HomeMy WebLinkAbout2002 - MINUTES - 7/24/2002 STUDY SESSIONSTUDY SESSION
CITY OF PALM SPRINGS
JULY 24, 2002
CONVENE IN OPEN SESSION
A. Call to Order-Large Conference Room-All Present
B. Flag Salute
C. City Attorney Report on Matters Discussed in Closed Session-See Page 2 of
Agenda this date.
D. Public Comments
E. COUNCIL COMMENTS/QUESTIONS/REPORTS
Councilmembers commented on various civic functions attended.
F. CITY MANAGER COMMENTS – None
G. STUDY SESSION
1. PALM SPRINGS ROCTOBERFEST
Tourism Director requested the City to sponsor the event; that there are security
and road closure needs; that support is growing, but that the City sponsorship is
needed at this time; and reviewed various handout concerning sponsorship and
event promoters, copies attached.
Villagefest Coordinator, stated that the stage will be set on Palm Canyon; that
side street are not large enough to host the stage; that the line of site is best
down Palm Canyon; and that the event should close at 10 p.m. on Saturday
night, which would allow the street to be opened for Sunday morning.
City manager stated there are two issues; that the timeframe for the event it
short; that Mr. Tysen stated that most small hoteliers are opposed to the event;
that the event is being proposed by the Department of Tourism; that there is a
request of inkind services of approximately $20,000; that the funds are non-
budgeted; that the funds will need to come from Fund Balance; and that
presumably the revenue will come back through the event.
Hodges questioned if there were any funds set aside for the Bike Weekend that
was cancelled.
Director of Parks & Rec stated that the promoter of the Bike Weekend fully paid
all costs and that he City did not pay out any funds for the event.
Hodges stated that the Roctoberfest event sounds good; that there should be
little if any problems with the event; and that the City should support the event.
Oden thanked Tourism for its creativity; and added that no event comes without
problems; that there are downtown business concerns and some hotelier
concerns; and questioned the booking of room nights.
Director of Tourism stated there is no history for the event, but that it should be a
big draw.
Oden questioned the need for additional public safety.
Tourism Director stated that extra security guards would be hired in-lieu of police
officers; that the Villagefest coordinator will be in charge of obtaining vendors for
the event; that there will be major stars appearing at the event; and that noise
should be kept at a minimum for this type of event.
Mayor stated that the needs of the event should not exceed $25,000 in
assistance from the City and directed staff to prepare the necessary action for
the next regularly scheduled meeting regarding the event.
2. PALM SPRINGS DISPOSAL FRANCHISE
Council reviewed a power point presentation and worksheets of audit of the
Disposal Company, see attached.
Director of Community & Economic Development stated that work is ongoing to
determine if development of a food waste and green waste facility should be
built; that if there were a facility located in the City there would be greater
participation; that the cost would be approximately $3 – 4 million; that the
consideration of this type of facility should not impact consideration of the PSDS
contract; that the final agreement will come to Council for approval; and that with
the additional vehicles and capital improvements that will be imposed on PSDS,
it is recommended that the contract be approved for a term of a minimum of 11
years.
3. GENE AUTRY TRAIL & RAMONO ROAD MEDIAN ISLAND LANDSCAPE
City Manager stated that traditionally city projects that are approved at the
Planning Commission level do not always come to the City Council until the bids
are ready to be awarded; that in the future, after the plans are approved by the
Planning Commission, the plans will be revealed at the next study session of the
City Council.
City Engineer reviewed plans and specifications and added that the plans made
a bold statement to include sails and wrought iron and special lighting.
Hodges stated that medians have not been proven successful in maintenance in
the City.
ADJOURNMENT