HomeMy WebLinkAbout1Q Staff CorrespondenceNail-to-Nail, LLC
Scope of Work
EXHIBIT A
Nail-to-Nail will provide consulting and fine arts services on the Palm Springs City Art
Collection (Collection) for the Public Arts Commission from May 1 -July 1, 2021. The project
will confirm the City's holdings and assist with managing the care and preservation of the
Collection. The ultimate goal will be to develop a Collections Management System (CMS) for
the Collection that will upload to the internet and allow public access to basic information
about the artworks and artists.
Phase I: Verify the Collection
A. Update the 2016 Public Art Inventory List spreadsheet: 50 -60 hours (not to exceed 60 hrs.)
1. Research City records to confirm the artist, title, date, and medium of artworks.
2. Add the terms of acquisition (such as, purchase or donation).
3. Ascertain legal jurisdiction of "art in lieu of funds" artworks.
4. Consult City records and the Commission's website to add artworks acquired 2016-21.
5. Create digital or manual files for Collection in accordance with best practices.
B. Stewardship: Management, Care and Preservation of the Collection: 50 -63 hours (not to
exceed 63 hrs.)
1. Locate, examine, photograph and prepare condition reports for 8 artworks the Art
Collective cannot find: search City records for images, interview staff and/or former
Commission Chairs and visit City Yard.
2. Examine, photograph and prepare condition reports for 9 artworks inside City Hall.
3. Review cleaning records and Carli Fine Art Conservation treatment proposals and
enter data into the Inventory List.
4. Physically examine artworks that are damaged or deteriorating in order to
recommend treatment priorities to the Commissioners. Recommendations will be
based on the importance of the artworks, their current condition, risk of further
deterioration and/or extent of damage.
Phase II: Collections Management System (CMS)
A. Acquisition of a CMS: 31 -49 hours (not to exceed 49 hrs.)
1. Work with the City's IT director to determine the system requirements for the CMS and
ensure compatibility with City's ERP system.
2. Research and recommend the most suitable CMS packages, factoring in costs of
software, licenses, hosting and ongoing maintenance.
3. Consult, as needed, with a specialist in CMS capabilities.
4. Work with Commissioners to identify the data, documentation and media to be
captured in the CMS.
5. Create a power point presentation of suitable CMS packages and their cost.
6. Assist the City with the purchase of the selected CMS. \2ev\ ':)-P J S co~e O ~ Wen k:.
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B. Enter the Collection into CMS: 26 -30 hours (not to exceed 30 hrs.)
1. Enter artist, title, date, medium, dimensions, artist's signatures and/or marks, terms of
acquisition, provenance, cleaning needs, condition, location (street address) and
GPS coordinates.
2. Upload images, documentation and additional media, such as artist interviews.
Deliverables:
1. A report for the Commissioners summarizing project as of July 1, 2021.
2. A complete understanding of the City's Art Collection with manual or digital files for
each artwork.
3. A recommendation of priorities for conservation treatment.
4. A Collections Management System containing the City' Art Collection with identifiers
and images that may be updated as future artworks are acquired.
Note: this work will be conducive to adding Phase Ill: updating fine arts insurance values.
Assumptions:
Phase I: The Collection includes no more than 80 artworks.
City records on the Collection are accessible and centrally located.
Consultant will be given access to City Hall, City Yard and all other necessary
locations by May 17, 2021.
Fewer than ¼ of the Collection is damaged or deteriorating.
Phase II: City IT department will be available to assist with the project.
The purchase and implementation of a CMS will occur by June 15, 2021.
Estimated Time:
Phase I: 100 -123 hours
Phase II:
Expenses:
Phase I:
Phase II:
Payment:
57 -79 hours
Archival folders, archival labels and office supplies -not to exceed $150
CMS specialist 3 -5 hours@ $150/hr. -not to exceed $750
Consultant will be paid $100/hr. billed in 15-minute increments.
Consultant will provide a detailed account of hours and an invoice monthly.
Consultant will initially pay and be reimbursed for supplies and CMS specialist, if utilized.
Costs for Phases I and II will not exceed $24,000.
Alicia B. Thomas
Principal, Nail-to-Nail LLC
EIN 85-1462554
aliciabthomas@gmail.com