and user interface in a way that the Port could use, that would also be malleable so that the database could change as requirements change going forward. Coachella Valley Association of Governments {CVAG) TPPS/RACE/ATP. CVAG, California. GIS Task Manager. Michael Baker completed 5 correlated transportation studies for the Coachella Valley Region The studies prioritize road projects and set a mitigation fee for the valley. Mr. Hendrickson was acting GIS manager for the project, responsible for all mapping and data related tasks and provided QA/QC for the GIS portions of each study. Sustainable Communities Strategy Scenarios Development and Pubic Participation, Association of Monterey Bay Area Government (AMBAG), California. GIS Analyst. Michael Baker assisted with development of a Sustainable Communities Strategy (SCS) for inclusion in the 2014 Metropolitan Transportation Plan (MTP). Mr. Hendrickson was responsible for developing a web mapping application for the association of governments to share and display a wide variety of GIS data. ESRI APl's were used to develop a user-friendly and approachable mapping application that was well received by the public. Michael Baker INTERNATIONAL Page I 35
47Like no place else.~ Federal-Aid Provisions Forms Local Assistance Procedures 1\-fanuaJ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Exhibit 10-01 Consultant Proposal DBE Commitment Exuunr 10-01 CONSULTANT PROPOSAL DBE CoMMffMENT 1. Local Agency: City of Palm Springs 2. Contract DBE Goal; 0% 3. Project Description: Local Roadway Safety Plan Preparation, RFP #01-21 4. Project Location: ___ P_a_l_m_S._p_ri_n..,.g---'s,_C_A _________________________ _ s. Consultant's Name: ___ M_i_c_h_a_e_l _B_a_k_e_r_l_n_te_r_n_a_t_io_n_a_l ______________ 6. Prime Certified DBE:0 7. Description of Work, Service, or Materials 8. DBE Certification 9. DBE Contact Information 10. DBE% Supplied Number None :!t.ocai:Ag~ncy to. cl,rijpleta ttiil S,e¢tl0n 17. Local Agency Contract Number: 11. TOTAL CLAIMED DBE PARTICIPATION 0 % 18. Feder~I-Aid Projeci Number: 19. Proposed Contract Execution Date: 20. Consultant's Ranking after E"81Uation: IMPORTANT: Identify all DBE finns being claimed for cre_dit, Local Agency certifies tha.t all DBE certifications are valid and information oo regardless ier. Written coonrmauoo of eecn listed DBE is regu.ired. ✓---this form is c<implete and Mcurate. / / ,/ y~----·-···· / ✓~""'~~:2<---.,,,. . 9L3L2020 C ~ 12. Preparer's Signature 13. Date Christopher Alberts 760-341-6110 14. Preparer's Name 15.Phone Vice President 16. Preparer's Title DISTRIBUTION: Original -Included with consultant's proposal to locat agency. NM! ffli'H =tti ffi INTERNATIONAL Page I 36
48like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation CITY OF PALM SPRINGS, CA CONFLICT OF INTEREST AND NON-DISCRIMINATION CERTIFICATION Conflict oflnterest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement. Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition ( each a "prohibited basis"). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City's lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recrnitment or recrnitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting. NAME OF CONTRACTOR/VENDOR: Michael Baker International ------------------NAME and TITLE of Authorized Representative: (Print) Christopher Alberts, Vice President Michael Baker INTERNATIONAL Page I 37
49Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM 1. Name of Entity Michael Baker International 2. Address of Entity (Principle Place of Business) Headquarters 500 Grant Street, Suite 5400 Pittsburgh, PA 15219 3. Local or California Address (if different than #2) 75-410 Gerald Ford Drive, Suite 100 Palm Desert, CA 92211 4. State where Entity is Registered with Secretary of State Pennsylvania If other than California, is the Entity also registered in California? n Yes n No 5. Type of Entity [x] Corporation D Limited Liability Company D Partnership D Trust D Other (please specify) 6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response Is not a natural person, please Identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity Brian Lutes, President & CEO Member D Manager [name] Partner Leanna Anderson Chief Communications Officer Penny Mercandante, Chief Human Resources Officer Member D Manager [name] Michael Baker INTERNATIONAL [!I Officer D Director D D General Partner D Limited • Other ~ Officer D Director D Page I 38
50Like no place else.™ Partner David Boone, PE, Chief Growth Officer Dan Kieny, Chief Technology Officer Member D Manager [name] Partner RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation D General Partner D Limited • Other ~ Officer D Director D D General Partner D Limited • Other 7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity EXAMPLE JANE DOE [name of owner/investor] A. 50%~ ABC COMPANY, Inc. [percentage of beneficial interest in entity and name of entity] Michael Baker International Holdco Corporation 100% ownership of Michael Baker International, Inc. [name of owner/investor] [percentage of beneficial B. Michael Baker International, LLC [name of owner/investor] C. DC Capital Partners, LLC [name of owner/investor] Michael Baker INTERNATIONAL interest in entity and name of entity] 100% ownership of Michael Baker International Holdco Corporation [percentage of beneficial interest in entity and name of entity] 100% ownership of Michael Baker International, LLC [percentage interest in entity of beneficial Page I 39
51Like no place else.~ D. [name of owner/investor] E. [name of owner/investor] RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation and name of entitv] [percentage of beneficial interest in entity and name of entity] [percentage of beneficial interest in entity and name of entity] I DECLARE UNDER PENAL TY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT. Date September 3, 2020 Michael Baker INTERNATIONAL Page 140
52like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Required Forms ATTACHMENT "A" *NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED WITH YOUR PROPOSAL* (Envelope #1)* REQUEST FOR PROPOSALS (RFP) #01-21 PROFESSIONAL ENGINEERING SERVICES LOCAL ROADWAY SAFETY PLAN (LRSP) PREPARATION SIGNATURE AUTHORIZATION NAME OF COMPANY (PROPOSER): Michael Baker International BUSINESS ADDRESS: 75-410 Gerald Ford Drive, Suite 100, Palm Desert, CA 92211 TELEPHONE: 760-346-7481 CELL PHONE FAX ---------------760-346-8315 CONTACT PERSON ___ C=ar __ la ______ D""""ie __ tr ___ ic""'-h'---------EMAIL ADDRESS cdietrich@mbakerintl.com A. I hereby certify that I have the authority to submit this RFP to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal. Christopher Alberts, Vice President PRINTED NAME AND TITLE /,..,,. .. ~ /',.,,.,... ,., .;".,,,,,, /. /. ,., _,, ,,.,.,,:~--·, 1/·-··-·-se-ptember3 2020 ' p_'/ ~~,/ ,-,,;/ ,t:::_,7· ,,_., I / A"?M ~ u/ -...-.Y ., SIGNATURE AND DATE B. The following information relates to the legal contractor listed above, whether an individual or a company. Place check marks as appropriate: 1. If successful, the contract language should refer to me/my company as: __ An individual; __ A partnership, Partners' names: ___________ _ A company; -X A corporation If a corporation, organized in the state of: Pennsylvania Please check below whichever applies: _X_ Yes, our company certifies that it meets the Non-Discrimination and Equal Benefits requirements as provided herein. __ No, our company does not meet the Non-Discrimination and Equal Benefits requirements as provided herein. 2. My tax identification number is: __ 2_5_-1_2_2_8_6_3_8 ____ _ ADDENDA ACKNOWLEDGMENT: Michael Baker INTERNATIONAL Page I 41
53Like no ploce else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan {LRSP) Preparation Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your submittal being deemed non-responsive. In the space provided below, please acknowledge receipt of each Addendum: Addendum(s) # 1 is/are hereby acknowledged. Michael Baker INTERNATIONAL Page I 42
54Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation ATTACHMENT "B" *NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED WITH YOUR PROPOSAL* (Envelope #1)* REQUEST FOR PROPOSALS (RFP) #01-21 PROFESSIONAL ENGINEERING SERVICES LOCAL ROADWAY SAFETY PLAN (LRSP) PREPARATION NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY PROPOSER AND SUBMITTED WITH PROPOSAL STATE OF CALIFORNIA) ss COUNTY OF RIVERSIDE) The undersigned, being first duly sworn, deposes and says that he or she is Vice President of Michael Baker International , the party making the foregoing Proposal. That the Proposal is not made in the interests of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the Proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham Proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a sham Proposal, or that anyone shall refrain from Proposing; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Proposal price of the Proposer or any other Proposer, or to fix any overhead, profit, or cost element of the Proposal price, or of that of any other Proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the Proposal are true; and, further, that the Proposer has not, directly or indirectly, submitted his or her Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal depository, or any other member or agent thereof to ,~~~~ctua a collusiv~:: sha~-Pr~posal. ,, / ½,,,,. /~'[.,-~---r/4--... __ _ By. / ~~,.,,,,--~/'~f'~,£,~/ -~,-~./_~· _,,...,c_.., _/ Title: __ V_i_ce_P_re_s_id_e_n_t _____________ _ Subscribed and sworn to before me this _3_ day of ___ S_e_p_te_m_b_e_r _____ , 2020. Michael Baker INTERNATIONAL Page I 43
55Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation ATTACHMENT "C" *NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED WITH YOUR SUBMITTAL* (Envelope #1 )* REQUEST FOR PROPOSALS (RFP) #01-21 PROFESSIONAL ENGINEERING SERVICES LOCAL ROADWAY SAFETY PLAN (LRSP) PREPARATION DEBARMENT AND SUSPENSION CERTIFICATION TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29 The Consultant, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, and manager: • Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; • Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past 3 years; • Does not have a proposed debarment pending; and • Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years. If there are any exceptions to this certification, insert the exceptions in the following space. Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action. Notes: Providing false information may result in criminal prosecution or administrative sanctions. Consultant Name: ___ M_ic_h_a_e_l _B_ak_e_r_l_nt_e_r_na_t_io_n_a_l __ // / //~-:,~ ---·~---·-·····--/ ,,✓,✓'y :_..,,.?-;->,, ,,-~.,;7 _.;_v..'/ September 3, 2020 (_/;;-¥V-~../' · C:::,.e' -~/ ,,,, (Date) (Signature) Christopher Alberts, Vice President (Name & Title) Michael Baker INTERNATIONAL Page 144
56Like no place else.~ Exceptions RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Michael Baker has successfully negotiated Terms and Conditions with the City of Palm Springs for the On-Call Planning/CEQA Review project. We request the use of that agreement. Michael Baker INTERNATIONAL Page I 45
57We Make A Difference 75-410 Gerald Ford Drive, Suite 100 Palm Desert, CA 92211 Ph 760-346-7481 Fx. 760-346-8315 www.mbakerintl.com " . -.......... ... ,.-., Michael Baker INTERNATIONAL
58Attachment 3
59CONSULTING SERVICES AGREEMENT MICHAEL BAKER INTERNATIONAL For Professional Traffic Engineering Services THIS AGREEMENT FOR CONSUL TING SERVICES ("Agreement") is made and entered into on ______ , 2020, by and between the City of Palm Springs, a California charter city and municipal corporation ("City"), and Michael Baker International, a Pennsylvania Corporation, ("Consultant"). City and Consultant are individually referred to as "Party" and are collectively referred to as the "Parties". RECITALS A. City requires the services of a professional engineering firm, for development of a complete Local Road Safety Plan (LRSP), ("Project"). B. Consultant has submitted to City a proposal to provide professional traffic engineering services for the development of a complete Local Road Safety Plan (LRSP), to City under the terms of this Agreement. C. Based on its experience, education, training, and reputation, Consultant is qualified and desires to provide the necessary services to City for the Project. D. City desires to retain the services of Consultant for the Project. NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: AGREEMENT 1. CONSULTANT SERVICES 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide professional engineering services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit "A" and incorporated by reference (the "Services" or "Work"). Exhibit "A" includes the agreed upon schedule of performance and the schedule of fees. Consultant warrants that the Services shall be performed in a competent, professional, and satisfactory manner consistent with the level of care and skill ordinarily exercised by high quality, experienced, and well qualified members of the profession currently practicing under similar conditions. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern. 1.2 Compliance with Law. Consultant shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. Revised: 5/1/20 55575.18165\32900156.2
601.3 Licenses and Permits. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that it has carefully considered how the Work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the Work under this Agreement. 2. TIME FOR COMPLETION The time for completion of the Services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit "A." Neither Party shall be accountable for delays in performance caused by any condition beyond the reasonable control and without the fault or negligence of the non-performing Party. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay. 3. COMPENSATION OF CONSULTANT 3.1 Compensation of Consultant. Consultant shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit "A". The total amount of Compensation shall not exceed $79,345. 3.2 Method of Payment. In any month in which Consultant wishes to receive payment, Consultant shall submit to City an invoice for Services rendered prior to the date of the invoice, no later than the first working day of such month, in the form approved by City's finance director. Payments shall be based on the hourly rates set forth in Exhibit "A" for authorized services performed. City shall pay Consultant for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Consultant's invoice. 3.3 Changes. In the event any change or changes in the Scope of Services/Work is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into: A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession. 3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City. 2 Revised: 5/1/20 55575.18165\32900156.2
614. PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 4.2 Schedule of Performance. All Services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit "A." Any time period extension must be approved in writing by the Contract Officer. 4.3 Force Maieure. The time for performance of Services to be rendered under this Agreement may be extended because of any delays due to a Force Majeure Event, if Consultant notifies the Contract Officer within ten (10) days of the commencement of the Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant's performance and is one or more of the following: (I) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Work); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, "orders of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. After Consultant notification, the Contract Officer shall investigate the facts and the extent of any necessary delay, and extend the time for performing the Services for the period of the enforced delay when and if, in the Contract Officer's judgment, such delay is justified. The Contract Officer's determination shall be final and conclusive upon the Parties to this Agreement. The Consultant will not receive an adjustment to the contract price or any other compensation. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue in full force and effect for a period of 8 months, commencing on November 30, 2020, and ending on July 30, 2021, unless extended by mutual written agreement of the parties. 4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Consultant. Where termination is due to the fault of Consultant and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Consultant shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed Services, and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Consultant's deficiencies and charge the cost thereof to Consultant, who shall be liable for the full cost of the City's corrective action. Consultant may not terminate this Agreement except for cause upon thirty (30) days written notice to City. 3 Revised: 5/1/20 55575.18165\32900156.2
625. COORDINATION OF WORK 5.1 Representative of Consultant. The following principal of Consultant is designated as being the principal and representative of Consultant authorized to act and make all decisions in its behalf with respect to the specified Services and work: Carla Dietrich, Project Manager. It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services under this Agreement. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer. 5.2 Contract Officer. The Contract Officer shall be the City Manager or his/her designee ("Contract Officer"). Consultant shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the Services. Consultant shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer. 5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, education, capability, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Consultant shall not contract with any other individual or entity to perform any Services required under this Agreement without the City's express written approval. In addition, neither this Agreement nor any interest may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 5.4 Independent Consultant. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents or employees, perform the Services required, except as otherwise specified. Consultant shall perform all required Services as an independent Consultant of City and shall not be an employee of City and shall remain at all times as to City a wholly independent Consultant with only such obligations as are consistent with that role; however, City shall have the right to review Consultant's work product, result, and advice. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Consultant shall pay all wages, salaries, and other amounts due personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers' compensation insurance. Consultant shall not have any authority to bind City in any manner. 5.5 Personnel. Consultant agrees to assign the following individuals to perform the Services in this Agreement. Consultant shall not alter the assignment of the following personnel without the prior written approval of the Contract Officer. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Consultant by providing written notice to Consultant. 4 Revised: 5/1 /20 55575.18165\32900156.2
63Name: Carla Dietrich Project Manager 5.6 California Labor Code Requirements. A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects ("Prevailing Wage Laws"). If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). B. If the Services are being performed as part of an applicable "public works" or "maintenance" project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725 .5 and 1771.1, the Consultant and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. 6. INSURANCE Consultant shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference. 7. INDEMNIFICATION. 7.1 Indemnification. To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers ( collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees ( collectively "Claims"), including but not limited to Claims arising from injuries to or death of persons (Consultant's employees included), for damage to property, including property owned by City, for any violation of any federal, state, or 5 Revised: 5/1 /20 55575. I 8 I 65\32900 I 56.2
64local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Consultant, its officers, employees, representatives, and agents, that arise out of or relate to Consultant's performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant's indemnification obligation or other liability under this Agreement. Consultant's indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. 7.2 Design Professional Services Indemnification and Reimbursement. If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant in the performance of the Services or this Agreement, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault. 8. RECORDS AND REPORTS 8.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require. 8.2 Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 8.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of this Agreement shall be the property of City. Consultant shall deliver all above-referenced documents to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials. Consultant may retain copies of such documents for Consultant's own use. Consultant shall have an unrestricted right to use the concepts embodied in such documents. 8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of Services under this 6 Revised: 5/1/20 55575.18165\32900156.2
65Agreement shall not be released publicly without the prior written approval of the Contract Officer. 8.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant's books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant's performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three. (3) years from the date of final payment by City hereunder. 9. ENFORCEMENT OF AGREEMENT 9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 9.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs. 9.3 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. No consent or approval of City shall be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing. No such waiver shall be a waiver of any other default concerning the same or any other provision of this Agreement. 9.4 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative. The exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 9.5 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for 7 Revised: 5/1/20 55575.18165\32900156.2
66any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement. 9.6 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. 10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 10.1 Non-Liability of City Officers and Employees. No officer or employee of City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Consultant or its successor, or for breach of any obligation of the terms of this Agreement. 10.2 Conflict of Interest. Consultant acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Consultant enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one (I) year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement. 10.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition ( each a "prohibited basis"). Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City's lawful capacity to enter this Agreement, and in executing this Agreement, Consultant certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Consultant activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Consultant is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting. 11. MISCELLANEOUS PROVISIONS 11.1 Notice. Any notice, demand, request, consent, approval, or communication that either Party desires, or is required to give to the other Party or any other person shall be in writing and either served personally or sent by pre-paid, first-class mail to the address set forth 8 Revised: 5/1/20 55575.18165\32900156.2
67below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. Either Party may change its address by notifying the other Party of the change of address in writing. To City: To Consultant: City of Palm Springs Attention: City Manager/ City Clerk 3200 E. Tahquitz Canyon Way Palm Springs, California 92262 Michael Baker International Attention: Carla Dietrich 3536 Concours, Suite I 00 Ontario, CA 91764 11.2 Integrated Agreement. This Agreement constitutes the entire understanding between the Parties and supersedes and cancels all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement. 11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement by all Parties. 11.4 Severability. Whenever possible, each prov1s10n of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the parties. 11.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 11.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party to this Agreement. 11. 7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same. 11.8 Authority. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement. 9 Revised: 5/1/20 55575.18165\32900156.2
6811.9 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. [SIGNATURES ON NEXT PAGE) 10 Revised: 5/1/20 55575.18165\32900156.2
69SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS AND MICHAEL BAKER INTERNATIONAL IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. Date: ------------APPROVED AS TO FORM: By:----------Jeffrey S. Ballinger, City Attorney "CITY" City of Palm Springs By: __________ _ David H. Ready, PhD City Manager ATTEST By: __________ _ Anthony Mejia City Clerk Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. CONSULTANT NAME: Check one _ Individual _Partnership_ Corporation Address By _______________ By ________________ _ Signature (Notarized) Signature (Notarized) II Revised: 5/1/20 55575.18165\32900156.2
70CALIFORNIA All-PURPOSE ACIUIOWLEDCIIENT CMl. CODE§ 1189 A notify public er o1her officer ccmpeting thia cer1ificste wrifiea oot, 1he identity of the indMcul lltf1o ail,l.ed the doctnlent to which thiB C8l1ific:at'8 ia Sltached, and not the truthfull'llm. acooracy; a wfidity of 1hat dooomsnt. State of Caif-omia County of ___________ _ On _________ bef-ora me, ___________________ _. Dsf9 HfH'e lmet't Nsme snd Tdle of the Offlc.et personally appeared ________________________ _ who proved to me on the bssiB of sati8factory evidence to be 1he peraon(a} whose, name(a) is/are subscribed to the within instrument and acknowledged to me that he/shellhev executed the same in hialher/lheiT aulhorizsd cspecityf188). and that by hialherltheir aignalure(s) on the instrument the peraon(s). or the entity upon behalf of which the peraon(a} acted. mc.ecuted the instrument. I certify under PENAL 1Y OF PERJURY under the laws of the State of California that the foregoing pal"B!QfB.ph is true and 00fT8Ct.. WITNESS my hand and official 888l. Sign.sfln ____________ _ ---------------OP110NAI..---------------Though Bria BSCtion is opHonsf. completing this infotme.tion can deta( sltststion of the document or ftaudlfent fSrSttschment of this form to an unintended document. Deacription of Attached Document Tnle or Type of Document: ___________ Document Date: ______ _ Number of PSlQ88: ___ Signer(s) Other Than Nsmed Above: ___________ _ Capacity{iea) Claimed by Signer{s) Signer's Name: __________ _ Signer·s Name: __________ _ 0 C<Jfporsf-a Officer -Tdle(s}: _____ _ O Ocq:,,orate Officer -T!Ue(s): _____ _ O Partner -O Limited O General • Partner -0 Limited O Genera.I 0 Individual O Attorney in Fact • Individual • Attorney in Fact 0 Trustse O Guardian or Consafvator •Trustee • Guardian or Consefvator •Other: ____________ _ • other: -------------Signer Is Representing: ________ _ Signer Is Rspraaerding: _______ _ .-. J.0.-• .. :X.CJ CX.V G¢Cii!ett'G(..V..::.C.CW.WQf-MOl.aJIW::s<=:s,,•:,c O 0.0.-..::t.= O:.:a:.C<;.-a;,!C,,(,Ci;.£ii!X!i,6..Sii'.Ci18..Si.K.b::SGC. 0: C .. 0.0.-..::C., @2014 Nsl:iona1 Notary .Association • www .NsticnallNotary.org • 1-800-US NOTARY {1-8DIM7&-6827} flam #5007 12 55575.18165\32900156.2 Revised: 5/1/20
7155575.18165\32900156.2 EXHIBIT "A" CONSUL TANT' S SCOPE OF SERVICES/WORK Including, Schedule of Fees And Schedule of Performance 13 Revised: 5/1/20
72Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation 8. Scope of Work TASK 1: PROJECT MANAGEMENT Michael Baker understands a key to a successful project is communication and maintaining a project schedule. A draft project schedule is provided with this proposal. The scheduling details are subject to change, but we expect to complete the project within eight (8) months of notice to proceed. In order to ensure the team completes all tasks on-time, Michael Baker proposes a series of Project Team meetings: Deliverables: • Up to 7 Team Meetings including the Kick Off Meeting • All meeting agendas and minutes stored on a SharePoint site developed specifically for this project Project Kick Off Meeting: At project initiation, Michael Baker will facilitate a project kick off meeting to discuss project approach, key deliverables and project schedule. In advance of the meeting, Michael Baker will request information needed from the City including crash data, list of stakeholders, and any relevant reports related to this project. Team Meetings: Michael Baker will schedule and facilitate monthly team meetings. We will use these meetings to review the project schedule and upcoming deliverables as well as to present materials and receive input from City staff. Michael Baker's Project Manager and Task Managers will participate in the Team Meetings. Materials and ManagementTools: Michael Baker will be responsible for preparing all agendas and meeting minutes. We will establish a SharePoint site that will be used to share files and store information related to the project. Many of the GIS files and PDFs of maps generated for the project will be large. SharePoint will streamline the process of file sharing and transfer. Quality control will be consistently and thoroughly applied throughout the project development. This will be done by placing a priority on deliverables, which will be organized, thorough, and streamlined to maximize efficiency. The QA/QC manager will conduct the appropriate level of oversight and will demonstrate a concerted commitment to provide a high-quality product. This will also be applied to the invoice process and related project documentation forms required by the City and Caltrans. TASK 2: REVIEW CITY AND STATE GUIDELINES BACKGROUND DATA REVIEW The Michael Baker Team will review existing policies and practices to summarize current City efforts in addressing transportation safety. Michael Baker will establish an inventory of potential existing safety hazards. Deliverables: • Identification of successful safety programs • Funding sources Coordination will be conducted to understand the City's responsiveness to safety challenges. Programs that have evidence of measurable success will be identified. •MA ffiffi • =tMtl INTERNATIONAL Page I 24
73Like no place else.~ RFP #0 l -2 l, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Conformance to the LRSP Manual will be priority and consideration of project implementation will be discussed. Potential funding sources at the time of implementation will be documented and responsibilities of plan implementation will be identified. TASK 3: COLLISION HISTORY ASSESSMENT CRASH DATA RESEARCH/ DATABASE DEVELOPMENT Deliverables: Michael Baker will utilize existing available crash data. Specifically, we will extract information from the SWITRS database and cross-reference with information provided by the Sheriff's department in order to develop a comprehensive database for the City. Five (5) years of data will be compiled for the local roadway system. CRASH DATA MAPPING • GIS database of crash data • Maps and tables summarizing crash trends and statistics • Analysis of crash trends including development of metrics to identify priority locations • Technical memorandum For this project, Michael Baker GIS staff will work closely with summarizing crash analysis the City to extract available data from Crossroads and establish a unique GIS database. That database will be supplemented with additional crash data available from SWITRS through TIMs. Data will be used to determine both hot spots and critical locations, as well as systemic crash trends. The consultant will also review data from the Traffic Information Management System (TIMS), as well as data from the Palm Springs Police Department for roadway collisions (vehicular and pedestrian) and severity of injuries. CRASH DATA ANALYSIS Hot spots and critical locations will be determined based on the frequency and severity of crashes, which will be used to determine emphasis areas within City limits along local roadways. This will be done through a ranking system that will calculate the volume on the roadway, severity of the crash and the number of crashes to prioritize locations and trends. With this information, the Michael Baker team will identify emphasis areas and develop solutions that address localized and systemic issues. Once the prioritization metrics are finalized, Michael Baker will use GIS to map the high priority locations. Minor modifications to metrics and/or scoring criteria may be necessary through the mapping process. Michael Baker will include crashes along state roadways initially and present those findings to the City. If collisions along state routes are a high number of the total collisions, Michael Baker will discuss with the City the pros and cons of including state routes within the LRSP. Once refinements are complete, Michael Baker will present the findings of the prioritization to the City for review and concurrence. Maps and tables will be generated that illustrate the final priority areas. With this information, the Michael Baker team will identify emphasis areas and develop solutions that address localized and systemic issues. Systemic trends are based on the type of collisions that occur and the frequency of those collisions. Countermeasures can be identified at intersections or along roadways to address system wide trends. For example, pedestrian involved collisions at intersections or sideswipe bicycle collisions can be addressed by a citywide program to improve lighting at intersections or restriping roadways to provided buffered bicycle lanes. These programmatic improvements can be identified in HSIP as a system of improvements as opposed to an isolated intersection or a specific section of corridor. The analysis will document traffic patterns, roadway features, traffic volumes, crash type, driver factors, and environmental conditions with special attention directed to mid-block crosswalks. Michael Baker will use this information to develop a series of metrics by which to identify priority locations, which may include Michael Baker INTERNATIONAL Page I 25
74Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation crash trends, crash severity, pedestrian and bicycle involved collisions, proximity to schools and parks and other factors. The crash analysis, metrics and findings will be summarized in a technical memorandum that will be provided to the City. STAKEHOLDER OUTREACH With the guidance of City staff, Michael Baker will develop a list of key stakeholders who will help to guide the development of the LRSP recommendations. A working group will be established to solicit input during three key phases of the process: • Identification of need areas and stakeholder priorities, • Review of potential solutions and countermeasures, prioritization of projects • Presentation of findings Given the current COVID-19 pandemic and stay at home orders, the format of the stakeholder meetings may be different than what was originally envisioned in the grant. Michael Baker has a number of on-line collaboration tools that may be used to facilitate • virtual meetings. We are currently implementing these types of meetings for County of San Diego, Caltrans and City of Irvine. With this virtual format, it will be essential for our team to provide the members of the working group in advance so that time spent together is effective and efficient. Additionally, Michael Baker's project manager will assist the City with final approval and adoption of the LRSP by the City Council. TASK 4: SOLUTIONS AND COUNTERMEASURES IDENTIFICATION OF PRIORITY AREAS Michael Baker will present the initial metrics for identifying priority locations to the City during a project team meeting. The metrics will reflect the goals and strategies of the LRSP as well as align with the key issues identified as part of the crash data analysis. Michael Baker understands that the City's key objective of this project is to identify projects that will improve traffic safety and mitigate number of collisions in the City and to identify projects that will be eligible for funding in future HSIP funding cycles. Systemic trends are based on the type of collisions that occur and the frequency_ of those collisions, which the goal of LRSP is to apply Deliverables: • Metrics and maps illustrating Priority Areas • Countermeasure selections • Identification of recommended improvements for high priority locations including conceptual sketch of improvements • Technical memorandum of priority projects and countermeasures available, applicable, and quality countermeasure solutions as outlined by the latest Caltrans Local Roadway Safety Manual. Countermeasures can be identified at intersections or along roadways to address system wide trends. This document provides for over 21 signalized intersection, 23 non-signalized intersection, and 38 roadway countermeasures used for addressing varying crash types. These programmatic improvements can be identified in HSIP as a system of improvements as opposed to an isolated intersection or a specific section of corridor, but notably the determination of available, applicable, and quality will determine the most appropriate solution. Michael Baker INTERNATIONAL Page I 26
75Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Priority areas will also take into consideration that there are many recent or planned improvement projects in the area such as the conversion of Indian Canyon Drive to a two-way roadway, the HSIP Cycle 7 signal modifications undergoing construction, and the planned Cycle 9 signal improvements. The crash data utilized in the analysis will not be reflective of these improvements and thus require additional consideration. Those locations where improvements are planned will be still be studied as there is still an opportunity for other future projects. COUNTERMEASURE TOOLBOX AND APPLICATION Proposed countermeasures will include the 4 E's of highway safety -engineering, enforcement, education and emergency response. In addition to the Caltrans Local Roadway Safety Manual whose focus is primarily engineering countermeasures, a number of resources will guide the development of proven safety countermeasures as needed to address the remaining E's of highway safety. Countermeasures E Engineering Enforcement Education Emergency Response will specifically be targeted to address priority areas, and may include installation of pedestrian amenities, pedestrian safety education, and increased data collection and analysis. Michael Baker will review the available Caltrans resources and available safety countermeasures and present to the City a toolbox of solutions that address the safety issues identified. Countermeasures will also be classified by specific challenge areas outlined in the SHSP, like Roadway Departure, Intersections, Pedestrian & Bicycle and Cross-Cutting. Once the toolbox of countermeasures is refined as a result of coordination with City staff and the stakeholder group, Michael Baker will identify solutions for both the high priority locations as well as the systemic safety issues. Estimated costs of the countermeasures will be included in the toolbox, which can be used to develop high level costs for completing improvements identified in the plan. IMPLEMENTATION PLAN We will identify a lead agency for each countermeasure and establish measurable objectives and goals in the draft LRSP for City review. When the project is complete, the City will have a comprehensive list of emphasis areas with clear actions and strategies, a detailed report outlining the process and an implementation plan for moving projects forward. High priority projects will be clearly defined and ready for the HSIP project. Low and medium priority projects may not quality for HSIP funding or may not be competitive. However, these projects may quality for other funding programs. Michael Baker will include in the LRSP a detailed summary of potential funding programs. Final metrics, countermeasures and implementation plan will be summarized in a technical memorandum and submitted to the City. VALIDATE FEASIBILITY OF RECOMMENDATIONS A field review will be conducted to confirm the feasibility of the countermeasures developed at the highest priority areas, those which are most likely to move forward into the implementation phase. This process involves a field investigation to confirm that the solution accurately matches the issue identified and to confirm the constructability of the proposed improvement. The results of the field view will be used to refine the implementation plan if needed, or simply to confirm the findings for the high priority projects. Michael Baker INTERNATIONAL Page I 27
76Like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation TASK 5: PREPARE A FINAL LRSP DOCUMENT DRAFT LOCAL ROAD SAFETY PLAN (65% submittal) Deliverables: Michael Baker will compile the technical memorandums into a final LRSP document with a descriptive narrative and supporting documentation. Caltrans Local Technical Assistance Program (LTAP) provided two LRSP Webinars (September 9 and 11, 2019) that provided an overview of the LRSP program. One of the many questions asked during the webinar is the content and expectations of a LRSP. Caltrans and FHWA therefore provided a sample outline for the LRSP that includes the following: • Draft Local Road Safety Plan, submitted electronically and posted on SharePoint Site • Written Responses to Comments • Final Local Road Safety Plan, submitted electronically and posted on SharePoint site • Final report signed and stamped by registered traffic and civil engineer Introduction Brief description of the City's commitment to transportation safety and an overview of the LRSP Vision & Goals Safety Partners Process Existing Efforts Data Summary Priority Areas Evaluation & Implementation Description of the desired long-term outcomes of the LRSP, looking out five to ten years. Explanation of what the City wants to achieve through the goals identified in this document. Identify who the safety partners (stakeholder group) is and their involvement in the process. Explanation of the process for preparing the plan including community engagement, timeline and analysis methods Description of what the City is currently doing related to transportation safety and efforts that lead to initiating the LRSP. Summary of analysis conducted including data resources and findings. In this section, trends should be discussed that lead to the selection of the emphasis areas including crash type, driver factors, roadway features, vehicle factors and/or environmental conditions. Description of the multiple emphasis areas that were identified through the data analysis. Each emphasis area will include a description, a goal and strategies -including countermeasures and activities such as education and enforcement. Summary of the strategy to evaluate the success of the plan, ensure implementation and determine when the plan should be updated. This may include who will be responsible for strategies in the plan, where the funding for the plan may come from and what additional actions need to be taken. Michael Baker will prepare the LRSP consistent with the outline identified above. We will submit to the City a first draft of the report. Once the City has provided comments and they are fully addressed, the Draft report will be provided to the stakeholders for review and comment. The City and Michael Baker will review the stakeholder comments and identify a strategy for addressing and responding to comments. A final report will be submitted to the City. Once complete, Michael Baker will provide a digital copy for the City's website. Using information, the Michael Baker Team will develop a Final Local Roadway Safety Plan that aligns with the State and Federal Highway Safety Plan. The proposed plan will include strategies for implementation, Michael Baker INTERNATIONAL Page I 28
77like no place else.~ RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation as well as a methodology to regularly review and update the LRSP plan once it has been approved and adopted by the Palm Springs City Council. FINAL LOCAL ROAD SAFETY PLAN (90% complete) Following review by City staff, Michael Baker will provide written responses to all comments on the draft report and will submit a revised version in track changes for City staff to review. DELIVERY OF FINAL PRODUCT/ PROJECT CLOSEOUT (100% complete) Any final comments on the LRSP will be completed and the final stamped and signed report will be submitted to the City. All final documents will be uploaded to the project SharePoint site and Michael Baker will close out the project. Michael Baker INTERNATIONAL Page I 29
78Local Assistance Procedures Manual EXHIBIT 10-Hl Cost Proposal EXHIBIT 10-Hl COST PROPOSAL (Page 1 of 3) ACTUAL COST-pl.US-FIXED FEE OR LUMP SUM (FIRM Fl>CED PRICE) CONTRACTS (DESIGN, ENGINEERING ANO ENVIRONMENTAL STUDIES) 0 Prime Consultant Consultant Projett No. Michael Baker lnternatfonal, Inc. RFP#Ol-21 Ctasslfkatlon/Titfe Project ManaRer Carla Dietrich Project Manaaer Dawn Wilson QA/QC. Ryan Zellers Senior Project Manager Carla Dietrich Senior Traffic Enaineer Ryancalad Assistant Enaineer/Planner/GIS Various LABOR COSTS a) Subtotal Direct Labor Costs b) Anticipated Salary Increases (see page 2 for sample) INDIRECT COSTS d) Fringe Benefits (Rate f) Overhead (Rate 45.14%) S3.42" ) h) General and Administrative (Rate FIXED FEE S0.23%) Contract No. Name D Subconsultant 0 2nd Tier Subconsultant Date 9/2/2020 Actual Hourly Total Hours Rate 35 $ 65.67 $ 2,298.45 10 $ 89.54 $ 895.40 6 s 79.87 $ 479,22 90 s 65.67 $ 5,910.30 9S s 69.26 $ 6,579.70 281 s 40.00 $ 11,240.00 Total Hours 517 $ 27,403.07 $ c) TOTA\. DIRECT lABOR COSTS ({a)+(b)) _$ ____ 2_7.,_.4..;..03 ... .0_7_ e) TOTAL FRINGE BENEFITS t(c) X (d)) g) Overhead ((c) x (f)) i) Gen & Admin l(c) x (h)) $ s $ 12,369 . .75 14,638.72 13,764.56 jl TOTAL INDIRECT COSTS ((e) + (g) + (j)] _$ __ 4_0._, 7_73...,.0 __ 3_ k} TOTAL Fl>CEO FEE ((c) + (J}) x fixed fee: __ 1_0_.00% _____ $ ____ 6, __ 8_17_.6_1_ I) CONSULTANT'S OTHER DIRECT COSTS (OOC) -ITEMIZE (Add additional pages If necessary) Description of Item Quantity Unit Unit Cost TOTAL Mileage Costs 300 Mile $0.575 $172.50 Repro2raohics 1 LS $577.S0 $577.50 Shippina:/PostaH 1 LS $100.00 $100.00 Plans Sheets $0.00 Other OOCs -list specific costs $0.00 I) TOTAL OTHER DIRECT cosrs ____ $8_5_0_.o_o_ m) SUBCONSUL TANTS' COSTS (Add additional pages tf necessary) $0.00 $0.00 $0.00 $0.00 m) TOTAL SUBCONSULTANTS' COSTS _______ $0_.oo_ n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS ((I)• (m)l $8SO.OO TOTALCOST((c) + (j) +(k) + (n)) _S ____ 7_S._,8_43...,.7_1_ Notes: l. Key personnel must be marked with an asterisk(•) and employees that are subject to prevailing age requirements must be marked with two asterisks(••). All costs must comply with the Federal cost principles. Subconsu!tants will provide their own cost proposals. 2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caitrans. 3. Anticipated salary Increases calculation (page 2) must accompany. Page 1 of 3 January 2018
79Local Assistance Procedures Manual EXHIBIT 10-Hl COST PROPOSAL (Page 2 of 3) EXHIBIT 10-H Cost Proposal ACTUAL COST-PLUS-FIXED FEE OR lUMP SUM (FIRM FIXED PRICE} CONTRACTS (SAMPLE CALCULATIONS FOR ANTICIPATED SALARY iNCREASES) Consultant Michael Baker International, Inc. Contract No. 0 Date 9/2/2020 1. Calculate average hourly rate for 1st year of contract (Direct Labor Subtotal divided by total hours) Direct Labor Total Hours Avg Syear Subtotal Per Cost cost Proposal Hourly Contract Proposal Rate Duration $ 27,403.07 I 517 = $ 53.00 Year 1 avg Hourly rate 2. Calculate hourly rate for all years (Increase the Average Hourly rate for a year by proposed escalation%) Average hourly rate Proposed Escalation Year 1 $ 53.00 + 5% = s S5.6S Year 2 Avg Hourly Rate Vear 2 s 55.65 + 5% = $ 58.44 Year 3 Avg Hourly Rate Year3 $ 58.44 + 5% $ 61.36 Year 4 Avg Hourly Rate Year4 s 61.36 + 5% $ 64.43 Year 5 Avg Hourly Rate 3. Calculate estimated hour per year (multiply estimate% each year by total hours) Estimated % Completed Total Hours Per Cost Total Hours per Each year Proposal Year Year l 100.0% • 517 = 517.0 Estimated Hours Year 1 Year2 0.0% • 517 0.0 Estimated Hours Year 2 Vear 3 0.0% • 517 = 0.0 Estimated Hours Year 3 Year4 0.0% • 517 0.0 Estimated Hours Vear 4 Years 0.0% • S17 = 0.0 Estimated Hours Year S Total 100.0% Total = 517.0 4. Calculate Total Costs including Escalation (multiply average hourly rate by the number hours) Avg Hourly Rate Estimated hours Cost Per (Calculated above) (Calculated above) Year Year 1 $ 53.00 • 517.0 = $ 27,403.07 Estimated Hours Year 1 Year 2 $ 55.65 • 0.0 = $ Estimated Hours Year 2 Year3 $ 58.44 • 0.0 = s Estimated Hours Year 3 Year4 $ 61.36 • 0.0 s Estimated Hours Year 4 Year 5 $ 64.43 • 0.0 = $ Estimated Hours Year 5 Total Direct Labor Cost with Escalation = $ 27,403.07 Direct Labor Subtotal before Escalation = s 27,403.07 Estimated Total of Direct Labor Salary Increase = $ Transferred to page 1 Notes: 1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the% increase, the number of years of the contract, and a breakdown of the labor to be performed each year. 2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the number of year is not acceptable. (i.e., $250,000 x 2% x S yrs= $25,000 is not an acceptable methodology}. 3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 4. Calculations for anticipated salary escalation must be provided. Page 2 of 3 January 2018
80Local Assistance Procedures Manual EXHIBIT 10-H 1 COST PROPOSAL (Page 3 of 3) Certification of Direct Costs: EXHIBIT 10-Hl Cost Proposal I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements. 1. Generally Accepted Accounting Principles (GAAP) 2. Terms and conditions of the contract. 3. Title 23 United State Code Section 112 -letting of Contracts 4. 48 Code of Federal Regulations Part 31-Contract Cost Principles and Procedures 5. 23 Code of Federal Regulations Part 172 -Procurement, Management, and Administration of Engineering and Design Related Service 6. 48 Code of Federal Regulations Part 9904 -Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable Federal and State requirements. Costs that are non-compliant with the Federal and State requirements are not eligible for reimbursement Prime Consultant or Subconsultant Certifying: Name: Christopher Alberts Title*: Vice President Signature: ~~t~ of -Ce-r-ti_fi_ca-t-io_n_(_m_m_/_dd_/_y_yy_y_):_9_/_3/_2_0_2_0 __ _ Email: calberts@mbakerintl.com Phone Number: 760-341-6110 ---------------------------Address: 75-410 Gerald Ford Drive, Suite 100, Palm Desert, CA 92211 • An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. List of services the consultant is providing under the proposed contract: Professional Traffic/Transportation Engineering Services Page 3 of 3 January 2018
81Ulre "'' plam .1,.-City of Palm Springs RFP #01-21, Professional Engineering Services Local Roadway Safety Plan (LRSP) Preparation Michael Baker INTERNl,TIONAL
82.. Local J\sslstanct Prottdurts Manual Exhibit 10-02 Consultant Contract DBE Cona,...ttment Exmerr 10-02 CONSULTANT Cmn KACI DBE CoM~lrl'ME~~r 1. local Agency: City of Palm Springs 2 centred oae Goel __ 0_% _______ _ ~-Prqect oescr1p0on. Professional Engineering Services for Local Roadway Safety Plan Preparation 4. Pr()jectLocatton: __ C_i_ty'--o_f_P_a_lm_S.:..p_ri_n-=g_s ___________________ --=-----5. censu1tanrsName: _M_i_c_h_a_e_l _B_a_k_e_r_ln_t_l_. --,,--a. PrtmeCertlfledOBE· • 1. Tota1contradAwardAma.1nt $79,345 a. TClal DOiier Amount 10r fil Subconsullants· __ $_0 _______ 9, Total Number Cl fil Subconsultants: __ $_0 ___ _ 10. Descrtptlcn dWork SeNlce. « Materials 11. DBE 13.0BE Certificstion 12 DBE Contact lnformaUon Dollar Supplied N"mbet Amount Local~ to Complete this S,cUon s 20 Local AQeney Cootrect N11mh.-r 14. TOTAL CLAIMED DBE PARTICIPATION 21 Federal-Aid Prefect Number, 22 Contred Execution 0 '4 ,, ... "'. Local Agency certiftes that au DBE certlftc.llons are valid and lnfcnnatron on IMPORTANT: Identity all CSE firms being Claimed fer crectt. this form It canpf ete and accurate. regardlest of tier. Written ccntlnnetfcn of each listed OBE is req~td .,,~--_/, I . /~/3/2020 I .:' ~~-? /2' . 23. local Agency Repr•natM's Si~ature 24. Oate 15 Preparers S1gnature i6. Date Christoeher Alberts 760-341-6110 25. Local Agency Representative's Name 26.Phone 17. Preparer's Name 18. Phone Vice President 27. Local Agency Representative's Title 19 Preparers Title OlSTRIBUTION· 1. Original -local Agency 2. Cop~ -Celtrans Olsb1ct local Assl~ence Engine« (OLAE). Fallu"' to submit to OLAE With!n 30 days of car.tract txec.ution may result in de-cbligaboo <lf federal funds on contract ADA Mollee: F« incividuels with ,.,,o,y chabiillA, this dDcilmant it aV11l•ble in •ltamela formats. For 111fclr1n11lran call {918) 654-6410 or TDD (916) 854-3880 or Wffl• Recorn and Fcrms Management. 1120 N Strt11I. MS-89, Sacramento, CA 95814. Page 1 of2 July 23. 2015
83EXHIBIT "B" INSURANCE PROVISIONS Including Verification of Coverage, Sufficiency of Insurers, Errors and Omissions Coverage, Minimum Scope of Insurance, Deductibles and Self-Insured Retentions, and Severability of Interests (Separation of Insureds) 14 55575.18165\32900156.2 Revised: 5/1 /20
84INSURANCE 1. Procurement and Maintenance oflnsurance. Consultant shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's performance under this Agreement. Consultant shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Consultant shall also carry workers' compensation insurance in accordance with California workers' compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of Services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers. 2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows: A. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate; 8. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence; C. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is: --~X~_ required ____ is not required; D. Workers' Compensation insurance in the statutory amount as required by the State of California and Employer's Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Consultant has no employees, Consultant shall complete the City's Request for Waiver of Workers· Compensation Insurance Requirement form. 3. Primary Insurance. For any claims related to this Agreement, Consultant's insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it. For Workers' Compensation and Employer's Liability Insurance only, the insurer shall waive all rights of subrogation and 15 Revised: 5/1/20 55575.18165\32900 I 56.2
85contribution it may have against City, its elected officials, officers, employees, agents, and volunteers. 4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either ( 1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Consultant's Services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after completion of Consultant's Services under this Agreement. Consultant shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy. 5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City. 6. Verification of Coverage. Consultant shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultant's insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of Insurance coverage may be provided by: ( 1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured ... " ("as respects City of Palm Springs Contract No._" or ''for any and all work performed with the City" may be included in this statement). B. "This insurance is primary and non-contributory over any insurance or self-insurance the City may have ... " ("as respects City of Palm Springs Contract No._" or ''for any and all work performed with the City" may be included in this statement). C. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 16 Revised: 5/1/20 55575.18165\32900156.2
86D. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. 7. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City prior to commencing any work or Services under this Agreement. At the option of the City, either (I) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Consultant guarantees payment of all deductibles and self-insured retentions. 8. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. 17 Revised: 5/1/20 55575.18165\32900156.2