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HomeMy WebLinkAbout2004 - MINUTES - 2/20/2004 STUDY SESSIONSTUDY SESSION CITY OF PALM SPRINGS February 20, 2004 CONVENE IN OPEN SESSION A. Call to Order-Large Conference Room-All Present B. Flag Salute C. City Attorney Report on Matters Discussed in Closed Session-See Page 2 of Agenda this date. D. PUBLIC COMMENTS Ruthie Frazee, no address given, stated that when the large conference room is used as an overflow room at Council Meetings security measure should be set in place; and added that regarding Carports, if the City is going to allow the carports then all types existing should be allowed, if the carports are not allowed, then each homeowner in the City that is in violation should get cited. Robin Burns, read a prepared statement regarding advertising on taxicabs, see letter on file in Office of the City Clerk Sergio Santos, reviewed a handout with Council regarding the use of advertising on taxi’s, copy on file in Office of the City Clerk. Mary Jo Gunther, representing area hoteliers, stated that the hotel association and Main Street is in support of the American Heat Weekend for Motorcycles. Ed Spivack, Rivera stated that the Bike Weekend is a great event and requested Council consider a long-term agreement wit the promoter, Randy Burke. Aftab Dada, Hilton, stated that support should be given to the American Heat Weekend for the bike and Randy Burke, that the road show has been here for 5 years and that it is a productive event for the City. E. COUNCIL COMMENTS/QUESTIONS/REPORTS Councilmembers commented on various civic functions attended. F. CITY MANAGER COMMENTS – None G. STUDY SESSION 1. 2004 BIKE WEEKEND City Manager stated that the promoter is requesting a 5 year commitment by the City; that if approved there are other actions that will need to take place, i.e. repealing noise ordinance for event; that the venue recommended is Indian Avenue or the Prairie Schooner lot; and that the downtown does not want Palm Canyon closed for the event. Police Chief stated that while the event is not endorsed by the Police Department, should the Council approve hosting the event the Officers will meet the challenges; that the past event was for the most part uneventful; that a message was sent to the outlaw motorcycle gangs that there would be a zero tolerance for violations of the law; that a new strategy will be developed for the next event; that a strong visible presence of law enforcement will be made during the event; and that the promoter should budget $25,000 for the increase policing fees. Randy Burke, Road shows Entertainment, stated that American Heat has been produced for the past 4 years; that a request is being made for approval of a multi-year contract; that the dates and location of the event will also be requested in order to allow for promotions; that Columbus Day is the targeted day; and that a safe event is wanted. Director of Finance stated that approximately 1,800 room nights are used, that the TOT generated would be about $30 – 40,000; that the event brings about 6,000 people to town resulting in an additional $46,000 direct impact in sales tax. Mills: Event did have some communication problems between the promoter and SEPT; that information does need to be freely given in a timely manner; that Mr. Pougnet and Mr. McCulloch have indicated a performance contract that is multi-year is desired and that it is likewise supported. Council consensus to develop an agreement with promoter for multi-year with specific dates and location for Council approval. 2. 2004 MRS. AMERICA PAGEANT Ed Spivak, Riviera Hotel, review a handout, copy on file in Office of the City Clerk, and added that the promoter did request a two year contract; that it is not suggested that a two year contract be given at this time, but rather a one year to allow the development of sponsorships; that after the sponsors are found a multi-year will be recommended for approval. Mills stated event is to City advantage; that may need to nurture the event; that it may be that the City would need to provide upfront costs. Foat stated that Tourism should not be involved in strategy or coordinating of the event. McCulloch stated that it is good the costs and returns were provided by Mr. Spivek; that a follow-up should be provided to determine if the projects were reached. Pougnet requested a chart of all events; total of what is being requested; and what is new money being requested. City Manager stated that the special events policy has been completed and will be coming for Council approval; that during the budget process, events will be designated for review; and that this item will be brought back for a budget amendment from Fund Balance for $25,000 at a future meeting. ANDREAS HILLS STREET DEDICAITON City Engineer reviewed handout, copy on file in Office of the City Clerk and added that the width of right of way is not the same as other public streets; that there are some traffic related issues; that it is recommended by staff to take the street into the City system; that the cost will be approximately $2,000 a year to maintain; that as with all streets there will be some urban liability, but that there will be restricted parking on the desert side of the street, that hydrants are accessible; that there are some condos that if the street is dedicated, will result in needing a variance due to substandard lots; that the City would initiate the variance process; that the streets are 37 feet for the two lanes and that correct signage would be put in place. Area representatives, Melanie Gerk and Rosalie Kriser, stated that the street is used by the public; that there is signage currently that does state private street; that with all the development occurring on Bogert Trail; that the HOA does request the City take the ownership back. Mills stated that there is liability in having streets, but that the cost of the maintenance is an issue; that both phases contribute for the upkeep at this time, and that it may be that an assessment district could be done. City Engineer stated that the City does not get a lot of requests for the taking of streets and particularly ones that so closely resemble City streets; that this street does have unique characteristics; that the street is not in bad condition; that the street is designed and built to city standards; that there is some traffic mitigations, such as stop sign at Redford and Bogert that should be set in place; that Phase IV did slurry 4 years ago; that both streets did have core engineering done and are acceptable; that the ability to keep up with slurry seal is not there for the City at this time; that some streets are slurried every 9 years rather that the 4 – 6 years that is recommended; that the speed limits will be set by City and State regulations. Council consensus to accept the street for City with the proviso that the HOA pay a one-time cost for slurry of streets. 4. TAXI CAB SIGNAGE Planning Director reviewed a handout, copy on file in Office of the City Clerk. Robin Burns and Sergio Santos reviewed handouts, copies on file in Office of the City Clerk. City Attorneys stated that the City will have to rely on the Association for signage content and that the City could not enforce the signage language; that once the signage is allowed the Council would not be able to quash the Ordinance due to business rights; that the regulations would be self- enforced. Mayor stated that no other City has concerns; that CVAG/Sunline does not care to address the issue; that once the guidelines are established, the taxis will monitor compliance. Mills stated that the issue is about aesthetics of the City; that when people come in our airport it is like a breath of fresh air; with all the taxi’s having lit signage there will be a clutter; that the ads will not necessarily be ads for Palm Springs but for other areas in the Valley promoting those Cities in Palm Springs; that this is a quality of life issue and that support should not be given. Council consensus that the item be brought to the agenda for formal action. Those in favor, Foat, Pougnet and Mayor Oden. Reports/Requests Foat stated that a full day was requested to start the visioning of the City; that right now all the Council does is what staff hands to the Council; and that the Council needs to determine its direction and vision. ADJOURN