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Home My WebLink AboutA6319(2) - KONE IncFY 2021 PURCHASE ORDER REQUEST / SERVICE AGREEMENT Company: Product or service: KONE INC ESCALATOR SERVICE Primary purpose /Description of services: Period (renewal dates): Annual Maintenance Agreement Contract Agreement N40121625 A6319 01 /01 /2021 - 12/31 /2021 Insurance required: Yes: XXX Price/Dollar amount: $ 21,738.48 Account number: 415-6200-43200 Supporting documents attached: No: Off Site Yes: XX No: APPROVED BY: cn/Har Barra DATE: 4/12/2021 April 8, 2021 Palm Springs International Airport 3400 E. Tahquitz Canyon Way Palm Springs Ca. 92262 ATTENTION: Mr. Harry Barrett Jr. REFERENCE: Vertical Transportation Maintenance Agreement Rider Palm Springs International Airport N40121625 EFFECTIVE: January 1, 2021 Elevators Escalators KONE Inc. 11165 Knott Ave. Sulte A&B Warland Business Park Cypress, California 90630 Tel (714) 713-1305 Fax (714) 893-1848 www.kone.com jay.hubatch@kone.com OBJECT: KONE will extend the current maintenance agreement for an additional 1 year terms from the above effective date and will reference the scope, terms and conditions as stated in the master contract agreement N40121625 concerning Escalator up & Escalator down with equipment numbers 20034399 and 20034404. Palm Springs International Airport herby agrees to this rider and master agreement. PRICE: Contract Price $1,811.54 per Month APPROVED AS TO FORM CI 1y ATT R Y APPRM BY CRY MANAGER ACCEPTANCE Respectfully, KONE Inc. A ST: u Clerk Jay Hubatch Sr. Sales Consultant ACCEPTED Palm Springs International Airport KONE Inc. BY: BY: DATE FOZ DATE: 12 �15EVA4tL tez • FIX DtlEGTofZ 1--., � W,PAeTmWfOF AV WwA iuyapeeu online http://www l .pahnsprings-ca.gov/bso/share/report.sdo?poNbt=20-... Purchase Order PO Printed Date: 01/13/2020 CITY OF PALM SPRINGS r �: Procurement & Contracting Division @ , I 3200 East Tahquitz Canyon Way 1_ -- �-_/ Palm Springs, CA 92262 �(�N US V 11037 E KONE, Inc. N Javier Villanueva U 1526 THird Street, Suite D Riverside, CA 92507 O US R Email: carolyn.rodriguez@kone.com i Phone: (951)682-6305 Id: 1165 00001079 Po Date: 01/13/2020 Purchase Order Number Buyer: Leigh Gileno 20-0952 : 0 Phone #: (760)322-8374 FOB: F.O.B., Destination ALL PACKING SLIPS, Terms: Net 30 INVOICES AND CORRESPONDENCE MUST REFERENCE THIS NUMBER. -- -- S �... B H . 62000 -AVIATION DEPARTMENT 1 Accounts Payable AVTN - Mark Jucht L 3400 E. Tahquitz Canyon Way P 3400 E. Tahquitz Canyon Way L Suite OFC Suite OFC Palm Springs, CA 92262 T Palm Springs, CA 92262 T US O s US 10 Department Bid Number Requisition Number Delivery Date Item ---.-Bid Class -Item - Item # eq - Item # - Unit Price P a - Total Quantity 1 ( 295 - 35 ) FY1920 (01/01/2020 - 12/31/2020) Annual Escalator Service Agreement Master Contract Agreement N40121625 2000-20-13306- 1 1.0 YR -Year $21,048.00 $21,048.0 T44 ORDER ISFOR---- 2 PURPOSES ONLY AND DOES NOT CONSTITUTE NOTICE TO PROCEED. SERVICES SHALL BE PROVIDED IN ACCORDANCE WITH AGREEMENT NO. 6319. APPROVED BY CITY MANAGER ON 12/16/19. ---- — — FY Account Code Dollar Amount 20 415-620043200 i $21,048.00 Subtotal $21,048.0 Tax $o.o Frei h $0.0 Discount $0.0 Tota $21,048.0 Authorized City Signature 3 1 1/13/2020, 11:46 AM 13uySpeed Unlme http://www 1.palmsprings-ca.gov/bso/share/report.sdo?poNbt=20-... PURCHASE ORDER TERMS AND CONDITIONS 1. Please submit invoices in duplicate. 2. Please submit separate invoices for each order. 3. Show PO# on each carton label. 4. Notify at once if order cannot be filled. 5. The City is not exempt from California sales tax. 6. The City is exempt from Federal excise tax. 1. Acceptance: City reserves the right to refuse any goods and to cancel all or any part of the goods not conforming to applicable specifications, drawings, samples or descriptions. Acceptance of any part of the order shall not bind City to accept future shipments, nor deprive it of the right to return goods already accepted. 2. Late Deliveries: If delivery of the goods cannot be made as specified or sooner and at the price shown, notify the City Purchasing Manager immediately. Correspondence, other than invoices, relating to this Order must be sent to the Purchasing Manager. The City reserves the right to cancel order if delivery is not made by the time specified. 3. Risk of Loss: Delivery shall not be deemed to be complete until the goods have been actually received and accepted by the City. 4. Defects: By accepting this order, Seller acknowledges that the goods covered by this order are satisfactory for the purposes intended by City. 5. Prices: Unless otherwise provided, goods shall be furnished at the prices indicated on this order only. Invoices will be honored for purchase order prices only. Price on the order includes delivery to the Department within building unless otherwise specked on the order. 6. Patent Infringement: Seller agrees to indemnify City and hold it harmless from and against all liability, loss, damage, and expense, including reasonable counsel fees resulting from any actual or claimed trademark patent or copyright infringement, or any litigation based therpon with respect to any part of the goods coverer' by the order, and such obligation shall suwive acceptance of the good6 and payment therefore by the City. 7. Packing: All goods, wrappers and containers must bear markings and labels required by applicable federal, state, and municipal laws and regulations for the protection and safety of persons and property and Seller warrants that prices include all charges to packing, crating, and transportation to f.o.b. point. 8. Nonassignment: This order must not be assigned or transferred to anyone without the written approval of the Purchasing Manager. 9. Labor Disputes: Whenever any actual or potential labor dispute delays or threatens to delay the timely performance of the order, Seller shall immediately'give notice thereof to City. 10. HAZARDOUS MATERIAL: SELLER SHALL PROVIDE MATERIAL SAFETY DATA SHEETS FOR EACH PRODUCT CONTAINING . HAZARDOUS SUBSTANCES AS LISTED BY CALIF. DIR. IND. REL. IN CALIF. ADM. CODE, TITLE 8, SEC 5194 AND LABOR COSTS. Seller agrees to furnish Material Safety Data Sheet (Form OSHA-20) as applicable for hazardous or potentially hazardous products. 11. Discounts: Discount period will be computed from date of receipt of invoice, or goods or services whichever is the later date. 12. Hold Harmless: Seller agrees to indemnify, defend and save City and its agents and employees harmless from any and all liability, claims, damages or injuries to any person, including injury to Sellers employees and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of this agreement, or are caused or claim to be caused by the negligent acts of Seller, its agents or employees, and all expenses of investigating and defending against same; provided, however, that this indemnification and hold harmless shall not include any claim arising from the sole negligence or willful misconduct of the City, its agents or employees. 13. In the event of any conflict between the provisions of this Purchase Order Terms and Conditions and the terms of any proposal or related documents submitted by a vendor or a consultant, including without limitation a scope of work or alternate contract terms and conditions, the provisions of this Purchase Order Terms and Conditions shall control. 2 of 3 1/13/2020, 11:46 AM Caren Nelson From: Craig Gladders Sent: Thursday, December 20, 2018 4:18 PM To: Steve Bowser Cc: Caren Nelson Subject: RE: Kone Service Agreement Steve, You may proceed with submitting a Requisition in BuySpeed for another year of service as approved by the City Council on 2/6/13, Agreement #6319. Note on the PO that pursuant to the terms of the asuccess areement the aareement was for 3 years and automatically renews for ive one-year terms thereafter at the mutual consent of the arties. Given proprietary, the service maintenance is a sote-source. Thanks, Craig L. Gladders, C.P.M. Procurement & Contracting Manager CALIFORNIA� Like no place else." phone: 760-322-8368, fax: 760-323-8238, TDD: 760-864-9527 email: craig piadders(oyaimsprinnsca.gov City website is www.paimspringsca.gov 'City Hall open is Monday thru Thursday and closed on Friday. From: Steve Bowser<Steve.Bowser@paImspringsca.gov> Sent: Wednesday, December 19, 2018 2:22 PM To: Craig Gladders <Craig Gladders(@ pal mspringsca.Bov_> Cc: Caren Nelson <Caren Nelson(@ palmspringsca.gov> Subject: Kone Service Agreement Craig, KONE escalators at PSP are We are at the end of the third extension for the Kone Service Agreement. We are currently on a year to year. During the time of the Escalators replacement, Kone maintained PM services for the both Up and Down units. These new escalators are unique and were exclusively fabricated for the PS Airport by Kone. Maintaining these units require specialty knowledge of the installation and engineering design which both are exclusive to Kone. Below are key dates of 1) the service agreement and 2) the new unit installation and warranty timelines. Copies of both are attached. We already discussed this and wish to go into a multiple year arrangement however do we need to enter in to another year extension to achieve this at this point?