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Home My WebLink About1H OCRCity Council Staff Re{Jort DATE: October 8, 2020 CONSENT CALENDAR SUBJECT: APPROVAL OF ADDITIONAL CHANGE ORDER AUTHORITY FOR THE DOWNTOWN PARK, CITY PROJECT NO. 15-07 FROM: BY: SUMMARY: David H. Ready, City Manager Development Services Department This action will approve additional change order authority to allow the City Manager to approve additional work relating to the parking garage structural repairs and related work associated with the Downtown Park, City Project No. 15-07. RECOMMENDATION: Approve an increase of $240,000 in the City Manager's authority to approve and execute construction contract change orders related to the Downtown Park, City Project No. 15- 07. BACKGROUND: On October 2, 2019, the City Council awarded a construction contract to Fast-Track Construction (FTC) in the amount of $7,600,000 for the Downtown Park, City Project No. 15-07 (the "Project"). On August 6, 2020, the City Council took action to complete the Project as originally designed. As stated in the staff report, funding for the Project was previously approved with a budget of $8,900,000 from Measure J and Quimby Funds, with an additional $650,000 in Quimby Funds reserved if required (for total $9,550,000). The estimated total budget required to complete the Project has increased due to structural repairs to the City's parking garage and other additional work and increased costs. rrEM N0._.1_~ __ _ 2City Council Staff Report October 8, 2020 --Page 2 Downtown Park Change Order Authority Staff reported the estimated total budget on August 6, 2020, as follows: Original Contract: Change Orders to date: Other potential increased costs: Parking garage repairs: Total adjusted contract: Construction Management: Project Administration: Total Cost: $7,600,000 $ 400,0001 $300,000 $ 750,0002 $9,050,000 $425,000 $25,000 $ 9,500,0003 Staff has directed FTC to complete of the full scope of the Project. Work on the park site (except for the Police Substation/Restroom Building) is delayed until the structural repairs required in the underground parking garage extending along the west side of the park are completed. The design of the Project includes structural retrofit of the parking garage deck to support the additional weight of the improvements to be constructed above it. These structural improvements include new steel beams and related supports. Prior to starting construction of the Project, certain cracks were identified in the concrete beams that support the deck extending across the City's underground parking garage. Upon further review, it was determined that additional structural repairs will be required to prevent further fatigue cracking. In consultation with the structural engineer, a design was prepared to install new vertical concrete columns to support the beams, and to inject epoxy into the fatigue cracking. Other improvements include adding fireproofing to the steel beams and performing repairs to the waterproofing on the parking garage deck. The final estimated cost to perform the required structural repairs is outlined as follows: • Construct new concrete columns: • Epoxy injection on beams: • Fireproofing of steel beams: • Waterproofing I repairs to deck: Total: $175,000 $100,000 $100,000 $125,000 $500,000 1 As identified in 8/6/20 staff report, total is subject to change as Change Orders are issued. 2 The initial estimate to complete the parking garage repairs was $750,000 and is now reduced to $500,000. 3 Completing the Downtown Park will require use of the additional $650,000 Quimby Funds reserved for the project. No additional funding is required at this time. 3City Council Staff Report October 8, 2020 --Page 3 Downtown Park Change Order Authority STAFF ANALYSIS: As part of its action to award a construction contract to FTC, the City Council delegated authority to approve construction contract change orders ("CCOs") in an amount not to exceed $760,000 (or 10% of the contract). To date four CCOs have been approved and issued: • CCO1 -Complete various miscellaneous work requested by City not shown on the plans; $13,097.13 • CCO2 -Design, install and rent structural steel shoring system to support parking garage deck; $329,828.12 • CCO3 -Complete additional SCE utility improvements required by SCE, remove excess soil above parking garage deck; $49,662.62 • CCO4 -Construct retaining wall on east side of mechanical/pump room, extended shoring/bracing for structural repairs, and core drill existing planter boxes; $31,883.19 Additional authority of $240,000 is requested at this time to ensure Staff can approve CCOs related to completion of parking garage structural repairs and related work to keep construction of the Project moving forward on its revised schedule. Substantial completion of the Downtown Park is now expected by April 30. ENVIRONMENTAL IMPACT: Pursuant to Section 15063 of the California Environmental Quality Act (CEQA) Guidelines, a Notice of Preparation (NOP) of a Draft Environmental Impact Report (DEIR) was prepared and circulated for this project. The DEIR was released for review on October 22, 2008. Notices of the reports were sent to all applicable agencies and published in accordance with CEQA. Comments were received by the City and responses to comments were provided in the Final Environmental Impact Report (FEIR). The FEIR determined that the project would result in post-mitigation significant effects on aesthetics/visual resources, regional air quality, and cultural resources. However, the City Council concluded that the benefits of the Specific Plan implementation would outweigh the potential adverse effects. Findings and a Statement of Overriding Considerations were adopted as part of the EIH certification and Specific Plan approval. In 2012, the City prepared Addendum #1 to the FEIR for the Specific Plan. Addendum #1 was prepared to evaluate the revised Downtown Revitalization Plan ("Downtown Palm Springs"), as well as the approval of a parcel map to realign property boundaries, the dedication of public streets and abandonment of certain rights-of-way, and acceptance of public easements. Addendum #1 evaluated the potential visual and aesthetic impacts that could result from the proposed changes and found that the overall effects would be no more significant than those associated with the implementation of the adopted Specific Plan. No other environmental impacts were expected to result that were not analyzed and mitigated in the previously certified FEIR, Statement of Overriding Considerations, 4City Council Staff Report October 8, 2020 --Page 4 Downtown Park Change Order Authority and Mitigation Monitoring and Reporting Program. Addendum #1 was adopted by City Council on October 17, 2012. In 2015, the City prepared Addendum #2 to the FEIR to evaluate the potential environmental impacts of the changes to the Specific Plan identified in the Amendment, which included various revisions and updates to the Specific Plan, the development of Block E as the Downtown Park, and a Major Architectural Review for the development of a hotel use of up to 75 feet located on Block B-1 (Case No. 3.3908 MAJ). The environmental analysis concluded that the potential environmental impacts associated with the revised Specific Plan identified in the Amendment were substantially consistent with the impacts previously analyzed in the certified FEIR and in Addendum #1 approved in 2012. No changes were proposed that would require major revisions to the previously certified FEIR, and it was determined that the revised Specific Plan identified in the Amendment will ultimately reduce the overall intensity and density previously allowed within the originally adopted Specific Plan. It was also determined that the potential environmental impacts associated with the revised Specific Plan identified in the Amendment will result in the same or reduced environmental impacts when compared to those analyzed in either the previously certified FEIR or Addendum #1 approved in 2012. The City determined that none of the components of the revised Specific Plan identified in the Amendment will result in a significant effect not previously identified in the certified FEIR or Addendum #1 approved in 2012. The Findings and Statement of Overriding Considerations adopted by the City in 2009 are consistent with the environmental analysis provided in Addendum #2. On March 2, 2016, the City Council adopted Resolution No. 23977 confirming, ratifying, and adopting the findings and conclusions of Addendum #2 to the FEIR. No further environmental analysis is required associated with the Downtown Park. FISCAL IMPACT: Sufficient funds are budgeted and available in the following accounts: Quimby Fund: 152-2460-59464 Measure J Fund: 260-4500-59464, 260-4500-59498 5City Council Staff Report October 8, 2020 --Page 5 Downtown Park Change Order Authority --~ Marcus L. Fuller, MPA, PLS, PE Assistant City Manager {) _Flinn Fagg, AICP 1tf" Director of Development Services ~~~ David H. Ready, Phfl. City Manager